Workforce management software is crucial for keeping your distributed teams connected. The best mobile workforce management solutions can help with staffing problems, increase customer satisfaction, and improve communication across your team.

Finding the right mobile workforce management system (WFM) is crucial for giving your team access to critical information. This guide will help you discover software solutions your business can consider for managing, scheduling, and communicating better with mobile workers.

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What is mobile workforce management software? 

You can use mobile workforce management software to help your distributed teams with time tracking, communication, and shift scheduling.

A solid workforce management tool can handle human resources tasks like attendance metrics, timesheets, labor forecasting, performance management, absence management, and talent management. 

With workforce management, you can improve your team’s processes, ensure they use resources appropriately, and improve your customer experience. 

Workforce management systems give all team members access to the information they need, no matter where they are. 

This guide will identify the best mobile workforce management software for web, desktop, mobile, and tablet. 

Top 8 mobile workforce management solutions

Employee management tools are crucial for mobile businesses — but not every tool is a one-size-fits-all solution. Some apps offer a versatile suite of features that allow you to manage teams in any industry. Others work exclusively for agencies, construction, consulting, or other fields.

The best workforce management tool for your team addresses your unique business challenges at a manageable price. Let’s take a look at a few options.

1. Hubstaff

Hubstaff is a powerful mobile workforce management and time tracking tool.

Hubstaff is a user-friendly employee time tracking app for on-site and mobile employees. Users can choose between Hubstaff Desk, Hubstaff Field, or a combination of the two. 

Hubstaff Field can help you manage your field services team with GPS tracking. You can optimize schedules, create geofenced Job sites, and design and deploy your own custom invoices. 

With Hubstaff Desk, you can plan work schedules and use real-time activity and time tracking data to optimize your team’s workload. Help your team stay focused with proof of work features and automatic notifications for missed, late, or abandoned shifts.

Over 30 integrations with payroll, project management, and customer service tools make Hubstaff even more versatile. With a Hubstaff Tasks integration, you can build custom workflows to optimize your mobile team’s time.

Drag and drop tasks to different Sprints and use intuitive Timelines to help your team prioritize their workflows. With automated Stand-ups, you can spend less time in meetings and more time working on projects. 

Combining these tools into one powerful workforce management solution can take your team to the next level.

Top features

  • GPS tracking
  • Work orders
  • Budgeting and job costing 
  • Payroll and Invoicing
  • Reporting

Platforms supported

Hubstaff operates on Windows, Mac, Linux, Android, or iOS devices. You can also try the Google Chrome extension for your desktop browser.

Integrations

Hubstaff offers over 30 app integrations for time tracking, project management, accounting, and payments. Some essential tools Hubstaff integrates with include Asana, Slack, and PayPal.

Plus, you can access integrations with 100+ additional apps by connecting Hubstaff with Zapier. Check out the Hubstaff integration page for more information. 

Pricing

Desk pricing:

  • Desk Free plan: Free
  • Desk Starter plan: $7 per user/month
  • Desk Pro plan: $10 per user/month
  • Enterprise plan: Contact sales for custom pricing

Tasks pricing:

  • Free plan: Free
  • Premium plan: $5 per user/month

Hubstaff Field pricing:

  • Field Pro plan: $12 per user/month
  • Desk Field plan: $15 per user/month
  • Enterprise: Contact sales for custom pricing

Try a 14-day free trial to see if Hubstaff is right for you.

2. Papaya Global

Papaya Global is a mobile workforce management tool for global workforces.

Papaya Global is a SaaS app that can help you hire, manage, and pay your global team. With international payments, recruiting, and business intelligence, Papaya offers a wide array of features for HR departments. 

With Papaya Global’s automated payroll system, hiring and paying your international team is simple. Analysis and reporting features can help you identify unwanted payroll expenses and adjust accordingly. 

With a network of payroll and legal experts at your disposal, Papaya Global can help you meet compliance standards in 160+ countries. You can also access critical insights like talent attraction, turnover, and pay equality. 

Top features

  • Onboarding
  • HRIS
  • Personal portal (employee self-service)
  • Run payroll
  • AI Compliance
  • User permissions
  • Cross-border payments
  • Fraud and automation

Platforms supported

Papaya Global offers a desktop app for Mac and PC.

Integrations

Papaya Global offers real-time integrations to sync data between your HRIS, attendance, and PTO tools. Papaya Global integrates with Bamboo HR, Workday, SAP SuccessFactors, and other tools for real-time insights. 

Check out their integrations page for a complete list of integrations.

Pricing

  • Payroll plan: $20 per employee/month
  • Employer of Record plan: $650 per employee/month
  • Contractor Management & IC Compliance plan: $25 per employee/pay cycle

3. Skedulo

Skedulo is a mobile scheduling tool for the modern workforce.

Skedulo is a mobile workforce management tool known for its scheduling capabilities. This employee scheduling software can manage and schedule your on-site, remote, and field teams. 

Skedulo’s mobile apps are user-friendly and designed with mobile teams in mind. With Skedulo, you can schedule, dispatch, and support teams right from your desktop. Your field team can also download the app to stay in touch from their mobile devices.

Managers can gain deeper insights into team productivity with workforce analytics. With scheduling and productivity improvements, Skedulo can help you reduce costs without having to join your mobile workforce in the field.

Top features

  • Shift scheduling 
  • Dispatching
  • Skedulo MasterMind automation
  • Employee mobile app
  • Dynamic messaging
  • Virtual Meetings
  • Analytics

Platforms supported

Skedulo offers iOS and Android applications for mobile users. You can also manage your team from the comfort of your office with desktop applications for PC, Mac, and Windows. 

Integrations

Skedulo offers integrations with tools like Salesforce and Zendesk to reduce admin work and improve productivity. 


Pricing

Contact the Skedulo sales team for details on their pricing options. Their low, per-user monthly rates are available upon request. Or, book a Skedulo demo to try their software out before buying. 

4. IFS

IFS is a mobile workforce management tool for energy and water utilities.

IFS is a leading field service management software specializing in energy and water utilities. While one of the more niche workforce management solutions on this list, IFS makes for an excellent workforce management option.

IFS works with teams in the aerospace, defense, air operators, energy utilities, construction, engineering, manufacturing, and telecommunications industries. You can use it to connect your back office, dispatch center, and field team. 

By eliminating admin work, IFS helps you optimize costs and solve problems more efficiently. You can inspect assets, master cost optimization, and improve safety conditions for your team.  

Top features

  • Asset lifecycle management
  • Customer relationship management (CRM)
  • Field service management
  • Human capital management
  • IT operations management
  • IT Service management
  • Maintenance repair and overhaul
  • Mobile workforce management
  • Supply chain
  • Workforce scheduling and planning

Platforms supported

IFS offers applications for Windows, Mac, iOS, or Android devices. 

Integrations

IFS supports integrations with platforms like Microsoft 365, Field Service Plus, and Corpay to take your mobile workforce management to the next level.

Pricing

Contact the IFS sales team for information on their pricing options. 

IFS does not offer a free version or trial at this time.

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5. ClickTime

ClickTime is a mobile time tracking platform built for project accounting.

ClickTime is a web-based employee management and time tracking tool that is simple to use. Business owners and HR managers can use it to manage time off, workforce engagement, expenses, and much more. 

ClickTime offers HR functions and time tracking features like other tools on this list. But with over 70 options to choose from, ClickTime boasts one of the more impressive reporting functionalities of any tool on our list.

Managers can use time tracking data, time-off reports, and resource management to ensure that schedules and tasks are assigned efficiently.

Top features

  • Time Tracking
  • Expense Tracking
  • Time Off Management
  • Resource Management
  • Project Management
  • Reporting & Business Intelligence

Platforms supported

ClickTime is a web-based platform with apps for Android and iOS devices.

Integrations

ClickTime enables you to integrate your data with your existing tech stack. Learn more about their app integrations on their website.

Pricing

  • Starter plan: $10 per user/month
  • Team plan: $13 per user/month
  • Premium plan: $24 per user/month
  • Enterprise plan: Contact the ClickTime sales team for enterprise pricing. 
  • Free 14-day trial available

6. Rippling

Rippling is a mobile workforce tool that can simplify your HR and IT.

Rippling is a workforce management tool that simplifies payroll, benefits, IT, and HR workloads. You can use it to automate manual work by combining your employee systems and data.

Managing a mobile workforce is simple when you can manage your HR, IT, and finance departments in one place — no need for separate applications to address each department’s needs. You can improve onboarding, hiring, and scheduling with all-in-one workforce management from Rippling.

Top features

  • Workflow Automation
  • Policy Management
  • Workforce Analytics
  • Access Management

Platforms supported

Rippling offers a desktop app for Mac and PC devices. Take Rippling on the go with mobile applications for iOS and Android. 

Integrations

Rippling offers integrations with tools like Slack, Office 365, and Zoom to make workforce management efficient. You can learn about more integrations on their site. 

Pricing

Rippling starts at $8 per user/month. Contact their sales team for a custom quote.

7. ClickUp

ClickUp is an all-in-one workforce management tool.

ClickUp is a workload visualization tool that can help you improve planning and scheduling by balancing your team’s workload. Features like time estimate forecasting and workload views make scheduling simple. 

Another core ClickUp feature is task tracking. You can access granular data on employee performance and set time estimates for each task. Then add Sprint Points, custom field data, and automation. 

Top features

  • Task management
  • Goal setting
  • Visual collaboration
  • Dashboards and reporting.
  • Team chat
  • Templates
  • Views and hierarchy
  • Automation

Platforms supported

ClickUp has a desktop application on Mac, Windows, and Linux operating systems. Or, try out the mobile app for iOS or Android. 

Integrations

ClickUp offers native integrations with over 45 applications, including Dropbox, Google Calendar, Microsoft Outlook, and Slack. 

Pricing

  • Free Forever plan: Free
  • Unlimited plan: $5 per user/month
  • Business plan: $12 per user/month
  • Business plus plan: $19 per user/month
  • Enterprise plan: Contact the ClickUp sales team for enterprise pricing.

Try the Free Forever plan to see if ClickUp works for your team. Or, contact ClickUp customer service to get access to a free trial of one of their paid plans.

8. SumTotal

SumTotal can simplify the way you manage your workforce.

SumTotal is a workforce management tool that enables you to schedule your team based on availability, role, and skill set.

This advanced scheduling tool takes more than just availability into account. SumTotal’s revolutionary approach to scheduling lets you build teams based on their skill set and job responsibilities. 

Managers can make drag-and-drop scheduling changes, ensure that certifications and training are valid, and track work availability. SumTotal integrates with time tracking and attendance management tools too. 

SumTotal Workforce Management offers an advanced system for training and skill development. Employees will receive prompts when they need to update or advance their skills. You’ll be notified about their progress when they start, finish, or partially complete training. 

No matter what industry you’re in, SumTotal can help you reinvent your training program. You’ll gain access to LMS training solutions in the health care, finance, and manufacturing space.

Top features

  • Talent Development
  • Recruiting
  • Onboarding
  • Learning management
  • Performance
  • Analytics and data accessibility
  • Workforce management
  • Absence Management
  • Payroll

Platforms supported

SumTotal works on PC, Mac, and Windows. You can also try out the mobile app on your iOS or Android device.

Integrations

SumTotal integrates with platforms like Adobe Connect, HelloSign, LinkedIn, and Zoom Video Webinars. 

Pricing

SumTotal offers customized pricing available for companies upon request. Contact the sales team for information on their pricing options. 

Final words

Say goodbye to stressing about paid time off or wasting time and resources with poor planning. With these workforce planning and management tools, you can streamline your internal processes and improve productivity across your team. 

With these tools, you’ll spend less time on workforce scheduling, employee engagement, and resource management.

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