Trello Time Tracking: The Definitive Guide (Includes Desktop and Browser Extensions)

Trello Time Tracking: The Definitive Guide

Trello is one of the most popular project management applications in the world thanks to its simple design and vast functionality. Hubstaff uses Trello’s sleek Kanban boards to manage an array of our team’s tasks from start to finish. Well, mostly. We still miss Trello time tracking.

Time tracking software is definitely the ultimate invention for employers. When hiring freelancers, employees or contractors, the biggest obstacle is keeping track of what they’re doing and making sure they’re doing their jobs efficiently. This is even more true if you have a remote team in place.

We have curated a detailed list of all applications (free and paid) that integrate well with Trello. We painstakingly combed through all the apps and browser extensions to bring you the most definitive guide to Trello time tracking. This resource is divided into two sections, consisting of desktop or web apps, and chrome extensions. We have given a brief overview of each application but the onus of deciding lies on you. We hope this guide helps you find the app that best fits your organization’s needs.

Desktop and Web Applications

Desktop and web apps enable Trello time tracking from within your computer or browser window. You get certain capabilities that you just can’t get in browser extensions, like recording any activity outside your browser with regular screenshots, monitoring keyboard & mouse activities and most importantly, tracking time when working offline.

1. Hubstaff

With Hubstaff’s Trello time tracking integration, you can track time to specific Trello cards directly from your desktop using the internally designed Hubstaff apps for Mac, Windows, and Linux. Everything from your Trello board will synchronize automatically, including Trello list names, member assignments, descriptions, and priorities.

The most useful feature of Hubstaff is the ability to see employee screenshots and proof of work for specific cards. You can also view detailed work reports and time spent on each card. Another noteworthy feature is that you can track time for your Trello cards when offline as well.

Learn how to integrate Hubstaff for Trello time tracking here.

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2. Everhour

Everhour is a simple tool that is a good fit for this list. To sync a new or existing project from Trello, all you need to do is connect that board with Everhour. This way, all your tasks from that Trello board will automatically get added to your Everhour account and you can get started immediately. What makes Everhour unique is their concept of tagging your projects and tasks when tracking time. Start typing a title and you’ll immediately see a list of card suggestions featuring their names and statuses. You can track tasks, attach tags or tag your project (for example, @work do research for Doyle contracts). This app is perfect for individuals who just want an easy way to track time with only the functionality they need, and no more.

You can also have a look at their Chrome extension in the second section of this article.

3. Paydirt

Paydirt is a nice time tracking and invoicing application that seamlessly integrates with your Trello account. First, connect your Paydirt and Trello accounts and head to your client’s screen in Paydirt, then select Create from Trello Board. When you create a project from a Trello Board you can import all of your cards as tasks right away, or have them created in Paydirt as you track time using their Chrome Extension.

Paydirt also has an ‘import your team’ feature while connecting your Trello account that allows you to onboard your entire team from Trello to Paydirt.

4. Reports for Trello

Reports for Trello shows the time spent on activities in Trello so your whole team can be on the same page. You can get time tracking data for the card movements and card membership in Trello, but without any timers or plugins. This means that you can use this app to collaborate and get time reports on PC, iOS and Android clients.

Some of its unique features are; data is deleted within 24 mins, there is no signup required, you can login using your Trello account, and it’s free. It’s easy, affordable (everyone can afford free), and gives you comprehensive reports of how individual team members and the entire team is performing on their respective Trello cards. It seems to be in beta and thus lacks additional needed functionalities, but if reports are the only thing that matters to you and you’d like a cost-effective solution, ReportsForTrello is the way to go.

5. Punchtime

You can manage your projects with Trello and track the time of those projects with Punchtime. To start logging time on cards, pick a Trello board and make sure you are assigned to one or more cards. Back in Punchtime, navigate to the board and start typing a description for a log. When you type a hashtag (#), a list will pop up showing you all Trello cards assigned to you. Select the card you want, and continue adding the log as you normally would. You can also categorize your work with cards or labels. Furthermore, you can drill down with powerful filters and give your estimates a reality check.

One major advantage of Punchtime is that it’s available across a variety of platforms. To start with, this simple Trello time tracking application has an Android app and an iOS app to track time on-the-go. It also has browser extensions for Chrome as well as Safari (a first in this list). You can see our review of their Chrome extension below. Also, just like Hubstaff, they have a great onboarding process available.

6. Timecamp

Timecamp is a simple desktop/web application that provides time tracking services and Trello integration. All you need to do to integrate is connect your Timecamp account with Trello. Once that is done, you can select the Trello board(s) you’d like to import into Timecamp and it will automatically sync all the tasks into your account, similar to Hubstaff.

7. Burndown

This is a simple app exclusively built to integrate with Trello. You don’t need to sign up, just log in with your Trello account. It is specifically built for generating burndown charts which is a graphical representation of work left to do versus time.

You can add a start and end date for project completion, then add time estimates and time spent for each task in a board to generate a burndown chart for your project. It’s fairly easy to use and can be set up within two minutes. Free (non-paid) accounts only get new stats loaded when they visit the site – so they may have gaps in their data. Upgrading to a pro account provides additional capabilities, such as automatic daily updates of stats and a chrome extension to track your time directly from your Trello board.

Browser Extensions

Browser extensions give you the flexibility to track your time more easily and directly from your favorite task management app. You can also track time being spent on Trello while browsing around various websites, while working on your emails, or from practically anywhere on your browser. The main advantage to this is that you don’t need to a) download an app on your machine, or b) keep an app or browser window opened specifically to track time on your project. Browser extensions allow you to track your time from within your browser window and do your work in an easier, faster and more productive manner.

While each browser extension below helps you track time in Trello differently, they are all essentially the same with a few additional features here and there. Some give you burndown charts while others send reminders to you to track time if you’re researching something for a client. Here is the list:

1. Toggl Button Chrome Extension

Toggl Button is a Google Chrome extension that lets you start the Toggl timer inside your Trello account. It’s super easy to use; all you need to do is create an account on Toggl, download their extension, and you’re good to go. Your Trello board will now show you a Start Timer button. Click on the button and the task will automatically be added to your Toggl account and it will start tracking your time. Additionally, you can add tags to your project directly from Trello.

Toggl Button’s code is available publicly on GitHub.

2. Plus for Trello Chrome Extension

Plus for Trello is open source, and free with no ads. This is an extension completely built on your Trello board. Everything from your weekly reports, burndown charts, and tour of the extension is integrated within Trello. Track your team’s daily ‘Spent’ progress as they reach their ‘Estimates’ with embedded charts and reports using native Trello sync. Spent/Estimates can be entered from anywhere, including mobile. Also, they have great step-by-step guides inside your Trello screen itself.

Oh, and they don’t use any external servers. All your data is stored inside Trello itself and is cached in your browser. Furthermore, this extension also works offline.

It may have negative effects on your Trello board since the entire application’s capabilities are built on the board that it’s using.

 3. Harvest for Chrome – Chrome Extension

Harvest’s time tracking chrome extension allows you to track time directly from your Trello board. Once the chrome extension has been installed, you’ll find a Track Time button with all your Trello cards. By clicking on it, a popup will open where you can add the task, create the project, log some time or start the timer. You don’t need to give Harvest any access to your Trello account since it automatically finds it via their chrome extension.

One great thing about this extension is that you can conveniently start and stop timers from within your browser as you work. Whether you’re digging through emails or having an online meeting with your team, your timer is just a click away with Harvest for Chrome.

4. Timepeeking

Timepeeking is a paid time tracking and invoicing service that offers a stopwatch, a countdown timer, and manual time entry from your Trello cards.

Each Trello card shows the total amount of time accumulated on it. You can configure Timepeeking to email you after time has expired when using the countdown timer. One good thing about Timepeeking is that it doesn’t require access to your Trello account. All you need to do is download their chrome extension, and while working on a certain task just click the “Time” button from your Trello cards to show the Timepeeking interface.

It allows you to create custom invoice templates to distinguish yourself and reflect your brand. You can record your time and automatically generate a bill for your clients.

5. Paydirt Chrome Extension

As discussed earlier in this article, Paydirt is a simple-to-use time tracking and invoicing application. This chrome extension makes tracking time inside your Trello board super easy. Once you connect the extension with your Paydirt account, you’ll find two new buttons in your Trello card; “Add Time Log” and “Start a Timer.” With these buttons, you can either manually log time for each task on your Trello board or set up a timer for it.

The interesting part about this extension is that it automatically determines which clients you’re working for, and makes sure you track your time for them. Paydirt keeps an eye on the sites you’re visiting and the emails you’re writing, can tell when it looks like you’re working for one of your clients and gives you a link to track that time as a timely, contextual, noninvasive reminder. They term these as ‘smart reminders.’

6. Punchtime Chrome / Safari Extension

We previously discussed how Punchtime’s Trello time tracking integration works. With their browser extensions, they take things to the next level. This extension allows you to quickly add logs without leaving your Trello board and use timers while you work. It allows you to move from a Trello board to its Punchtime logs. For Pro accounts, you can also view your Trello board’s insights in Punchtime just by clicking on the View Insights button.

7. Everhour

The Everhour chrome extension brings time tracking capabilities right into your Trello board. All you have to do is just sync that Trello board with Everhour and you’ll be able to see a new button in each task of this Trello board. Click on “Start Timer” to start the time tracking for that card. You can track how much time has been spent on that task while browsing other pages by clicking on the Everhour widget on the top right of the screen.

It also shows the number of hours logged for every task in a board inside the card. That’s useful if you’d like to see how many hours you have worked on a specific task overall while going through your Trello board.

You might also want to check out our step-by-step guide to managing projects in Trello.

Anything that we missed? Let us know! We’d be happy to add it to this list.

integrations
  • mikeysee

    Hey Madhav, thanks for that article. I have another extention for Trello you may be interested in: http://www.mikecann.co.uk/myprojects/trello-tasks/trello-tasks-a-new-chrome-extension/

  • Thank you Madhav, This is a really good compassion. I use Trello along with http://www.adaptrm.com.

  • H Ross

    Thanks for the nice guide Madhav! I am currently using Saus (https://saus.us) for time tracking, which has a cool weekdashboard that I particularly like. Saus does not have a Trello integration yet, since it is a relatively new tool, but hopefully they will add it someday.

  • Zig Mandel

    Cool post! thanks for including Plus for Trello which I make. I wanted to mention that the only change that Plus makes to your Trello data is to add a card comment for each spent/estimate entry. Plus also has its own mobile app for Android (soon iOS) which I’m currently adding many new features. I also just published an hour ago many new features for the chrome extension. Have a great day!