Let’s start with a well-known truth: invoicing is time-consuming and frustrating.
Pulling together bill rates and timesheets, cross-checking with client budgets, and then filling in a Word document makes for little fun. Invoicing takes precious time away from valuable and important work you should be doing to help your business grow.
It’s a necessary evil we all have to live with.
Thankfully, there are a few ways to make it quicker, easier, and less time-consuming.
Free printable invoice templates offer a convenient and easy-to-use solution to invoicing that helps make the time you spend on invoices go down, the easy of invoicing go up, and the time it takes for your invoice to get paid decrease.
Invoice templates are perfect for small and medium-sized businesses that are limited by time. Templates offer customization, flexible functionality, and easy-to-use features that mean you can create invoices faster than ever.
To help you reduce the time you spend on invoicing and increase the time you spend growing your business, we’ve reviewed the best of the free invoice samples for you to choose from. Enjoy!
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Invoice Template by Solna
Solna has a free invoice template tool that’s web-based and incredibly easy to use.
The tool offers a template with a series of empty fields that are available to fill in with the details of your invoice.You can even charge for VAT or add in a discount. This can be useful if you’re running a promotion or looking to re-engage a past client.
Quick currency changing tools allow you to switch between currencies and charge clients in a variety of formats.
Settings can be saved and reused, so elements of one invoice can carry over to others easily. This means if you have multiple clients billed in one invoice configuration, it’s easy to fill in the required sections while also having the flexibility of a dynamic invoice template.
However, one feature your clients might not appreciate is the built-in credit score. Solna can track customer credit scores when you invoice them, which might be too much information for your clients to feel comfortable with.
The invoice template is free for now as it’s relatively new. If you’re looking for a quick and simple free invoice template, this one’s a good option.
Looking for a balance sheet, too? We have you covered.
If you’re looking for a simple invoice template but one that has a little more of a traditional feel, Invoice Simple is the one for you.
Invoice Simple offers a free template for download with customizable sections. It works using a similar field-based system that allows you to fill in the amounts and details relevant to your invoice.
Invoice Simple allows you to change currency, VAT rate, and other variables to make your invoice fully correct.
Invoice Simple also features the ability to brand your invoices using a company logo, which is helpful for keeping things professional.
The downloadable Word templates are created depending on the industry you’re in: landscaping, real estate, dental and more.
Simply find the invoice template that works best for your business, edit in Word, and send.
A choice so obvious it might get overlooked: your Office software comes with free editable invoice templates.
Choose the template that best suits your business, edit in Word, and then attach to your email.
You have over four pages to choose from, so get searching. You can download them here.
Use Shopify for ecommerce? Great! Then you’ll enjoy their free download for invoicing.
Although there’s only one format and customization is limited, you’ll be able to enter the information in fields and download in a matter of minutes. Send over email and you’ll be well on your way to getting paid.
Generate your invoice with Shopify.
If your business has a variety of different invoicing needs, Invoice Home offers a variety of easy to use templates. Available for invoicing, sales receipts, quotes, credit receipts, or tax invoices, Invoice Home offers a flexible and basic free invoice template suite.
With 100 different free invoice template designs, Invoice Home is flexible enough to offer you the opportunity to pick a template for your business needs while maintaining professionalism and ease of use.
Invoice Home offers an online account that stores your invoices in one place. This means you can easily refer back to your invoices for tax purposes, reference, or admin use.
Invoice Home offers terms and conditions boxes and other customization features that allow you to personalize your invoice based on individual customers or your business needs.
The service offers a large range of currencies that mean you can bill clients in your or their native currency. However, it’s not possible to save invoice sections with Invoice Home, so parts cannot be easily reused for future invoices.
For another quick and easy invoice template tool, Invoicely offers a basic feature that allows you to quickly send professionally designed invoices to clients and customers.
The service allows you to quickly fill in a pre-designed invoice with your company’s information and billing details.
Like other invoicing templates, Invoicely offers flexible features that allow you to adjust billing currency, unit price, discounts, and more.
Vertex42 offers an impressive library of downloadable invoice templates for you to use.
In addition to the standard billing invoices, you can also find templates for estimates and work orders. The templates are basic, which is probably their strength. If you’re looking for a no-frills solution that’s free and editable, look no further.
Download Vertex42 invoice templates here.
JotForm’s PDF invoice templates will save you time and make the online billing process easy. Create accurate, consistent, and professional-looking invoices for any type of business for free.
JotForm’s free invoice templates include quick customization with drag-and-drop PDF editor, and the ability to easily export. Rearranging the layout by adding your logo or creating terms and conditions is also quite simple.
You can start working on your online invoice by choosing one of the free invoice PDF templates from JotForm.
InvoiceBerry offers free invoice templates that you can easily download and edit.
Designed for freelancers and small businesses, these templates are pretty straightforward but helpful. If you’re looking for a quick download and don’t care too much about automating your invoice process, check out the InvoiceBerry templates.
Better than free invoice templates
While free invoice templates can help you to dramatically decrease the time you spend working on invoicing, there are other things you can do to help speed up the process even more. One of those things is Hubstaff.
Save invoicing time with Hubstaff
Hubstaff is a sophisticated time tracking and team management tool that allows you to keep track of the hours your team spends on individual client projects.
With simple mobile, desktop and browser time tracking apps, Hubstaff enables you to capture work hours for each member of your team in a way that’s easy for them and streamlined for you.
This means you can keep track of every bit of time spent on client work and then bill for the full amount. Using Hubstaff means that you no longer have to use approximate guesses about time spent on projects. You no longer have to use old-fashioned and clumsy, paper or after-the-fact time sheets.
Because Hubstaff tracks the time spent by individual employees based on set projects and tasks, it’s able to generate invoices automatically. Generating line items can happen in a matter of clicks.
Hubstaff also allows you to track when clients view an invoice, when they pay invoices, and to keep track of due dates. With a dedicated PayPal button, clients can pay invoices in a couple clicks.
The software makes it easy to keep a track of the number of hours going in and the work coming out. You can even set client and project budgets so that your team doesn’t go over on hours — another issue you can avoid when it comes time to invoice.
What’s more, the app can help increase employee productivity by helping you understand more about what your staff are working on and their progress at any time. This means you can dramatically reduce the time it takes to complete a project, meaning your capacity can increase and your business expenditure per project can come down. Read our guide on how to motivate employee time tracking.
Take your invoicing to the next level
By now, you’ll have realized that the traditional way of manually invoicing is slow and inefficient.
Calculating payroll hours from time sheets and filling them in to word templates or documents means you could be missing out on faster payments, maximizing revenue, and freeing up time.
Free invoice templates like the ones we’ve covered here can help you improve the invoicing process of your business. An improved invoice process means a better and more efficient business.
To truly kick your efficiency up a notch, try invoicing and time tracking software that can save you time and money.