2020 is finally behind us. If you’ve just transitioned your team to working remotely (or have been remote for a while now), it’s time to find a great time tracking app.

Field teams are looking for time tracking upgrades in 2021, too. Old-school time card systems are too clunky for modern field teams. Growing companies are switching to modern time clock apps that can adapt to the way they work.

Every team needs a smart way to manage everyone’s time and to track project progress.

Best time tracking apps:

  • Give you visibility into what your team does during work hours
  • Help you understand how work hours are used
  • Improve accountability
  • Automate repetitive tasks like filing timesheets and processing payroll
  • Show you how to use your resources more efficiently

In this article, you’ll get the details on the 16 best time tracking apps in 2021. Use this list to find the time tracker with the right features, interface, and price for your team.

Want to compare the apps side-by-side? Check out best time tracking apps for 2021 in this comparison chart.

Click on the app below to get more information on each one.

App name Tagline Base pricing Free trial Free plan
Hubstaff The all-in-one work time tracker for managing field or remote teams. $7/user/month Yes, 14 days Yes
TrackingTime Bring your productivity to the next level. $7/user/month Yes, 14 days Yes
Timely Making teams tick. $10/user/month Yes, 14 days No
TimeTrack Time tracking software for small and medium-sized companies. $4/user/month Yes, 14 days Yes
DeskTime Automatic time tracking software for teams and freelancers. $5.94/user/month Yes, 14 days Yes
Timeular Unlock your time. $89 (including a physical tracker) No No
QuickBooks Time Easy time tracking with over 20,000 five-star reviews. $8/user/month + $20 base fee per month Yes, 14 days No
Workpuls Own your company’s biggest asset — time. $6/user/month Yes, 7 days No
Replicon Comprehensive suite to manage time, projects, and people. $60/month for up to five users + $10/additional user Yes, 14 days No
Everhour All-in-one time management solution for your team. $10/user/month Yes, 14 days No
HoursTracker Time tracking anytime, anywhere. $5.99 No Yes
actiTIME Time tracking software for boosting your business with intelligent data. $7/user/month Yes, 30 days Yes
Timewerks The best mobile time tracking app just got even better. $13.30 No Yes
Qlaqs Timesheet Pr Time tracking easier than ever. $3.99 No No
ATracker Manage your time, beautifully. $4.99 (iOS) and $2.99 (Android) No Yes
Open Time Clock Track employee time from anywhere. $25/month No Yes

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What to look for in a time tracker app

Like all the tools you choose for your business, your time tracker should suit the way you and your team work.

It’s wise to do a little homework before making a decision. Use this checklist to narrow down your choices and find an option that fits all your unique needs.

  • Is easy to use – You can have access to all the coolest features, but if you can’t figure out how to use them, they’re not very helpful. Look for an app that has a reasonable learning curve for your team. For example, Agile teams will find it easy to use an app that allows you to track time logs by project. If your team isn’t used to working on a per-project basis, they’ll be more comfortable with a simple start and stop button. It should be easy for you to manage, too. Make sure you can figure out all the administrative features and controls.
  • Has great customer support – No matter how easy a tool is to use, there will be times when your team needs help. That’s why you should look for a solution that offers extensive customer support. It’s nice if you can access support through multiple channels. Your team should have access to a library of support articles that can help them solve their own simple problems, too.
  • Has all the features you need – The best software for your team has all the features you need without being cluttered up by stuff you don’t want. Do you only want a solution that will track your team’s time, or do you also need advanced features like GPS tracking and payroll management or even productivity monitoring features? Write down a list of all the basic features you want in a time-keeping app and use it when comparing different solutions.
  • Integrates with solutions you already use – Your team likely uses a lot of different tools already. How does your time tracking solution fit with your favorite tools? You should be able to use it via multiple platforms like a browser extension, desktop app, or smartphone application. You should be able to sync across multiple devices, create project backups and restore project data. The best time card apps integrate with time-saving tools such as payment processing, project management software, and more. However, what you most need is a time tracking app that works well on its own (i.e., without depending on other apps or services).

Once you narrow it down to what looks like the best app for you, use the free trial period to test out your choice and make sure it’s a perfect fit.

With this list in mind, check out our roundup of the best time trackers.

Best time tracking apps of 2021

1. Hubstaff

Hubstaff

Hubstaff is a powerful time tracking app for all kinds of organizations, including larger teams.

Hubstaff for remote teams

This app is well suited for remote work because it creates visibility to see what your entire team is working on at any given moment. Depending on your needs, it can be used only as a simple app to keep track of your team’s work hours and projects, but it can transform into a more robust, advanced solution with powerful productivity monitoring capabilities.

Your employees can track time using the desktop app, or from their mobile device or web browser. There’s also a handy Chrome extension. Forget to start the timer? Team members can add and edit time entries manually with notes to give you context.

Approve timesheets with one click. Use Hubstaff’s integrations with PayPal, Payoneer, TransferWise, and Bitwage to automatically pay your team once their timesheets are approved.

Hubstaff payroll

It’s easy to automatically create invoices based on your team’s time entries. You can manage expenses, send invoices, and collect payments from clients, all within Hubstaff.

Hubstaff’s productivity features include an overview of which apps team members use and what websites they visit during work hours. Hubstaff can calculate activity levels based on keyboard and mouse usage, providing you with better insight into your team’s productivity.

Hubstaff dashboard

Generate detailed visual reports that give you valuable insights. With this data, you can see things like which tools your team uses the most and what time of day is the best to hold a productive meeting. Apply insights from over 18 different reports to current and future projects.

You can even schedule reports. This feature is useful to help you stay informed about your team’s activity. It’s also a smart way to keep clients and stakeholders in the loop.

Use Hubstaff to set budgets for tasks and projects. If a project is at risk of going over budget because it’s taking longer than expected, the software will automatically give you a warning.

There are lots of available integrations such as Hubstaff Tasks, Asana, Jira, GitHub, Slack, and QuickBooks. Don’t see a certain software option on the list? You can connect Hubstaff with almost any app you use (including Google Calendar) using Zapier.

Hubstaff desktop timer

Hubstaff for field teams

The geofencing and GPS features are especially useful for field teams. You can automatically clock your employees in and out based on location. Use this app to manage your team across multiple locations from a single dashboard.

You can use Hubstaff Field to plan and create shift schedules, track attendance, and get notifications for missed or late shifts.

Field teams can limit time tracking to job sites so that employees can only clock in if they are where they’re supposed to be. If your team travels during the workday, you can analyze the routes employees take and the time they spend going to and from job sites.

That easy time tracking functionality ties directly into payroll. Hubstaff integrates with many accounting platforms as well, such as Freshbooks and QuickBooks.

Who is it for

  • Remote teams looking for a way to track time and improve productivity
  • Field teams that want to track time, simplify payroll, and eliminate buddy punching
  • Freelancers looking for a solution to help them bill their clients more accurately

What users have to say about it

I like the interface within Hubstaff, and I like the screen capture and time tracking features that I use for my remote team. I also like how I can easily view the screen captures, time tracked for the previous week, and I can simply approve it as well. I feel like using this tool makes my team feel like they are working with a real professional who takes his business seriously. (G2)

Hubstaff users praise its intuitive interface and features such as optional screenshots, easy timesheet approval, and idle detection. They also find it highly useful that Hubstaff integrates with so many different apps, allowing them to incorporate it into their existing tech stack more easily.

What makes this tool different

These features help Hubstaff stand out from similar solutions:

  • Ease of use – Even if your team has never used a time tracking tool before, they’ll have no trouble getting started with Hubstaff. It’s simple enough for even your non-techiest team members to use.
  • Employee scheduling – Hubstaff supports shift planning and employee scheduling, and provides accurate attendance reports.
  • Payroll management – Generate accurate timesheets and then pay team members automatically through integrations with Wise, Payoneer, and Bitwage.
  • Flexibility – This is a great time tracker for a lot of different kinds of teams because it’s simple, powerful, and flexible. You can do what you need to without unnecessary features getting in your way.

Pricing

Hubstaff offers a free plan for a single user. It includes time tracking, activity levels, and limited screenshot and payment features. If you need more users and features, you can opt for one of the paid plans:

  • Basic ($7/user/month)
  • Premium ($10/user/month)
  • Enterprise ($20/user/month)

There’s also a free 14-day trial you can use to check out the software and see if it’s the right fit for your needs.


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2. TrackingTime

TrackingTime

TrackingTime allows project managers to monitor their team’s workload. It gives you an overview of the worked hours and all the tasks that are currently in progress and lets you assign tasks and communicate with team members through the app.

Set due dates for projects and tasks to help employee time tracking efficiency.

The productivity app has extensions for both Chrome and Firefox. Your web-based tracker syncs with the mobile apps for Android and iPhone so that you can keep track of time, even on the go. There’s also the option of adding time entries manually for a single employee or your entire team.

TrackingTime can track breaks, overtime, and time-off, as well. Use it to perform timesheet audits and approve timesheets with ease.

Other notable features include detailed reports and the ability to export time tracking data in PDF or CSV format.

This simple time tracker app is suitable for remote teams, freelancers, graphic designers, and marketing teams. They place a heavy emphasis on project management, so this app is well suited for teams with established workflows.

Who is it for

  • Remote teams
  • Graphic designers
  • Architects
  • Freelancers

What users have to say about it

TrackingTime makes it easy to add new tasks and time them. You can also add or subtract easily. On that note, the reminders the app sends have come in handy more than a few times, alerting me that I was still tracking a task I had since stopped working on (oops).

Finally, I like that it syncs across different devices so I can pick up a task I started on my desktop over on my laptop. (G2)

Reviewers say TrackingTime makes it easy to adjust time entries and praise the reminders it sends to make sure they don’t forget to start or stop tracking time. They also like that the app allows them to export reports in spreadsheet format.

The reports leave a lot to be desired. Invoice creating would be nice. It can be a bit intrusive as well since there is no ‘compact’ mode. Also, the lack of offline functionality has been frustrating at times. (G2)

Negative reviews center on the lack of advanced reporting and no option for creating invoices. Reviewers also mention TrackingTime having no offline functionality as another drawback of the app.

What makes this tool different

A unique feature of the app is the Pace Board, which shows a monthly overview of scheduled hours and how many hours are actually tracked for each team member.

Use this feature to compare performance across your team and identify missing hours or unaccounted time.

TrackingTime also includes project management tools such as task dependencies, project budgets, and due dates, and task prioritization.

Pricing

TrackingTime has a free plan that’s limited to three users and three projects. The paid, Pro plan costs $7/user/month.

3. Timely

Timely

Timely tracks time and creates timesheets automatically. It records both the time worked and the apps your team uses during work hours.

Employees don’t need to start or stop a timer to keep track of their work. Instead, the app tracks activity in the background and uses AI to create detailed timesheets. Your employees review the tracked information and approve or edit as needed.

The app puts great emphasis on privacy. When using Timely, the app tracks everything on a personal timeline. Your employees can control which information they make public and what computer activity remains private when they submit their timesheets.

The project timeline feature lets you visualize your team’s work and stay on top of projects. You can also track spending to make sure you stay within your budget.

Timely can create custom, branded reports that you can share with stakeholders using a private URL. This feature is awesome for companies that do client work.

Since Timely tracks time based on computer activity, this program is best suited for companies that work primarily from their desks. It’s great for freelancers, contractors, and remote companies that stay connected through their computers.

Field teams and companies that are less dependent on desk work might be better off using a different tool.

Who is it for

  • Remote teams
  • Consultants
  • Freelancers
  • Agencies

What users have to say about it

The time commitment to use Timely is low, and the UX of their product makes it very quick to learn. It provides enough task-level detail to satisfy the most data-driven of people but won’t overwhelm those who want to consume the information at a higher level. (G2)

Timely’s users like that they don’t need to start or stop a timer manually when using it. They also enjoy the app’s task planning features and automated monthly reports.

When I sign up my staff to the software, it can be a little overwhelming to get your head around things, and some of my team have had minor teething issues with the memory app tracking. Once they get going, it’s full steam ahead. (Capterra)

Some reviews note that the app has a slight learning curve and that it can freeze randomly, forcing users to reload the page. There also seem to be some issues with certain integrations not working as intended.

What makes this tool different

Unlike most of the tools on this list, Timely tracks your time automatically — there’s no need to start or stop a timer. It can also generate timesheets automatically based on time entries.

The app uses AI technology to understand your work habits. It automatically organizes your time by task. In theory, the app should improve over time as it learns more about your habits.

Of course, you can always manually correct any mistakes it makes. Those corrections should help the app do better next time.

Pricing

Timely offers a 14-day trial you can use to test out the software. Paid plans include:

  • Starter ($10/user/month)
  • Premium ($18/user/month)
  • Unlimited ($26/user/month)

4. TimeTrack

TimeTrack

TimeTrack is a great tool for tracking your team’s time and attendance. You can use the app to track breaks manually and automatically. It can also track time when employees are offline and then sync the data once they’re back online.

This app is particularly good at managing paid and unpaid leave. You can set time-off budgets, approve PTO requests and create a calendar of company holidays.

It also has project and task planning features. Set project budget and duration in TimeTrack to compare budgeted and actually spent resources.

TimeTrack offers a separate app called the TimeTrack Terminal, which you can install on a tablet. Mount the tablet on a wall to allow employees to clock in on-site.

If you’re in construction or any service-based business, this is a good app to consider. The TimeTrack Terminal is particularly useful for industries like construction and manufacturing since your team must be physically present to clock in and out.

Who is it for

  • Agencies
  • Freelancers
  • Architects
  • Engineers
  • Construction teams

What users have to say about it

I recently bought this app and upgraded to the Cloud subscription. So far, it appears that it will do exactly what I need it to do (and more, of course).

It does take a bit of getting used to how it works, and when I ran into a problem with how to enter times manually, I emailed the developer, and Ivan responded within hours, pointing me in the right direction in one sentence. (Apple App Store)

TimeTrack’s users praise the app’s responsive customer support and the ability to export timesheets in PDF format.

When I finally got access and started to enter my expenses for my clients, I was stunned at the clunkiness of the web app, the redundancy in the process of entering the expenses, the lack of common sense in the drop-downs and time entries for the receipts.

All in all, it took almost 3 hours to figure out how to make the entries go smooth, add receipts and create invoices for two clients. (Apple App Store)

Negative reviews mention that the app can seem overwhelming at first due to the number of features. Some reviewers note that they’ve experienced the app crashing randomly from time to time.

What makes this tool different

While similar to a lot of time tracking apps on this list, TimeTrack has a few features that stand out:

  • Attendance tracking – See when employees start and end their shifts. Automate attendance tracking using the TimeTrack Terminal App.
  • Leave management – Track vacation and sick leave using the attendance tracking module and display them on timesheets.
  • Expense tracking – Record your expenses on the go and add photos of receipts. Create invoices that include billable hours and expenses.

Pricing

TimeTrack offers three plans:

  • Standard ($4/user/month)
  • Premium ($8/user/month)
  • Gold ($10/user/month)

5. DeskTime

DeskTime

DeskTime claims that it can boost your team’s productivity by up to 30%. The way it does this is through automated time, attendance, and absence tracking.

The software supports URL and app tracking, giving you insight into which apps team members are using during work hours and which websites they’re visiting. You can categorize apps and URLs into productive, unproductive, and neutral.

DeskTime has built-in idle time tracking. If it doesn’t detect keyboard or mouse usage for three minutes, it will go into idle mode and stop tracking time.

You can use DeskTime to track time even when you’re offline. The offline mode supports tracking time using both the app’s timer and logging time manually.

There’s also an employee scheduling feature you can use to plan and create team shifts. You can set shifts to be recurring or save them as templates. Once set up, DeskTime will provide you with detailed information on productivity and arrival and leaving times for each shift.

The software also has an absence calendar where employees can log vacation days, sick days, business trips, and unpaid leave. Managers can then review submissions and approve or deny them.

Who is it for

  • Remote teams
  • Agencies
  • Freelancers

What users have to say about it

This software is an essential part of our performance evaluation mechanism, allowing users to track their time and classify it based on the tasks they are working on. (Capterra)

DeskTime reviews show that both managers and employees enjoy the app’s screenshot feature. Reviewers also note that DeskTime has an intuitive user interface and is easy to use.

It would be great to have some detailed reports on projects. For example, see a list of projects where you can select a project and see more details about it. I know there is something similar, but works only on maximum monthly. (Capterra)

Some reviews state that the app lacks detailed reporting, and managing time off can be a bit confusing.

What makes this tool different

One unique feature we haven’t seen in a lot of time tracking apps is DeskTime’s document title tracking. As its name implies, it tracks titles of documents and files employees are working on to help you get a better understanding of how long it takes to complete specific tasks.

DeskTime also has a Pomodoro timer feature. If your team uses the Pomodoro technique and works in short, focused bursts, this feature will fit perfectly.

Pricing

DeskTime has a free plan that’s limited to a single user. The pricing for DeskTime’s paid plans depends on the number of users you plan on registering. This is the pricing for plans that support up to 30 users:

  • Pro ($5.97/user/month)
  • Premium ($7.77/user/month)
  • Enterprise ($11.93/user/month)

6. Timeular

Timeular

Timeular allows you to use their web app or physical time tracker to track time.

The physical time tracker is a die with eight sides. You can connect each side to a different task and then switch between tasks by flipping the device. The device serves as a visual reminder, helping you remember to track your time. It works even without an internet connection.

You can organize your time entries by adding tags, notes, and mentions.

Timeular can also generate quotes and invoices to send to your clients.

If you’re a freelancer or independent contractor and you have trouble remembering to track your time closely, the Timeular physical tracker can be a great solution. Since it sits on your desk while you work, you’re more likely to remember to track the time you spend on each client or job.

The time recording app is most useful for teams that work on an hourly basis. Development teams, agencies, and small businesses that pay employees by the hour should consider the web-based tracking product.

Who is it for

  • Remote teams
  • Freelancers

What users have to say about it

What I like best is how easy it is to use. I’ve tried other software timers before, time trackers on my phone, but I stop using them in a matter of days, usually in hours.

It requires too much attention to keep in mind that I have a tracker running, switch to the application or open my phone and change it.

With the Timeular, I just have to get close and change the faces, and since the program is on my desk in front of my monitor, I don’t forget to do it. (G2)

Positive reviews show that Timeular’s customers like using the app’s physical device to track different activities and mention how it simplifies time tracking. Reviewers also enjoy having the ability to edit and comment on time entries.

Sometimes it is possible to trigger Bluetooth connectivity at the wrong times. I have accidentally triggered the app before and had to clean up my time keeping app that goes with the dice.

It would be nice to have even more stickers and symbol variety to place on the physical device to better visualize what activity is currently programmed on the dice.

The web page is confusing. There are two different accounts you have to monitor. The account you create for the use of the application and the account you create to pay for the product. This seems… unnecessary. (G2)

Negative reviews mention Bluetooth connectivity issues with Timeular’s physical tracking device. Reviewers also don’t like the app’s confusing account structure and the lack of detailed reporting.

What makes this tool different

The physical time tracking device that Timeular offers is quite unique among time tracking tools. While some regard it as nothing more than a novelty device, we’ve seen quite a few reviews from users who enjoy using it because it helps them remember to track their time.

Pricing

Timeular has a limited free plan. The Pro version costs $9/month. There are also plans that include Timeular’s physical tracking device in the price:

  • Basic plan + physical tracker device ($89)
  • Pro plan + physical tracker device ($129 for 12 months)

7. QuickBooks Time

QuickBooks Time

QuickBooks Time allows employees to clock in and out with a single click. They can also attach photos to timesheets, which is a useful feature for field workers.

In addition to working hours, the app can track paid time off, holidays, and sick days.

You can use it to create employee schedules and shifts and share them with your entire team. There’s also the option to set multiple schedules and notify team members of new schedules and upcoming jobs with email, text, and push notifications.

You can also monitor attendance using the Time Kiosk product, which is a specialized tablet loaded with QuickBooks Time software. It supports facial recognition and allows employees to use a PIN to clock in when arriving at a job site.

Other useful features include GPS tracking and geofencing. You can use these to see which employee is closest to the next job site or remind employees to clock in and out when entering and leaving job sites.

QuickBooks Time is best for teams that need an easy transition from physical timesheets to a digital time tracker. The interface and scheduling features will feel familiar and help you transition from manual time tracking to a more automated solution.

It’s also a good choice for shift work. If you have multiple employees working rotating shifts on location, you should consider the Time Kiosk.

Who is it for

  • Remote teams
  • Freelancers
  • Accountants
  • Construction companies
  • Teams that work from job sites

What users have to say about it

QuickBooks Time has easily saved me around 20 hours per week of manual data entry for job costing and time keeping. It is so easy for the employees to use, and I have had some of the best customer service interactions ever! (Capterra)

Reviewers praise the customer service and enjoy the seamless integration with QuickBooks’ accounting software. They also like that the app allows them to create a number of unlimited projects, jobs, and clients.

The permissions can be confusing when setting up new employees, whereby the employee(s) were unable to access features by phone or computer even though their permissions were identical to another employee’s.

Of particular issue was entering hours manually rather than clocking in/out — the option simply wouldn’t show up on their end. It seemed to take making the same changes several times before the program “clicked.” (Capterra)

Negative reviews point to issues with the software randomly clocking out employees. Reviewers also say that some of the reports are more confusing than they are helpful.

What makes this tool different

QuickBooks Time Kiosk is a digital punch clock suitable for companies with on-site workers. It can be installed on both computers and laptops.

The device uses facial recognition and PIN codes to clock in employees. The time tracking data from the Time Kiosk automatically syncs with the QuickBooks Time software, allowing you to generate timesheets and manage payroll.

Pricing

TSheets offers two plans:

  • Premium ($8/user/month + $20 base fee per month)
  • Elite ($10/user/month + $40 base fee per month)

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8. Workpuls

Workpuls

Workpuls using automatic time mapping to assign time entries to tasks and projects and generate accurate timesheets. Employees don’t need to worry about starting or stopping a timer — the app runs in the background at all times.

This ensures employees won’t forget to start tracking their time while also simplifying the process of clocking in and out of a shift.

Workpuls supports adding time entries manually, allowing you to track time spent on tasks away from the computer. Apart from tracking time, you can also use the app to track breaks and time-off.

It comes with a Kanban-style project board where you can categorize and assign tasks, as well as set deadlines. You can also set up Workpuls to send you alerts when productivity levels drop or when you’re close to going over budget on a project.

When it comes to reporting, the app’s reports are fairly detailed and can be delivered to you regularly via email or exported in a variety of formats.

Workpuls is available as both a cloud and an on-premise solution.

Who is it for

  • Remote teams
  • Call centers
  • Law firms
  • Architects
  • Virtual assistants

What users have to say about it

Since we use Workpuls primarily to track how our employees spend their time at work, everyone can easily focus on work that matters the most.

Thanks to the data Workpuls provides, managers can see what is causing distractions and limit them and better manage everyone’s time. Workpuls can also work in stealth mode, which is a great feature for temps and contractors. (G2)

Workpuls users praise the app’s responsive customer support team. They mention screenshots and stealth mode as being the most useful features.

The reports could still get more updated in the sense when I select the details for the month, I should see the aggregate totals of each employee as a spread and not daily tabular for each employee in one place. (Capterra)

Reviewers also note that the app isn’t very user-friendly and that it takes some time to learn how to use it. There also seems to be a lack of detailed reporting. Finally, some users note that Workpuls doesn’t have a Linux app.

What makes this tool different

While a lot of time tracking tools offer the option to take screenshots of employees’ screens, none of them provide as much customizability in the way how and when screenshots are taken as Workpuls does.

With Workpuls, you can decide when you want screenshots taken (e.g., at specific times of the day, in 10-minute intervals, or randomly) and can even trigger the screenshot feature manually if you’d like to get a snapshot of a particular employee’s screen.

Pricing

Workpuls offers a free 7-day trial you can use to test out the software. Paid plans include:

  • Employee monitoring ($6/user/month)
  • Time tracking ($8/user/month)
  • Automatic time mapping ($15/user/month)
  • Enterprise (custom pricing)

9. Replicon

 

RepliconReplicon includes workforce management features with its core time and attendance functions.

It can track regular and overtime hours, as well as billable and non-billable hours. You can also create rules to pre-populate timesheets and design custom timesheet formats that suit your business’ needs.

Replicon allows you to create time-off policies and local holiday calendars based on employee role and region. It comes with a compliance library that has pre-built rules for different countries.

Time off requests and approvals can all go through this platform. You can also set up time-off accrual rules based on anniversaries and carryovers.

Replicon tracks and manages expenses in multiple currencies. Upload receipts to track all your expenses easily.

The reporting feature allows you to create and schedule robust reports. Use the dashboard to get all the highlights you need in one place.

The complexity and pricing make this app less accessible for startups. Companies with less conventional business models may find that there are a lot of features they won’t use.

Replicon was designed for in-office teams that work on a project basis. You can use it across multiple departments and job functions to create more visibility to high-level leadership and manage finances in real-time.

Who is it for

  • Agencies
  • Consultants
  • Nonprofit organizations
  • Architects
  • Engineers

What users have to say about it

What I like most about Replicon’s software are the powerful tools available in reports and the way data is presented that allows accurate tracking of project costs and business costs as well as ensures all personnel’s time is accounted for, all in one software. (Capterra)

Positive reviews of Replicon’s software praise the tool’s detailed reports and great customer service. Reviewers particularly like the automated email reminders for employees to submit their timesheets.

Booking time off is more complicated than it should be. And the minimum hours for employees doesn’t work for our part-timers who all have different schedules. (Capterra)

The main drawbacks of Replicon seem to be the confusing admin dashboard and the complex process to book time off. Some reviews also report issues with third-party integrations, and many are frustrated with the lack of support documentation.

What makes this tool different

Replicon has gone to great lengths to provide global enterprise businesses with the features they need to meet their unique time tracking and payroll needs.
The software allows you to create your own timesheet format and dynamic approval workflow in order to meet the requirements of your global workforce.

You can create global time-off and accrual policies. There’s also the option to aggregate hours across all your teams and analyze your combined time tracking data.

Replicon has a global labor compliance database you can use to make sure you’re staying compliant with minimum wage, overtime, and time-off regulations in every country where your business operates.

Pricing

Replicon offers the following plans:

  • TimeBill Quick Start ($60/month for up to five users + $10/additional user)
  • TimeBill Plus ($22/user/month)
  • Enterprise Time Tracking (custom pricing)

10. Everhour

Everhour

Everhour can track your team’s time and breaks with ease. It supports both timer-based and manual time entries.

Post your time tracking policy right in the app so everyone on your team can find it. There’s an option to set reminders to make sure employees don’t forget to track their time. Track and approve timesheets all in one place.

You can also use time tracking data to create invoices automatically.

Everhour allows you to set time estimates for tasks, which can be marked as billable or non-billable. Track expenses and reimburse employees within the app.

Set project budgets and get notifications when you’re at risk of going over.

This app is designed to work along with your project management software. If you’re not familiar with project management and you don’t want to adopt a program like Asana or ClickUp, you might find Everhour a bit confusing.

Everhour works best for small to mid-sized Agile teams.

Who is it for

  • Remote teams
  • Agencies

What users have to say about it

Everhour is very easy to use. As a daily user and admin, I use it every day to track time and weekly to generate billing reports and invoices. Everhour has been invaluable to accurately track and bill my time. (Capterra)

Positive reviews of Everhour center on its intuitive interface, detailed reporting, and great customer support.

We find it difficult to integrate with our financial application. Lots of rework after export is required. We would also like an integration with our CRM, e.g., automatically forward rates discussed during sales trajectory. (Capterra)

Negative reviews report issues with integrations not working properly. Reviewers also mention that the software lacks the ability to track time on a project level.

What makes this tool different

While primarily a time tracking tool, Everhour also has project management features such as:

  • Task management – You can use Everhour to create and organize tasks, as well as add time estimates for each task.
  • Team scheduling – Everhour gives you a quick overview of your team’s availability and allows you to reorganize work more easily.

Pricing

Everhour has a free 14-day trial you can use to check out all of its features. The paid plan costs $10/user/month.

11. HoursTracker

HoursTracker

HoursTracker allows crews to clock in and out using an app installed on their smartphone. They can either use the built-in timer or enter their start and stop times manually.

Group time entries by day, week, and month to create reports more easily and see exactly what you need. It can also calculate employee pay automatically, including overtime.

You can set up HoursTracker to remind employees to start or stop their timer when they arrive at or leave a job site. It supports automatic time tracking based on location.

There’s the option of organizing jobs and time entries using tags, and then using filters to hide or show entries. This makes reviewing time entries a lot easier, especially if you want to group time by something other than project or client.

You can have time entries sent to your email or export them in CSV format.

HoursTracker is a simple solution for field teams that work on site. It’s also a good choice for freelancers and consultants who want to keep track of their client work while on the go.

Who is it for

  • Field teams
  • Freelancers
  • Contractors

What users have to say about it

I am a consultant and this app keeps my time, allows me to make notes, backs up to the cloud and can be emailed so invoicing is easy. (Google Play Store)

HoursTracker users like that the app lets them add notes to time entries, set up taxes and deductions, and add custom pay periods.

I’ve used this app for about two years with multiple jobs. The biggest problem is switching to a new phone. You can create an offline backup to your phone, but there is no way to restore this offline backup.

To me, this doesn’t make sense. This is not something they are willing to fix (I’ve asked). Their “free” cloud version only allows for 21 days of backup. So either don’t ever get a new phone, don’t ever work more than 21 days, or pay the monthly fees. This problem seems unnecessary. (Google Play Store)

Negative reviews mention issues with restoring data backups after switching smartphones, and the Android version lacking in features compared to the iOS version.

What makes this tool different

HoursTracker has a handy GPS and geofencing feature that will send you notifications to track your time when you arrive at a job site, as well as stop tracking it when you leave a job site. It uses low-power location services to minimize battery drain.

Pricing

HoursTracker offers a free, ad-supported version that’s limited to 3 jobs and 21 days of time entries. There are also two paid versions:

  • Personal Edition ($5.99)
  • Pro Edition ($9.99)

12. actiTIME

actiTIME

With actiTIME, team members can use the timer to track their time or add time entries manually. There’s also the option to add notes to time entries, which allows employees to provide a better explanation of what they were doing at that moment.

actiTIME also comes with project management features, such as a Kanban board you can use to see project progress at a glance. From here, you assign tasks to team members, add estimates, and set task deadlines.

The app gives you the option to set up individual work schedules to account for full-time and part-time employees, freelancers, and contractors.

actiTIME generates employee timesheets automatically. From there, you’re able to review and approve them before submitting them for payroll.

You can also add overtime and leave rates to the app to have it automatically calculate your total costs and ensure you pay your team accurately.

Other standout features include email notifications to remind employees to track their time, automated alerts that warn you when a project is close to going over budget, and a 30-day free trial.

Who is it for

  • Architects
  • Consultants
  • Engineers
  • IT teams
  • Remote teams
  • Small businesses

What users have to say about it

Good amount of detail in both tracking and reporting. App makes tracking easier. (Capterra)

actiTIME’s users enjoy the app’s detailed reports and project costing features.

To be honest, it was a little complicated entering the working environment of this tool. With so many options that can be applied, knowing what to use or not, it was a bit complicated. You should create tutorials explaining how to get the most out of this tool. (G2)

However, some users note that the app’s user interface isn’t very intuitive. One of the most frequently mentioned drawbacks of using actiTIME is that it lacks good reporting features.

What makes this tool different

actiTIME comes with advanced leave management features. You can use it to record all types of team absences, including vacation, sick days, and business travel.

There’s also the option to create custom leave types and their associated hourly rates. You can set up accrual rules and have the software automatically calculate and keep track of each team member’s time-off and sick day balance.

Pricing

actiTIME has a free version that’s limited to three users. Paid plans include:

  • actiTIME Online 1-40 users ($7/user/month)
  • actiTIME Online 41-200 users ($6/user/month)
  • actiTIME Online 200+ users (custom pricing)
  • actiTIME Self-Hosted ($120/user one-time payment)

13. Timewerks

Timewerks

In Timewerks, you create profiles for all of your employees and adjust their projects before you get started. Once you’re set up, you can enter time manually or by using the built-in timer.

It’s great for teams that are looking for an easy way to track their time but don’t need many advanced features. This is straightforward, accurate time tracking without the bells and whistles.

Timewerks also offers a cloud-based backup service that you can use to easily restore all your time tracking data with a single tap.

This app is easy to use. It’s a good fit for small teams that are new to time tracking, even if some of your employees aren’t as tech-savvy.

Who is it for

  • Freelancers
  • Consultants
  • Contractors

What users have to say about it

I’m a busy accountant on the go, and I often can’t remember how long I was onsite (let alone billing rates and invoice numbers). This provided a simple way for me to track and bill for my time.

The interface is intuitive and easy to use and auto-populates the date. Notes are easy to add and appear on the invoice for client reference. (Apple App Store)

Timewerks customers like the app’s intuitive user interface, the option to add notes to both time entries and invoices, and the ability to create PDF invoices they can print out or email to clients.

I used this product previously and recently downloaded it again for another project that I’m working on. I paid for the year upgraded service and went to do an invoice for a client and something went wrong.

There is no phone number to call and I really need to talk to someone as soon as possible. I had tried to email support and it took a week for someone to get back to me. (Apple App Store)

Negative reviews mention issues reaching customer support and problems syncing time entries between devices.

What makes this tool different

Timewerks integrates with Inner Fence, a credit card terminal, so you can accept card payments on the go. This is wonderful if you want to be able to charge your customers in-person.

Pricing

Timewerks offers a limited free plan. The Pro version costs $13.30. There’s also a monthly fee of $4.20 if you want access to the data sync feature.

14. Qlaqs Timesheet Pro

Qlaqs Timesheet Pro

Qlaqs Timesheet Pro is a popular time tracking app for iOS. You can use it to track time and assign entries to tasks and projects. It lets your team members track time by:

  • Use the start/stop buttons
  • Manually adding work time
  • Shaking their smartphone to start and stop the timer

Your team can track both billable and non-billable time. You can set different hourly rates depending on the task, project, and client. Bulk editing allows you to edit, archive, and delete multiple time entries at once.

Qlaqs Timesheet Pro generates accurate timesheets and detailed reports. You can also export timesheets and reports in PDF format.

This smartphone app is great for freelancers and small teams. Since it’s only available on iOS, you’ll run into problems if some people on your team prefer Android devices. Syncing your data across multiple devices can be tricky, too.

Who is it for

  • Freelancers
  • Field teams

What users have to say about it

Timesheet Pro is by far the best work-related productivity tool that I have used on the iPhone, and is probably the best $10 I have ever spent! Easy to use, with the depth I need to accurately track my projects, it paid for itself in the first few minutes of use.

Now I can capture every minute of billable time, and faithfully manage my efforts for my clients. Exporting data to a spreadsheet is effortless and gives me all the options I need to get only the data I want. (Apple App Store)

Reviewers like the app’s location-based reminders to start tracking time and the ability to export time entries in CSV and XML formats. They also praise Qlaqs Timesheet Pro’s responsive customer support team.

My only wish is that it could interact seamlessly with standard desktop billing software such as Quickbooks Pro, but there might be a workaround for that via data export. (Apple App Store)

Negative reviews of the app mention the lack of integrations with popular software and the too-basic reporting features. Some reviewers have also experienced the app randomly crashing from time to time.

What makes this tool different

Unlike most tools on this list, the Pro version of this app allows you to create an unlimited number of customers and tasks. It also provides the most options for how you can track your time, including by:

  • Using the stopwatch function
  • Creating regular work times
  • Add time entries using the integrated calendar
  • Shaking your smartphone to start or stop tracking time

Pricing

The Qlaqs Timesheet Pro app costs $3.99.

15. ATracker

ATracker

ATracker is a mobile-only time tracking app. It simplifies time tracking by allowing you to start and stop the built-in timer by tapping on a task. The app’s activity timer can keep running even when the app isn’t active or your device is in sleep mode.

The customizable user interface allows you to organize tasks with color codes and tags. You can set alarms and add notes for each task.

There’s also an option to sync your data across multiple devices.

ATracker is well suited for freelancers and contractors who prefer to work from their phones. It can be a simple solution for field teams, but it lacks GPS features that help you manage your team’s location.

Small teams can use ATracker if they’re used to working from their smartphones.

Who is it for

  • Freelancers
  • Contractors

What users have to say about it

I’ve used this app for years to track my productivity. It makes it so easy to quickly and efficiently categorize time slots with minimal taps. It’s customizable exactly to your needs. (Google Play Store)

ATracker’s customers like the app’s customizability and that it allows them to switch between tasks quickly. They also like that they can add custom tags to each time entry.

One thing I would love to see implemented, though, is some kind of “up in your face” feature. I’ve seen other similar apps where every time you turn on your phone’s screen, the app shows up and asks what you’ve been doing and logs it.

Without this feature, unfortunately, I just… forget to do it. Or perhaps some kind of widget would be convenient, too, so someone can log their activities right from the Home Screen. (Google Play Store)

Reviewers report that the app’s user interface is confusing, and it lacks reminders to start tracking time. Some users experience bugs when observing Daylight Savings time. Others have seen the app crash randomly and complain that their backups were deleted.

What makes this tool different

You can use ATracker to track time without unlocking your smartphone. It also supports tracking time on Apple Watch devices.

The app has a highly customizable user interface which allows you to add your own backgrounds and icons for each task.

Pricing

ATracker offers a limited free plan. You can unlock the Pro version for $4.99 (iOS) and $2.99 (Android). There’s also a premium membership tier that costs $2.99/month.

16. Open Time Clock

Open Time Clock

Open Time Clock’s standout features include webcam and face recognition to avoid buddy punching. You can also use it for job tracking and shift scheduling.

You can easily set automatic accrual rules for paid time off and manage time off requests and approvals through the app.

It comes with more than 30 pre-defined reports you can use to analyze how your field service team spends their time at work.

Who is it for

  • Remote teams
  • Field teams

What users have to say about it

We use the free version of this software and it is a wonderful product for our company. Our employees are able to clock in and out from any computer and I am able to see schedules and track hours with ease. Out of all the office time clock softwares I’ve used, this is my favorite. (Capterra)

Open Time Clock users like that they can easily track paid time off and add notes to time entries. The free version of the app allows unlimited users.

Support is completely by email. They don’t have a phone number for support or assistance. (Capterra)

Most negative reviews center on the lack of support options. The app’s customer support team is often slow to respond.

What makes this tool different

Open Time Clock allows your employees to clock in using face recognition or a PIN code. It also has a feature which can create webcam photo stamps at regular intervals to prevent remote buddy punching.

Pricing

Open Time Clock has a free plan that’s limited in features. The paid plan costs $25/month.

Next steps

Ready to get started with time tracking? Talk to the Hubstaff team today. We can answer all of your hardest time tracking questions.


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Looking for more resources on time tracking? Check out the following blog posts:

Time Tracking Best Practices Guide – Learn the best ways to use Hubstaff to track and manage your team’s time more effectively.

How to Get Employee Buy-In for Time Tracking Software: The No-Nonsense Guide – Find out everything you need to know about getting your team members on board with using time tracking software.

How to Deal with Employees Not Clocking in or Out of Work – Learn strategies you can use to deal with buddy punching, time theft, and employees forgetting to clock in or out.

 

Frequently asked questions

 1. How can tracking your time help you?

Teams that bill clients by the hour or have remote, distributed, or field teams need a way to capture work hours easily and accurately. Before time tracking software, these teams would keep written records of work, which required manual effort that was often error-prone. Time tracking software automates time tracking so you can be confident that timesheets are spot-on and easy to export so you can pay teams, invoice clients, and keep detailed work records.

2. How do you choose a time tracker app?

Look for the following when comparing time tracking apps: Ease of use, readily available customer support, the specific features you need, and integrations with the apps you’re already using.

3. How much do time tracking apps cost?

Time tracking apps range from free to around $20/user per month for a full set of productivity features. The more useful and powerful you want your time tracker to be, the more you’ll pay each month.

Though it’s important to note that more advanced time trackers can deliver time and cost savings by automating certain processes, such as emailing your team for them to turn in timesheets and running payroll manually.

4. What is the best time tracking app for iPhone?

Looking for a mobile time tracking app comes with a different set of requirements. Check out this article on the best time tracking apps for iPhone to compare the top choices.

5. Does Google have a time tracking app?

Google doesn’t offer its own time tracking app, though a number of apps on this list integrate with Google or Zapier. These integrations allow you to send shifts to Google Calendar, for example, to better sync your operations.