Trello Time Tracking: The Definitive Guide

Trello is a fantastic project management tool (in fact, we wrote an entire guide to project management with Trello). But it’s missing one big thing: time tracking. There’s no way to tell how much time you spend on any given card. Fortunately, tracking your time in Trello is possible with the help of an integrated app.

Trello time tracking: the definitive guide

In this post, we’ll show you how to set up Hubstaff to accurately track time on your Trello projects. Then we’ll show you a bunch of other apps that fulfill similar needs.

By the time you’re done reading, you’ll be a Trello time tracking master.

Trello time tracking with Hubstaff

You can start using Hubstaff’s built-in Trello timer in just a few clicks. Sign into your Hubstaff account, then click Integrations in the left-hand menu. From there, click + Add integration and select Trello.

Hubstaff—Trello integration permission

We’ve taken all of the hard parts of time tracking in Trello and automated them. Hubstaff automatically imports all of your users and cards. All you need to do is link them to your Hubstaff account with a couple clicks.

Once you’ve imported and linked users and cards, you’re ready to start tracking time in Trello. Here’s a quick video walkthrough of the entire process:

Users will now see the cards they’ve been assigned in the Hubstaff app. Just select it and start the timer to log time on that particular card. You can even filter your cards by Trello list, which is great for teams that use Trello for a wide variety of tasks.

You can also use our Chrome extension to track time in Trello. After installing the extension, you’ll see a Start Timer button on cards in Trello. Hit the button to start tracking your time.

Tracking time in Trello with Hubstaff's Chrome extension

It really doesn’t get much easier than that.

And, of course, you’ll get all the powerful reporting features you’re used to with Hubstaff. Screenshots, activity measurements, reporting, manual time editing, app and URL tracking, and all the rest.

You can invoice clients for the work you’ve done on Trello cards or pay contractors based on the amount of time they’ve spent working on specific tasks. You can even set budgets on a card-by-card basis.

How Trello and Hubstaff helped one business owner get a handle on outsourcing

Christine is a graphic designer based in Nashville. She recently hired a team to do WordPress development for her designs. She needed a way to easily communicate with the team, as well as understand how much they were working.

Since she had no current project management or task system, we suggested Trello. Its simplicity and low price tag (free) made it a no-brainer. She loaded all of the development tasks into a Trello board, separating each client into a list and arranging the cards in order of priority. She then assigned the WordPress team to the top-priority tasks.

The development team could tell exactly which tasks to work on, because the cards were pushed directly to their Hubstaff desktop app. They simply tracked time to these Trello cards as they were working.

Hubstaff managed projects can use Trello Cards

At the end of each week, Christine could see the exact amount of time that was spent on each task. She could comment in Trello with any questions that she had, and had close control over the tasks being worked on. She could also see screenshots and activity levels for all of the work completed.

This entire workflow was new to her, but she loved it. She felt like she was in control of her business and was able to get a handle on outsourced tasks for the first time.

The combination of Trello and Hubstaff for task management and time tracking is easy to use, effective, and lets you work efficiently with a team. There’s really no reason not to give it a shot. Especially with the free 14-day trial of our time tracker.

Other Trello timers

We’re convinced that we have the best Trello time tracker out there. But there are plenty of other options available, and some of them might meet the unique use cases of your company. Here are the best (of the rest).

Burndown for Trello (Web)

Burndown chart in Trello

If you use Scrum or agile development, you’re probably familiar with burndown charts. And if you want to create burndown charts for your Trello cards, you need Burndown for Trello. Just connect it to your Trello account and download the Scrum for Trello extension. You can then enter estimates in hours or points for your tasks and see them plotted graphically.

The basic version of Burndown for Trello is free, but the $4.99/month plan offers additional features like closer integration, burnup charts, and automatic synchronization.

Everhour (Web)

Everhour time tracking in Trello

The greatest advantage of Everhour is just how closely integrated it is with Trello. You can see time tracked directly within each card, and even see how much time has been put toward any card in the list view. If you want Trello time estimates clearly displayed, this is the way to do it.

The interface is really slick, but Everhour falls a bit short on pricing. While it’s only $5/month per user, there’s a $25 monthly minimum. So it’s not great for solo freelancers or very small teams. That being said, its integration with Trello is very impressive.

Paydirt (Web)

Paydirt time logging in Trello

Integrating Paydirt with Trello is simple, and you can easily import your entire team from Trello into their time-tracking app. Direct integration with Trello means you can track time right from cards. That time can be put into an invoice or exported for use with another app. And its intelligent client assignment system is great for people with multiple clients.

Paydirt starts at $8/month for a single user, and goes up to $149/month for up to 20 team members.

Punchtime (Web)

Built specifically for integration with Trello, Punchtime is a good option for people who do all of their work in lists and cards. There’s no automatic time logging, so you’ll have to enter your time manually. But you can link that time to specific cards in your Trello board.

Like Reports for Trello, it’s missing some basic time-tracking functionality (like being able to track time outside of Trello). But if you just want something simple to track time on cards, Punchtime is a solid option.

Reports for Trello (Web)

Time tracking with the Reports for Trello plugin

This is a Trello plugin for time tracking, instead of a standalone app that integrates with Trello. Its version of time tracking is very interesting; whenever you add a card to your “Doing” list, it starts tracking time. It can also tell you how long you were a member of a card. You can combine the two and track how long a person was a member of a card while it was in a certain list.

While it’s missing a lot of features you’ll find in other time tracking apps, the fact that it’s completely free will appeal to many people. If you just want to see how much time you spent on Trello cards (and nothing else), it’ll do the job.

Timecamp (Web / desktop)

Timecamp time tracking in Trello

Much like Hubstaff and other fully featured time-tracking apps, Timecamp imports your team and cards from Trello into their time tracker. From there, you can track time to specific cards, create invoices, and manage your timers directly from Trello.

You can use Timecamp for free, but to get the Trello integration, you’ll need to step up to the $7/month Basic plan. And if you want invoicing, you’ll need the $10/month Pro option.

Browser extensions for Trello time tracking

Again, we’re confident that our own browser extension for tracking time in Trello is the best out there. But if you have very specific needs, there are a few other extensions that can help you out. Here are some of the better ones available.

Everhour (Chrome / Safari / Firefox)

Everhour browser extension for time tracking in Trello

As you might expect, Everhour’s Chrome extension shows you the same things as you see with the web app—time tracked to each card, budgeted time, and so on. If the $25 monthly minimum doesn’t deter you, and you do a lot of work in Trello, it’s tough to beat.

Harvest (Chrome / Safari)

Harvest browser extension for Trello time tracking

If you’re familiar with Harvest, you probably know about their Chrome extension. You can activate your Trello card timers directly from within your browser. Just click a button and you’ll get a popup where you can start or stop your timer.

Solo workers can use Harvest for free. If you want to step up to more than two projects, though, you’ll need their Solo plan, which runs you $12/month.

Paydirt (Chrome)

We discussed Paydirt earlier, and their Chrome extension is just as good—if not better than—their desktop app. It automatically determines which client you’re working for and tracks your time to them. This is a really nice feature, especially if you have a massive Trello board full of many different tasks for various clients.

Paydirt starts at $8/month for a single user with up to three active clients.

Plus for Trello (Chrome)

This extension is free, open-source, and has no ads. It extends the functionality of your Trello board with weekly reports, burndown charts, card counts, timers, due dates, and tons of other great features. For being absolutely free, the amount of functionality you get is frankly amazing. It’s one of the best Chrome extensions for productivity available. The mobile and offline capabilities just top it off.

Punchtime (Chrome / Safari)

Punchtime browser extension for Trello time tracking

The extension that goes with Punchtime is just as good as the desktop app—it lets you track time to a specific card with just a few clicks. Again, though, it only works with Trello, so if you’re looking to track time in other apps or on other projects, you’re out of luck.

But at $5/month with unlimited boards and logs, it’s a great option if you don’t need to track anything outside of Trello.

Toggl Button (Chrome)

Toggl Button for time tracking in Trello

As you might already know, Toggl is a big name in time tracking. And its Toggl Button Chrome extension makes it super easy to add time tracking to almost any web tool available. Install it and connect your account, and with a click, you’l be tracking time in Trello. Or one of over 90 0ther integrated apps. You can even start a time entry from the text field by highlighting and right-clicking, which is very cool.

Toggl’s basic plan for up to five members is free, but you’ll want the $9/month plan for added functionality.

Start tracking your time in Trello

Trello is a fantastic project management tool. Its collaborative abilities, intuitive Kanban layout, and affordable price tag make it one of the best tools out there. When you combine all of that power with time tracking, you get something really powerful.

By integrating a time-tracking app with your Trello boards, you can turn Trello into the ultimate project management tool.

How do you track time in Trello? Which apps above have you used? And what did we miss? Let us know in the comments below!

integrations
  • Victoria Khalimanova

    Hi, my Trello is not working for some reason. Anybody has any idea why? And when it will start working? 🙁

    • Dann Albright

      I haven’t heard anything about an outage—are you still having problems?

      • Victoria Khalimanova

        I think they were updating their server or something. couldn’t access for 1-2 hours and then it went back to normal. Today morning having the same thing. I guess I just have to wait. Anyway, thank you for responding!

      • Victoria Khalimanova

        I guess they were just updating the server. It went back to normal after a while. Yesterday morning I had the same thing but today is fine 🙂 Thank you for response!

        • Dann Albright

          Glad to hear it!

  • mikeysee

    Hey Madhav, thanks for that article. I have another extention for Trello you may be interested in: http://www.mikecann.co.uk/myprojects/trello-tasks/trello-tasks-a-new-chrome-extension/

  • Thank you Madhav, This is a really good compassion. I use Trello along with http://www.adaptrm.com.

  • H Ross

    Thanks for the nice guide Madhav! I am currently using Saus (https://saus.us) for time tracking, which has a cool weekdashboard that I particularly like. Saus does not have a Trello integration yet, since it is a relatively new tool, but hopefully they will add it someday.

  • Zig Mandel

    Cool post! thanks for including Plus for Trello which I make. I wanted to mention that the only change that Plus makes to your Trello data is to add a card comment for each spent/estimate entry. Plus also has its own mobile app for Android (soon iOS) which I’m currently adding many new features. I also just published an hour ago many new features for the chrome extension. Have a great day!