Timesheets have had an important role in the workplace for a long time. For instance, in the 1950s, they were used by law firms to charge their clients a more appropriate amount of money.
Lawyers started tracking time shortly after the American Bar Association noticed that income for lawyers was falling behind income for doctors and dentists. The ABA’s logic was that well-run factories operate on a unit-basis (getting paid for each widget produced) and law firms should operate similarly.
Nothing should be provided for free or at a discount. Every “unit made,” or every hour worked, would be an hour paid. This would increase income for firms and lawyers. Also, by switching to billing for units of time, firms could more easily manage their staff’s productivity.
Pen and paper no longer required
Flash forward to today and many companies — not just law firms — charge and bill on an hourly basis. And if they don’t do this, they often use timesheets to get a general sense of how often employees are working and how productive they are.
Fortunately, this time logging process doesn’t have to be done with pen and paper anymore. Today there’s employee timesheet software that automatically inputs the time someone works and creates an organized deliverable that can be handed over. You can also use timesheets as an invoicing asset if you’re a business owner with clients.
In this post, we’ll review some of the best options for automating time tracking and creating handy deliverables with time tracking software.
Employee timesheet software solutions
Whether you’re about to start using employee timesheets for the first time, or you’re thinking about switching from your current software solution, you should research your options well. To help you with this, we’ve collected the 5 best timesheet software solutions.
|Software||Description||Pricing||Free Trial||Free Plan|
|Hubstaff||Automatic online timesheet to easily pay employees for work completed||$5-10/employee/month|
|Journyx||Timesheets and expense tracking for your business||Not listed|
|Timesheets.com||Get cloud-based timesheets, human resources, scheduling, and expense tracking||$9 for 1-2 users|
|Timesheet Xpress||Get an enterprise solution for timesheets, time tracking, and employee attendance||$120 for 1-4 users|
|Toggl||Have remote workers track time with one click and see what’s being worked on||$10/employee/month|
The idea to create the Hubstaff time tracker came from the personal needs of the founders. In 2012, Dave Nevogt decided he needed a better way to monitor and manage his remote teams with automatic employee timesheet software.
One of the best things about Hubstaff is its operating system compatibility. As a desktop time tracking app, Hubstaff can run on Linux, Windows or Mac devices. It also has an iOS app and Android app that can track locations and GPS while your employees track time.
You can set up Hubstaff to take screenshots and record mouse and keyboard activity levels while employees are tracking their billable hours. Among other benefits, this reduces the amount of catch-up meetings you need to have each day. Instead you can surf through screenshots at the end of each day and/or week.
Founded in 1996, Journyx is one of the first companies to release a web-based timesheet system. The products offered by Journyx today are the Journyx PX, Projectlink, Reportling, Accountling for Dynamics, Accountlink for Quickbooks and the basic Journyx.
The web-based Journyx app provides time tracking, expense tracking, report generation, automated billing, and payroll. There is a business version and an enterprise version. The enterprise version called Journyx PX is aimed at businesses tracking larger time periods and includes additional features.
There is a free version that you can install on a server of your own. Other than that, Journyx also offers a premium version that can be installed on either your servers or used from the Journyx servers.
This employee timesheet software solution was created in 2004 as TimeClockOnline.com. Timesheets is a web-based service. It can be used on any operating system of your choice because it only requires a web browser to run.
With Timesheets, your employees can track time using timers, or enter their data manually, on a daily or weekly basis. Timesheets allows generation of customizable reports for any period of time. You can set your bill rates per employee, or on a global level.
You can try Timesheets.com for 10 days, free of charge. If you choose to continue using this software, you can pay month to month on a per user basis. You can also opt for annual billing and get one month free of charge.
Timesheet Xpress is a productivity tool that provides a timesheet system with project organization features and time tracking. This software only runs on machines with a 32-bit or 64-bit version of Windows 7, 8, Vista or XP.
Project budgeting, reporting, and billing are easy to do with this software. Timesheet Xpress offers a simple way for Windows users to collaborate and keep the work process under control. You can customize and export timesheets in many formats including PDF, CSV, XLS, HTML, as well as create invoices.
Timesheet Xpress offers a 35-day trial version. Yearly licenses for this software start at $142 for up to four users. There’s also a 50% discount for academic institutions and charity organizations.
Toggl is project management and time tracking software, a product of Toggl OÜ in Estonia. Toggl started out as a software solution for internal use, but it’s now used by teams all around the world.
Toggl can be used as a web application across all operating systems. You can also download apps for iPhone, iPad, or Android. Toggl lets you track time offline, as well as generate, export, and share timesheets and work reports that can be used for billing.
Toggl’s free user plan is available for teams of up to 5 members. The Toggl Pro plan has some additional features, such as billable rates. Toggle Pro costs $5 per user on a monthly basis.