If you’re searching for the best invoice software for mac options, you’re in the right place. One reason many people leave full-time jobs behind for freelancing is that they do not want to be beholden to a time sheet. Freelancers and those who employ them crave the freedom and flexibility to work when and where they want.
No one likes to count the minutes each project takes, but it’s a necessary evil to ensure that the freelance economy continues to grow and thrive. Without further ado, here are the best invoice software for mac options that can save time and make money.
Toggl is a great place to start your search for time tracking software. Like many of the invoicing solutions out there, it uses keylogging technology to track your activity and generate invoices based on that activity.
Not only do you get to see exactly how much time you are spending with each client, but you also see where your time is going. For example, how much time are you spending in meetings vs. project-related tasks? No one is perfect at estimating their own time; having this valuable data at your fingertips will help you provide better estimates and work more efficiently on future projects.
Toggl makes capturing all of that activity easy no matter where you are working. There are apps for iPhone, Mac, Windows, Android, and Linux, and browser extensions for Chrome and Firefox. As the name suggests, simply toggle the switch to “on” and you’re good to go.Toggl makes capturing all of that activity easy no matter where you are working. Click To Tweet
The service is free to start and premium plans starting at $10 per month add more advanced features like team integration and project management. A solo freelancer should be just fine with the free option, but those who employ several freelancers may want to consider the paid service.
Time trackers and invoice software are great, but there’s often a disconnect between scheduled appointments on your calendar and billing time spent on those meetings. Timely changes that by integrating your meetings with your time tracking and invoices.
Timely integrates with Google Calendar, Outlook, and Office 365. All you need to do is confirm that you would like the meeting added to your timesheet. This also works well if you are the type of person who blocks time on your calendar to complete work — those blocks are automatically part of your invoice.
The end result of this integration is a beautiful calendar view of your work and the schedule behind it. Recurring meetings are easy to copy from day to day or week to week as needed.
Planning ahead is a great way to provide your clients with an estimate of how long you expect a project or task to take. Go one step further by categorizing your work to see exactly how much time you are spending on which tasks.Timely integrates with Google Calendar, Outlook, and Office 365. Click To Tweet
Calendars can be shared with your clients so there are no surprises about when work is being completed. Like many of these time tracking invoice software apps, Timely provides options on multiple devices and platforms, including the Apple Watch.
Timely offers solo memberships for $7 per month and company memberships starting at $21 per month.
At more than a decade on the market, Harvest is one of the longest-running time tracking and invoice software apps. It’s used by more than 40,000 businesses who have tracked 400 million hours over the past 10 years.
Harvest’s strengths lie in its integrations. The invoicing software pairs with everything from CRMs like Salesforce to issue tracking services like JIRA. These integrations make it possible to link your time tracking and invoicing to every other aspect of your business, no matter whether you are in accounting, IT, design, or other industries. That time is easily turned into invoices that can be sent to clients.
Once invoices are generated, you can mark them as complete and as paid so you’re never left wondering about where a project stands. Harvest also eliminates one of the most difficult parts of freelancing — reminding your clients to pay you. Enable automatic reminders and take yourself out of that difficult situation completely.
At a higher level, project managers have access to dashboards that can show the health of a project being tracked in Harvest. Its sister app Forecast further allows for long-range planning based on time tracking. This makes it easy to answer big questions about how much projects really cost and how productive employees really are.
Basically, you’ll be ready for whatever questions your boss posts. Not only that, you’ll have the data to back it up.Harvest is free for single users, and advanced plans for larger teams start at $12 per month. Click To Tweet
Harvest is free for single users, and advanced plans for larger teams start at $12 per month.
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Once you’ve got time tracking and invoicing automated, it’s time to think about applying the same principle to generating project quotes. Paydirt can help with that.
The app provides quote templates that can be customized and sent to clients in nearly any language. All of your quotes are stored in one place; you can see whether they’ve been accepted or declined by the client and send reminders to take action if needed.
Once a quote is approved, it becomes the basis of your time tracking and eventually your invoice back to the client. Freelancers have a complete history of the project from initiation to completion and clients know exactly what they are getting based on the quote provided and the time tracked along the way.Paydirt provides quote templates that can be customized and sent to clients in nearly any language. Click To Tweet
Paydirt also accepts credit card payments for invoices and provides a confirmation to the client once a payment is received. On a team level, it allows team members to bill at different rates and provides everyone with their own personalized time tracker.
Paydirt’s single user “hustler” membership is $16 per month, which is well worth the cost for freelancers who send a lot of invoices. Company plans range from $49 to $149 per month depending on the size of the team.
While many time tracking and invoicing apps are designed for the solopreneur, TSheets is all about managing a team. It allows you to track time and manage billing across multiple employees. It’s ideal for companies who employe multiple freelancers or work with remote teams.
Team members can track time using a computer or smartphone app, or even by texting or calling in to report time. The apps include a GPS clock that automatically calculates the time zone based on the employee’s location.
TSheets also integrates with Quickbooks, Square, and other accounting software for the long-awaited pairing of time tracking with payroll management. Now you can say with confidence that you know exactly where your money is going down to the minute.TSheets allows you to track time and manage billing across multiple employees. Click To Tweet
You’ll definitely want to consider this app if you manage hourly workers or have a need to schedule work shifts. Remote help desk employees or virtual assistants can easily see when they are scheduled to work and receive notification reminders when it’s time to clock in.
TSheets is free for a single user, and team plans start at $4 per person per month.
Finally, we would be remiss if we didn’t mention Hubstaff in this list. We think it’s pretty great but understand that it might not be for everyone.
Hubstaff time tracking combines the individual freelancer functionality of Toggl with the ability to manage multiple employees like TSheets. It also integrates with many popular productivity and project management apps like Asana, Producteev, and Wrike.
Another unique feature is Hubstaff’s ability to take screenshots as time is being tracked. Screenshots are taken at random so managers receive a clear picture of what’s happening on their teams. The screenshots also eliminate any question of what’s being worked on, removing the need for difficult conversations about billing when it comes time to send invoices.Hubstaff combines the individual freelancer functionality of Toggl with the ability to manage multiple employees like TSheets. Click To Tweet
Hubstaff also monitors internet and application activity while time is being tracked. Is your team goofing off on Facebook or browsing Spotify when they should be working on a project? You’ll know for sure by combining screenshots and browsing history.
While this might sound like Big Brother is watching you work, freelancers can use it to their advantage by eliminating distractions and getting down to business while time tracking. The more productive you are on the clock, the more time you’ll have to enjoy all of the things you like to do when you’re not working.
Hubstaff also offers 24/7 support so you never have to waste valuable time waiting for something to be fixed.
Basic Hubstaff plans start at $5 per month, and premium memberships start at $9 per month. Two free months are included with an annual membership.
Best Invoice Software for Mac Summary
|Software||Pricing||Free Trial||Free Plan|
|Hubstaff||$5–$9/month||14 days||Two free months are included with an annual membership.|
|Timely||$9 for 1–2 users||1 payroll cycle||Yes (1 user)|
|Harvest||$120 for 1–4 users||35 days||No (but schools and charities get a discount)|
|Paydirt||$10/employee/month||30 days||Yes (basic features only)|
|TSheets||$10/employee/month||30 days||Yes (basic features only)|
Making the Right Decision
The great thing about invoice time tracking software is that you are not tied to any one platform. Many of the services mentioned here offer free trials so feel free to experiment and determine which one will be best for your work style or your team dynamic.
If you fall in love with one app but find that it doesn’t have a feature you need, contact the developer. As you can see, competition for these services is fierce and developers want to keep loyal clients — so they may be willing to work with you on enhancements or help you come up with a creative solution to the problem you’re looking to solve.
In the end, whatever app you choose will be better than logging time and producing invoices manually. You’ll have one system you can go back to for all of your clients or one place you can see the great work being done by your team no matter where they are located.
What are your favorite time tracking and invoicing apps? Let us know in the comments section!