In the modern workplace, achieving high performance means much more than increasing your team’s output.
Empowering your team to achieve high results means creating the best conditions for productivity to meet quality standards and client expectations.
Team management software is the key to ensuring that your employees have all the information they need to perform their work.
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Benefits of team management software
According to a study by the Project Management Institute, only 28% of surveyed companies use project performance techniques, even though project management initiatives bring 28% higher revenue due to reliable output.
The positive outcomes of using management software reach almost all members of your team.
Whether you’re all together in the same shared space or are dispersed across the globe, your team needs a solid management foundation in order to reach top performance.
What features to look for
It’s not difficult to work better and smarter with the right software.
The most important features to look for in a team management software that contribute to increased productivity and quality of work include:
- Task management
- Scheduling and planning
- Human resource features
In the list here, you can find the top business management software, which you can try out in your team right away.
For each tool, we’ve noted the features that it provides so that you can mix and match the most appropriate ones for your team’s needs.
Hubstaff is a top choice for managing teams because it combines powerful task management, hours tracking, scheduling, and reporting capabilities.
It is useful for both office-based and remote teams, as it provides an easy way to log hours, view work progress, and dig into reports.
Hubstaff also offers easy handling of payroll and invoicing, along with GPS tracking for field service and mobile teams.
Some of the professionals who find Hubstaff most applicable to their field include consultants, agencies, ecommerce business owners, software developers, cleaning and landscaping specialists, accountants, attorneys, nonprofits, and architects, among others.
Task management: Get an overview of the hours that each employee has spent on a task or project. The tool also provides you with project budgeting capabilities, so you can set budget limits and track progress as you go.
Planning: Easy shift scheduling and time off requests provide you with solid tools to plan your team’s activities.
Communication: Hubstaff integrates with top workplace applications like Asana, Basecamp, and Podio, so your work communication flows together. Also, you might be interested in reading our guide on best team communication strategies and how to implement them within your organization.
HR: Track vacation and time off, pay team members, easy onboarding.
Reporting: Includes in-depth analysis and reports on budgeting, invoicing, logged hours, and more.
Pricing: The basic plan starts at $5/month. There is also a limited free plan.
2. Hubstaff Tasks
Hubstaff Tasks helps you focus on the most important work.
It’s an Agile project management platform that relies on Kanban boards and visual workflows to keep projects on track.
With one quick glance, you can see where each project is in your workflow. Everyone on your team knows what to work on based on what’s in their sprint.
You can move projects ahead with the click of a button, automatically assigning them to the next team member and alerting them that it’s on their plate.
Unlike other team management tools, Hubstaff Tasks has the time-saving features you need, without the extra clutter that can makes managing projects a hassle.
Task management: Assign tasks, created automated workflows, add comments and checklists, due dates, and more. A comprehensive way to manage tasks and projects.
Planning: Focused sprints allow you to plan the weeks to come as a team and make sure priorities are being met.
Communication: Hubstaff Tasks is built for collaboration. Each task allows for comments, checklists, descriptions, and more so everything related to the project stays together.
HR: Integrates with Hubstaff for time tracking and team management.
Reporting: No dedicated reporting features, although it’s easy to search for completed tasks and reference files as needed.
Pricing: Free for up to five users. Starts at $4/user per month after that.
Slack is one of the first names that comes to mind when you mention team collaboration software.
It has grown from a communication tool into a full-blown collaboration hub. At the basis of Slack is an exchange of information within the team through messaging in private and group channels.
All other features of the platform revolve around the chats: uploading and sharing files as well as video and voice calls.
The philosophy of Slack is to enable transparency and open conversations within a team, so that work moves faster.
It also turns into a company’s communication archive, allowing you to search conversations and extract knowledge. Oh, and let’s not forget Slack is a lot of fun to use.
Task management: Slack integrates with task management tools such as Trello and Asana.
Planning: Scheduling can be done via integrations.
Communication: Slack started out as a communication platform, so it is a prime choice for fueling better collaboration.
HR: Team culture can be fostered with Slack channels.
Reporting: Slack integrates with analytics and reporting tools, and gives you some information about your team’s usage.
Pricing: The Standard plan starts at $6.67/month per user. There is a free plan for small teams that want to test the platform.
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Timesheets, time off tracking, payroll, and more
Scoro provides a platform to connect sales, projects, and reports, bringing your team exchanges into one.
On top of the scheduling and task management capabilities, Scoro also offers financial management tools. You can compare budget scenarios, issue automatic late invoice notices, and create sales, prepayment, and credit invoices.
It also boasts CRM and quoting features. You can organize your client contacts, get an overview of your sales funnel, and shape up quotes in PDFs.
Task management: Project handling becomes a breeze with planned tasks, meetings, invoicing, and budgeting.
Planning: Scoro allows for task assigning, priority management and tracking of actual and billable time.
Communication: All tasks come with comment sections where you can exchange information with team members.
HR: More external features, so fewer HR-related aspects than other tools.
Reporting: You can track KPIs, billable hours, budgets, and obtain detailed financial reports.
Pricing: The Essential plan starts at $26/month per user.
Asana has evolved to be a lot more than a task management app.
Asana can be used as a Kanban collaboration system, or in the regular task list form.
Once you create your organization, you can set up multiple projects within it.
For each project, you can add different team members and assign tasks and subtasks. Asana organizes the data into timelines and roadmaps, so you can keep an eye on project progress.
It is tailored to the workflows of specialists in marketing, design, engineering, IT, HR, and product, among others, and it has special templates for these fields.
Task management: Includes labels, subtasks, and comments on each task. You can track project progress, as well.
Planning: A top choice for scheduling with list and calendar views of tasks and projects.
Communication: Asana now offers a conversation section, so your team can exchange information straight in the tool.
HR: Primarily for task management, not team/HR functions. You can integrate with Hubstaff for more team management features.
Reporting: The platform has powerful reporting features for managers.Pricing: The Premium plan starts at $9.99/month per user.
In the realm of project planning tools, Trello comes up quite a bit.
The platform embraces the Kanban methodology, offering a lean way to handle project management.
You get a visual overview of projects and tasks in the Trello boards, which are dedicated to separate projects or teams.
Typically, you can arrange the task cards in columns: backlog, to-do, in progress and completed. Or, you can also set your own categories. Within each task card, you can set labels, deadlines, subtasks, and lists.
Task management: Trello optimizes project management with its Kanban capabilities.
Planning: You can easily assign tasks and subtasks to team members.
Communication: Within each task card, there are comments where people can exchange information and move work forward.
HR: Primarily for managing projects and tasks, not as many HR-related features. However, it does integrate with Hubstaff.
Reporting: You cannot do direct reporting via Trello, but you can search and get an overview of projects and tasks.
Pricing: There is a free plan with limited features. The Business Class plan starts at $9.99/month per user.
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Manage teams and projects with ease
The premise of Podio is that it will help you create more structured and smarter workflows by bringing together content, context and conversations.
Besides being a task management software, it also provides a collaboration platform for your employees.
To each assignment within the platform, you can set a deadline, status, and project manager, and attach relevant documents. Team members can communicate in the integrated comments section.
Podio is suitable for client-based businesses, as well as for project-based work. Some of the industries that find it useful include real estate, accounting, agencies, marketing, and construction.
Task management: Podio provides structured task management with communication that integrates into your workflow.
Planning: You can easily assign tasks and deadlines to team members.
Communication: Communication is embedded in the platform straight within tasks.
HR: Integrate with Hubstaff or similar HR software for more team management features.
Reporting: Podio enables you to get status updates at a glance.
Pricing: The free plan is for teams of up to five employees. The basic plan starts at $9/month.
Basecamp is an established project management tool used by a variety of businesses. It’s been around since 2004.
At the heart of the platform are tasks that you can organize in projects. You can assign tasks to team members, add notes and files, and comment straight in the tasks.
In case your work is client-based, you can provide customers with customizable access to projects. Notifications can be sent via email and you can set the time periods for receiving them.
Task management: Besides setting tasks, you can review schedules for each project, which also includes meetings and date ranges for completion.
Planning: Task assigning is straightforward with assignees and due dates.
Communication: Comments are embedded within tasks, so communication is relevant to the work at hand. There are also message boards about specific topics.
HR: Scheduling, assigning, and other workload-planning features.
Reporting: Basecamp offers the feature of check-in questions that provide information on project status. It also provides Hill Charts for tracking project progress and history snapshots, as well as reporting features.
Pricing: $99/month for all-inclusive access.
Teamwork has separate solutions for marketing, product, support, professional services, and enterprise teams.
Teamwork also has different tools within its suite: Projects, Desk, Chat, Spaces, and CRM.
The Projects tool is dedicated to task management and scheduling. With the Desk tool, you can handle helpdesk services if your business requires such activities. Chat is the communication tool where your team can stay in touch. You can also handle your internal database with the Spaces tool.
Teamwork boasts a CRM tool, which comes handy for client-focused teams. You can mix and match the tools that best suit the needs of your business.
Task management: With the Projects tool, you can handle project and task management.
Planning: You can handle scheduling in the Projects tool.
Communication: The Chat tool serves your team’s communication needs.
HR: The Spaces tool is Teamwork’s document management solution so you can easily add HR files as needed.
Reporting: You can extract data from the Projects and CRM tools with ease.
Pricing: For the Projects tool, there is a free plan for up to five people. The Pro plan starts at $9/month per user. The Starter Desk plan costs $7/month per agent. The pricing for Spaces depends on your business type. The CRM plan starts at $8/month per user.
Boost your business performance with team management software
With the help of the right business management tools, you can empower your team members to achieve their best, both in terms of productivity and quality of the output.
It’s important to provide employees with useful software that enables communication, provides powerful project management and planning capabilities, incorporates team management features, and at the same time, gives you as the manager robust analytics and reporting tools.
In this guide, you can pick and choose the team management software that matches your work processes and needs, so that you’re on the path to peak performance.