Any person that’s ever been a part of a remote working team should know about the ins and outs of this type of work. Both remote workers and team supervisors can confirm that one of the biggest problems with this kind of work is getting the organizational aspects handled. Employee coordination is the trickiest bit because it affects every aspect of the project. The most effective way to deal with this persistent problem is to find the perfect employee tracking software.

Many people around the world are starting to ditch their nine to five jobs to start working from home. The number of people who have had a chance to experience remote work is continually growing. This is producing ever more virtual teams of ever increasing sizes.

The growing number of online workers and remote teams has brought about the birth of a system that will change the remote working process for good. This system, or rather, this set of tools is what we call “employee tracking software”. Software for managing projects and employees is not in itself a novelty. In fact, there are so many different “species” of this kind of software that the amount of choices is overwhelming.

Nevertheless, there are a few ways to find the best employee tracking software for your team. First, you have to know what to look for, narrow down the list of choices and find the best option!

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What to expect from a sound employee tracking software

With so many different products being created for this purpose, even the term employee tracking software is starting to get a little vague. Each piece of software intended for project management and employee tracking is somewhat different than the next one. The differences can be found in the software’s user interface, its look and feel, unique features, feature implementation – the list goes on.

Here’s a short breakdown of the central features that make up high-quality software for employee tracking:

  • General project organization tools
    Remember the good old ‘Divide and conquer’? It’s applicable to project organization, as well. No matter the size of the project, it will be a lot easier to ‘conquer’ it, if you divide it into separate tasks. Look for employee tracking software that will allow you to organize your project by separating it into smaller tasks that you can assign to your employees.
  • Information sharing channels
    The software you choose for managing employees and projects should also provide channels for project related exchange of information. Verbal information can be shared with some form of notes, but there has to be a system for sharing bigger project files, too.
  • Time tracking
    If your team members charge by the hour, a time tracking feature must be a part of the software you choose. When employees track the time they’ve spent on individual tasks, it’s much easier to realize how exactly they spend their time while working.

  • Work reports
    An employee tracking software solution that includes time tracking can also make use of the data collected over time, to provide you with detailed work reports. With these reports, you’ll have an insight into which tasks are most time consuming, the employees that work the most or the least etc.
  • GPS location tracking
    With the increasing mobile workforce, an employee tracking software should have a GPS location tracking for employees to track their locations in real-time. This helps in managing your remote workforce and field workers effectively.

Popular options for employee tracking software

Hubstaff

Hubstaff was created in 2012 by two Indianapolis-based entrepreneurs. The idea for Hubstaff came from the needs of its very founders. They needed an effective way to manage their remote employees, so they built an app for it themselves.

Features: Other than simplifying project management for remote teams, Hubstaff’s main focus is on employee tracking in the truest sense of the word. Hubstaff helps employee management by taking randomized screenshots and logging mouse and keyboard activity, though not any of the individual keystrokes that were pressed.

Your best bet for project management and employee tracking

There’s no doubt that the options for project management and employee tracking software we have these days are not at all limited. The number of choices we have available today might even overwhelm and confuse us, especially if we’re not quite sure what we’re looking for.

If you and your team are goal-oriented and hardworking folks, then there’s no doubt Hubstaff is the best solution for your virtual working environment. When you pay your staff by the hour, time becomes an asset equivalent, that is it becomes more important than money itself. With Hubstaff, you can see exactly how your time (and money) are spent and even generate invoices.

Hubstaff offers the option of generating customizable reports – filtered by criteria of your choice – and you can export, share and use it for reference. Another superior characteristic of Hubstaff is that it integrates flawlessly with many other project management applications. Hubstaff is available for iPhone, Mac OS, Windows and Linux, so there will be nothing standing in the way of successful remote collaboration.

Hubstaff’s iPhone app comes equipped with GPS location tracking to manage the remote workforce efficiently. Hubstaff app runs in the background while your employees continue to work thus tracking their time and location without any interference.

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Asana

Asana is an application created in 2008 by now-former Facebook employees Justin Rosenstein and Dustin Moskovitz. The general idea behind Asana was to improve teamwork for remote workers while minimizing the use of email.

Features: Asana’s dashboard consists of projects that contain tasks. Tasks can be commented on and workers get automatic updates about changes in their Asana inbox.

Producteev

Producteev, a product of Jive Software, was created in New York in 2008. Jive wanted to make an advanced productivity application that’s easy to use and can be accessed from anywhere.

Features: Projects on Producteev are nested in Networks and have tasks that can be labeled and expanded with sub-tasks. Producteev tasks can also have deadlines and comments.

Trello

Trello is an application for product management, created by Fog Creek Software in 2011. Trello has stated that it was created according to a special system for productivity called Kanban.

Features: To mark separate projects, this app uses boards which contain task lists. Task lists are composed of cards that can be assigned to workers.

Basecamp

Starting off in 1999 as a web design company called 37signals, the company changed its strategy to focus more on web development rather than design. Developed in 2004, Basecamp is one of the oldest widely available software tools for employee and project management.

Features: Other than tasks which can be separated into different projects, there’s a calendar with tasks and their due dates. Milestones, time tracking, file sharing and messaging are also included.

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Hubstaff is Free for 14 Days