Attendance Tracking Software: Focus on Growing Your Business, Not Policing Your Employees

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Whatever size your company is, you’ve likely stumbled into the issue of attendance tracking. Managing and monitoring your employees’ time can be a huge time-waster itself.

That’s why attendance tracking software exists. It can make your life as a team leader or manager easier, smoothening the tracking process of businesses from all kinds of industries. Ultimately, attendance tracking helps improve overall productivity and human resources optimization by making scheduling and payroll seamless.

But how do you choose the right attendance tracking software?

To save you wasted hours on researching different options, we’ve compiled the top attendance tracking software that’s currently on the market. We’ve made sure our choices are also based on time tracking solutions that employees wouldn’t mind using.

Here is an analysis of the most popular solutions on the basis of usability features, tracking of hourly and monthly payment, reporting and administration options, integrations, support, and cost. Just match the best one for your particular needs, and you’re good to go.

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How to make attendance tracking software work for you

Attendance tracking can be a source of troubles for many companies. In essence, it’s all about recording the hours that your employees have worked. That’s how you can ensure correct payments and optimize your team’s productivity.

Attendance tracking software automates this process, so that human errors stay out of the equation. Employees clock in and out or input their working hours manually. The tool also allows for tracking sick leave, vacation days, holidays, and paid time off, so you can easily stay on top of remaining days off for all your team members.

Time tracking also gives you the power to oversee people’s schedules and actual hours worked. That’s how you can make sure each employee is working on the best matching tasks and can avoid unneeded overtime.

PRO TIP #1: When choosing your attendance software, make sure it integrates with the rest of your work tools. Especially important are integrations with project management, payroll (if it doesn’t have one built-in), benefits system, and employee evaluation.
PRO TIP #2: Your attendance software needs to be on mobile! That’s how you can make it work for you wherever you are, and wherever your employees are based.

#1. Hubstaff

10 Best Attendance Tracking Software - Hubstaff

There’s probably no easier way to track attendance than with Hubstaff. This intuitive tool boasts a range of features that allow you to even monitor GPS and location, as well as internet usage. While quite comprehensive, Hubstaff is not intrusive for employees, unlike keylogging and webcam snapshots.

Usability: Easy to use and intuitive interface plus numerous personalization options help onboard your employees in no time. Hubstaff has a real modern feel, which makes for a seamless onboarding and learning process for your employees.

Options: Activity rates for your employees, website and application tracking for their online activity, automatic payroll, and attendance scheduling are all at your disposal. The tool also tracks keyboard and mouse activity for a complete overview of work done. You can also set budget and financial limits for projects. Hubstaff integrates with a few payroll providers such as PayPal, Payoneer, and Bitwage, so you don’t need to exit the app to pay your employees.

Reporting: Automatic reports can be customized, sorted by different criteria and downloaded. You can view reporting for individuals, teams or the whole organization. Project work hours can be easily accessed, so you can evaluate the profitability of client work.

Integrations: Hubstaff has more than 30 useful integrations, that allow you to track time in Trello, Asana, Basecamp 3, GitHub, and others.

Support: Guides, walkthrough videos, FAQ and timely support ensure a seamless experience with the tool. Customer service is available via Skype, email, and support tickets.

Cost: Starts at $5/month per user, 14 days free trial. 60 days money back guarantee.

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#2. Tsheets

Tsheets is a great attendance tracking software option

Tsheets is one of the popular attendance tracking software tools on the market. It is a top choice for teams that are often on the go and are tracking their time on mobile. Besides using the mobile and desktop apps, employees can log in via text messages and Twitter, so they keep a record of their hours.

Usability: Tsheets has an easy onboarding and great user interface. User guides are available to help you master the system.

Options: The tool allows for accrual tracking and vacation and time off requests within the system. Employees can track time dedicated to specific projects. Tsheets records the location where work is performed and sends overtime alerts to team leaders. Time clocking can be done offline too by managers – and synced later. Scheduling and shift assigning are also available.

Reporting: Tsheets provides managers with reports on time cards, payroll system, approvals of days off and projects. The information can be filtered by time frame, payroll period, team member or multiple members and project. You can easily zoom in to the whole company view and down to a single employee’s stats.

Integrations: Tsheets offers calendar support and integrations with QuickBooks, Square, Square Payroll, Gusto, ZoomShift, Flint, Results, Activehours and Cougar Mountain. It’s not compatible with traditional clocks.

Support: Support is available via chat, email, phone and FAQ section.

Cost: $20/month base fee + $5/month per employee, 14 days free trial.

#3. uAttend

uAttend offers hardware as well as attendance tracking software

Another popular attendance tracking solution is uAttend, which also offers hardware attendance systems. It’s perfect for small businesses, but can be used for companies of any size.

Usability: uAttend is cloud-based, so there is no installation needed. Onboarding is relatively easy, while user experience can be rated as medium.

Options: Employees can request time off through the system. You can manage accruals of vacation and sick leave, create and manage time cards, track hours spent on different projects, export data into payroll systems, take care of scheduling and shift-making, and receive attendance notifications to monitor employees’ tardiness and hours.

Reporting: The tool provides managers with an overview of the hours worked by each employee and the paid time off they have taken for certain time frames.

Integrations: It’s compatible with time clocks and integrated with a number of payroll systems, including ADP, Paychex, and QuickBooks.

Support: Customer service available via live chat, phone, and email.

Cost: $18/month for companies with less than 10 employees, no free trial available.

#4. Kronos Workforce Ready

Kronos Workforce Ready is an established attendance tracking software

Kronos Workforce Ready is one of the stable players in the attendance software space, but it might seem a bit old school for more modern enterprises. It offers hardware systems as well.

Usability: Workforce Ready has a rather simple user interface, though it is a bit outdated. In this sense, it takes more time to get used to working with it and it can be overwhelming for employees.

Options: The tool offers embedded payroll, accrual tracking, logging of hours to specific projects, scheduling and usage of badges for signing in.

Reporting: Performance and productivity tracking are integrated into reports. Audit trails are available too.

Integrations: The tool is DCAA compliant and is compatible with most payroll systems. Integrates with SuccessFactors® Employee Central.

Support: Support is available via phone and email.

Cost: Quotes are available after applying online.

#5. Replicon TimeAttend

TimeAttend helps you take care of time attendance with ease

Our last pick is the TimeAttend software by Replicon. It’s a good choice for companies who mostly hire salaried employees.

Usability: TimeAttend’s user interface is not the best on the market, but is certainly better than many solutions out there. The demos, free trials, and implementation seminars help out with onboarding and successfully setting up the system.

Options: The tool helps you with labor laws compliance, scheduling, overtime monitoring, absence management and vacation and days off tracking. Both freelance and salary employees can track attendance with it. Managers can set up different alerts.

Reporting: Timesheets can be exported as CSV files to accounting and payroll services. Reports can be filtered by different factors for a complete overview of your team’s work.

Integrations: TimeAttend integrates with a range of time clocks and with ADP, Oracle, SAP, Ceridian, Paychex and PeopleSoft.

Support: Support is available via phone, email and live chat.

Cost: Starts at $8/month per user, 14 days free trial.

Attendance tracking software can be of real help for streamlining processes in your company – from monitoring and improving your employees’ productivity to automating timesheets and payroll. The review of these top 5 tools can guide your choice in the sea of options out there.

What are the most important factors for selecting your attendance tracking software? We’d love to know more!