Time Tracking Software with Screenshots and Activity Levels Start Free Account ×

Time tracking software for remote teams

Hiring a Virtual Assistant – Powerful and Underused Methods

Free up your time and accomplish more with a virtual assistant

woman-virtual-assistantThe term ‘virtual assistant’ didn’t even exist 20 years ago. Virtual assistants (VAs) have worked their way into the business world since the arrival of computers, email and online information sharing. With the increase in number of remote workers and telecommuters, businesses have begun using virtual assistants to assist with tasks beyond what a standard receptionist, office administrator or personal assistant could do.

The applicant pool for virtual assistants has increased over the years, as workers see the benefit of working remotely for an employer. Working remotely allows the employee to work from home, from a coffee shop, or late into the evening rather than being confined to standard business hours. This gives employees the flexibility to live in remote locations where jobs may not be plentiful, and also to have flexible hours to accommodate family or personal schedules.

Why Consider Hiring a Virtual Assistant?

For employers…

Share on Facebook1Tweet about this on Twitter50Share on LinkedIn2Pin on Pinterest0Share on Google+2

Setting Up Hubstaff for activeCollab Time Tracking

activeCollab time tracking is easy to setup in Hubstaff and only takes a few minutes. To begin, log into your Hubstaff account and follow the instructions as shown in Step One below.

Step 1: Click on “Integrations”

ActiveCollab Integration Step 1

Step 2: Choose the activecollab Integration

Click the button “Add integration” and a drop down menu will appear. Select activeCollab from the drop down menu and click “Next”.
Select ActiveCollab
Next, log into your activeCollab account and obtain an Application Programming Interface (API) token. This will allow activeCollab to interact with Hubstaff. Hover the mouse over your profile picture at the bottom left of the activeCollab home screen and then click your username. In your profile window, hover your mouse over “Options” and in the drop down menu that appears, click “API Subscriptions” as shown below….

Share on Facebook1Tweet about this on Twitter50Share on LinkedIn3Pin on Pinterest0Share on Google+2

Hiring on Elance – Simple and Effective Methods

Hiring on Elance

When growing your business, it’s important to have the right people on your projects. This is why many people turn to sites like Elance to find freelancers, but if you’ve never used the site before, it may be a little tricky to learn how to use Elance to hire for your next project.

Public vs. Private post

When you first start out hiring on Elance, you won’t have a good feel for the freelancers that you want to work with, so you’ll most likely be making all of your job postings public. However, once you start to have experience working with several freelancers, Elance gives you the opportunity to make your job postings ‘private’, meaning they’ll only be visible to the freelancers that you invite to see the listing. This can help cut down applicants for your position that aren’t serious or qualified for it.

Share on Facebook1Tweet about this on Twitter50Share on LinkedIn6Pin on Pinterest0Share on Google+2

Trello Project Management and Task Tracking

Project management and task management tools can help your company organize and complete its goals. One new application that can help with this process is Trello Project Management software for Windows, Mac and Linux OS. I’ll admit that I’d heard of Trello, but had never used the project management tool before evaluating it for this blog post. So far, it seems fairly simple to set up and use for my daily, weekly and monthly projects.

Trello consists of boards which allow you to add topics, projects or to-to lists with details under each board. This includes the ability to upload pictures, files, add links or make checklists for various cards within each board.

What I liked initially about Trello was that it integrated with Google, making it easy for me to sign in and get started. What I liked even more was that Trello also integrates with Hubstaff’s time tracking software (Hubstaff has spent much time developing integrations for some of the most popular apps, including Trello).

Setting up Trello Integration with Hubstaff: 

To get started, I created an account in Trello and then logged into Hubstaff to link the accounts. This will enable me to track my time used in Trello using Hubstaff. To link accounts, you have to visit the Organizations page of Hubstaff, and then hit ‘add integration.’…

Share on Facebook1Tweet about this on Twitter51Share on LinkedIn5Pin on Pinterest0Share on Google+0

7 Crucial Points to Remember Before You Hire on oDesk

With the flexibility and various skill sets that working with a remote team can bring to your project, websites like oDesk are quickly becoming a go-to resource for many startups, entrepreneurs and businesses. However, before you jump in and start hiring your remote team, there are a few things you need to know about how to hire on oDesk to improve your hiring process:

Odesk Search Page

1) Make sure you write a solid job description
The more detailed your description, the more accurate of a match you’ll attract. Beware, if you get too detailed, you may end up excluding too many people and not having enough to choose from. Try to keep a happy medium where your description will insure those who apply understand the extent of what you’re looking for without scaring off quality candidates.

2) Weed out those who are applying to every job
Sometimes oDesk’s abundance of resources can work against you. You’re highly likely to get people who will send out a blanket application to multiple jobs (many of which they are not qualified for) which you will then have to spend time and resources sorting through and weeding them out. One way to make this process easier is to add a line in your job description that will help you tell who is serious about the job and who is not. One example, tell all applicants to put a specific phrase at the top of their application and then you can easily dismiss those who do not have the phrase.

Share on Facebook2Tweet about this on Twitter51Share on LinkedIn3Pin on Pinterest0Share on Google+3

5 Powerful Tools for Effectively Running a Remote Team

Technology makes it easier than ever to have a remote workforce for your business or startup; however, using the right technology for your team is the key. Managing projects, timesheets, tasks and communication properly is vital to running a successful remote business. These five software tools will help you manage your team, stay on top of your projects, and keep your clients happy:

1) Hubstaff

Hubstaff Time Tracker

A time tracking software, Hubstaff gives you the ability to get a more precise look at how much time has been spent on a project and how your team members are using their time.

When your team installs Hubstaff, they can instantly start tracking their time spent on client projects and your managers can see how productive your team is with random screenshots of the work being done as well as detailed reports of progress. This can then be used to invoice clients, pay your team, and remove the barriers that exist with remote team management.

Start Your Free Hubstaff Trial Today

 2) …

Share on Facebook1Tweet about this on Twitter50Share on LinkedIn9Pin on Pinterest0Share on Google+1

Time Tracking For Basecamp

There are a lot of popular project management tools out there, but nothing comes close to the sheer legendary status of Basecamp. Unfortunately, Basecamp has no good time-tracking abilities of its own. This is why we’re here to discuss how you can get good time tracking for Basecamp.

So why is Basecamp so popular anyway? Basecamp has been around for about 10 years now, and in that time it has helped a lot of people manage a lot of projects. As it says on it’s website “Last year alone, Basecamp helped over 285,000 companies finish more than 2,000,000 projects.”

One of the major factors that has allowed Basecamp to prosper is its flexibility and adaptability, It was built to work with other apps and services, be it through official add-ons or third-party solutions. Nowadays there is rarely a time-tracker that doesn’t offer integration with Basecamp. Not all solutions are made equal however, so we decided to review only the best ones for you.

Time Tracking For Basecamp


time tracking for basecamp hubstaff

Another great time tracking service that offers seamless integration with Basecamp. Perhaps one of the best things about Hubstaff is that its designed for effortless use. It comes with a bundle of useful features and a host of integrations. Hubstaff supports and has developed a native client for Windows, Mac OS and Linux. The client is exceptionally lightweight and accessible to anyone….

Share on Facebook2Tweet about this on Twitter51Share on LinkedIn9Pin on Pinterest0Share on Google+3

Time Tracking May Provide Keys to Better Time Management

Can time tracking offer you a route to better managing your time at work?

How do you spend your day? Do you ever get to the end of the day and wonder where it went? There never seems to be enough hours in the day to complete your entire to-do list, whether it’s at home or at the office. You try to stay organized and on top of things, but then time just slips away from you. The good news is that you’re not alone. The other good news is that there is a way to overcome this time management issue for good.

time trackingBegin with a Time Sheet Audit:

If you want to be the most productive you can be at work, it might benefit you to investigate just where you spend each hour and even each minute of your workday. Time tracking is a great tool for this. Everyone, from solo consultants to members of a sales team, or executives at a large enterprise can benefit from time tracking. Time tracking has been used since the early days of business, but thankfully technology has improved to where we can now track our time online through time tracking software like Hubstaff….

Share on Facebook1Tweet about this on Twitter47Share on LinkedIn11Pin on Pinterest0Share on Google+0

Time Management Strategies: The Meeting Time Trap

How to Get your Meetings Running Smoothly and Efficiently:

Company meetings - Time ManagementPoorly run company meetings can be the death of a manager’s already over-booked schedule. Does your office hold too many meetings throughout the workday? Do you ever feel like you could get more done if you didn’t have so many meetings to attend? Do you wish the meetings you do have were more productive?

If you keep track of your work hours with a time tracker or online timesheet, you may have more insight into the percentage of time you spend in meetings. While it’s expected for managers, directors and corporate executives to spend much of their time in meetings, too much meeting time can result in reduced productivity, fewer decision-making activities, and of course, added stress….

Share on Facebook1Tweet about this on Twitter51Share on LinkedIn2Pin on Pinterest0Share on Google+1

Time Management Starts with Automation

The latest time-saving automation tools for business:

One of the greatest keys to a successfully-run business involves proper management of our most precious and scarce resource — time. The earlier shift from paper-based to electronic-based systems gave way to new, streamlined systems, where data and information are shared and stored easily. Now priorities have moved from storing and finding data to managing the influx of data, collaborating effectively, prioritizing time spent on projects, and as a result, maximizing efficiency. This, in turn, keeps costs down and helps facilitate future growth.

Automation is not just for Big Business Anymore:

In order for your company to automate manual processes, you no longer have to worry about finding expensive business process automation tools, or even hiring a business process consulting firm. Look no further than the myriad of time-saving and automation applications that exist in the marketplace (many of which are available at little to no cost), and find the right mix of tools for your time management needs.

Let’s discuss some of the aspects of time management that the average small business can automate, and then I’ll include specific time management apps and strategies that you can integrate into your daily operation.

What to Automate:

  • Todoist online to-do-listTo-Do Lists: One great way to begin organizing your time or your employee’s time is to create to-do lists. Every person – from the solo entrepreneur to the executive – has a list of daily, weekly and monthly responsibilities, projects and deadlines. Organizing them just got easier. For instance, with tools such as Todoist (free for individuals; starting at $3/user/mo for agencies, small teams or enterprises), you can create a running list of tasks or projects on any web-enabled device, complete with deadlines and sub-tasks. Then categorize and prioritize your lists, share or delegate tasks to others, and set up push notifications or reminders via email or text. Many of them even integrate with calendars and email programs. There are many suitable to-do list apps out there to do the job, most of them free or a few dollars for the basic version. Some examples include include Any.Do, Google Keep, Wunderlist, and Remember the Milk.

Share on Facebook4Tweet about this on Twitter48Share on LinkedIn7Pin on Pinterest0Share on Google+0

Easily Manage Your Remote Teams Free Account ×