Let’s be honest — invoicing isn’t the most fun part of running a small business. Just tracking down costs or adding up hours is enough to cause headaches. Not to mention the fact that there are other areas of your business that need your attention.
While that may be the case, there’s no way around it. If you want your business to earn money and grow, then you need to invoice properly. Even better, you need automation that can save you the headaches of manually preparing invoices.
Otherwise, you’ll be running around in circles chasing down timesheets and payments from clients.
Fortunately, there are several invoicing apps that can automate the process so you can focus on managing and expanding your business. Here are our top picks.
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Picking the right invoicing app
Invoicely offers simple invoicing for small businesses alongside a number of other accounting solutions. You can view your finances on the dashboard as well as customize invoices with your branding.
The free plan includes unlimited invoices, although online payments can only be processed via PayPal. Upgrading to a paid plan (starting at $9.99 per month) allows you to process payments via multiple payment gateways, customize your branding, and create and send estimates.
Of course, as with any invoicing “middle-man” service, you’ll be responsible for any transaction fees charged by your payment gateway (e.g. PayPal, Stripe, Authorize.net).
2. Zoho Invoice
Zoho Invoice lets you create and send professional invoices, accept credit card payments, and automate payment reminders from within the platform.
A variety of customizable templates are available to choose from, and optional automation makes delivering payment reminders simple. Zoho will even print your invoices, seal them in envelopes, and deliver directly to your client’s door if you prefer.
A free plan allows you to invoice up to five clients, while paid plans (starting at $7 per month) give you access to more.
Hubstaff is an all-in-one time tracking software that generates invoices automatically based on set billable rates for each team member. You can auto-generate line items by selecting date ranges and projects, and accept payments via PayPal.
The tool lets you easily export invoices, or automatically send them to clients via email. In the app, you can see whether invoices have been paid or not, and send reminders to clients..
Hubstaff’s premium plan includes invoicing plus all other features for just $8.33 per month. You can try it free for 14 days.
Wave provides small businesses everything they need to create customized invoices. You can also automate the process with recurring invoices and payment reminders.
Integrated tracking also alerts you when an invoice has been viewed by the client. Wave’s invoicing software is free. You can send unlimited invoices with an industry-standard 2.9% + $0.30 processing fee on credit card payments.
Hiveage app offers easy online invoicing in addition to a variety of other tools for small businesses. It supports a number of popular payment platforms so you can avoid late payments more easily.
A Starter plan ($16per month when paid annually) allows you to create and send unlimited, customizable invoices, automate payment reminders, and track invoice status. All plans include access to Hiveage’s time, expense, and mileage-tracking solutions, as well.
FreshBooks offers a nuts-to-bolts accounting solution for small businesses, including powerful tools for online invoicing.
FreshBooks lets you create customized invoices, accept credit card payments, and set up automated payment reminders within its interface. FreshBooks integrates with Hubstaff so everything from working on projects to receiving payments is streamlined.
FreshBooks is a bit pricier than other invoicing solutions, with the Lite plan (which allows you to bill five active clients) starting at $15 per month.
InvoiceBerry has a balanced set of features that make it a solid invoicing app for small businesses. One of its best features is its recurring invoices, which lets you automate the invoicing process for regular clients.
InvoiceBerry doesn’t have a free plan, but it has a 30-day free trial with all its features. It has two plans: Solo ($15 per month for 2 users and up to 35 clients) and Pro ($30 per month for unlimited users and more than 35 clients).
Invoice2go is designed to help small businesses with invoicing and estimates. It has web and mobile apps so you can create invoices right after you’re finished with your projects. You can also accept payments via direct payments, credit card, or PayPal.
Invoice2go doesn’t have a free plan, but you get 50% off all paid plans for the first 12 months. It has four plans, starting with the Lite version at $2.99 per month.
Did you find the right invoicing tool for you?
If you’re running a small business, getting paid on time is crucial. There’s no reason to handle your invoices manually and stress over late payments when you can use an invoicing tool that can automate everything for you. Just imagine what you could do with all those hours you can save.
Are you using any of the invoicing apps listed above? What features are most important to you, and how were they able to improve your workflow? Share your experience in the comments below.
This post was originally published August 3, 2017, and updated April 2020.