Most managers and business owners face a dilemma when they’re thinking about employee time tracking.\nFrom a business perspective, it makes perfect sense.\nKeeping a time log\nIt tracks employee productivity and project performance. It helps you decide where to allocate resources. And it provides insight into areas that may need improvement and development of employee skills.\nFrom an employee relations perspective, though, it’s not so clear.\nEmployees may feel intimidated by demands to track their time. Or they could feel that they’re constantly being watched and evaluated. And for overly ambitious managers, employee time tracking may open the doors to excessive micromanaging.\n Want to get employee buy-in for time tracking? Here’s how you can.\nWith that said, when the line is drawn, is employee time tracking effective? And does it help everyone? Or just management?\nLet’s take a look.\nThe Benefits of Time Tracking\nIn 2015, the services sector of the U.S. economy was losing about 50 million hours, or about $7.4 billion a day, in productivity.\nBut companies can, on average, recover $52,000 in billable time per professional.\nHow? By moving from a weekly or monthly timesheet to tracking time daily.\nJust imagine if your business was able to recover that kind of money. Here are some benefits of tracking employees’ time.\n1. Increased productivity\nResearch shows that people who keep track of their time more frequently are better at it.\nThey track their work in more detail and further fine-tune their sense of productivity. This fine-tuning helps them stop spending too much time on distractions. It also helps them identify and stop multitasking.\nStudies show that multitasking can drain up to 40% of our productivity, so keeping this habit in check can be a big help.\n\nStart tracking your team’s time\nLearn how your team spends work hours and only pay for hours worked.\n\n\nTime tracking also sheds light on activities that take up too much time.\nThis lets you analyze whether those activities are truly necessary. If they are, you can figure out how to optimize your processes.\nContinual analysis helps employees and managers further refine their productive processes. Read more about strategies to increase employee productivity here.\n2. Increased accountability\nEmployee time tracking also means greater accountability on the job. When tasks are multi-layered and involve many parties, you need to know\n\nwho did what\nwhen they did it\nhow much time they spent\n\nIncreased accountability also leads people to a feeling of greater responsibility in their work.\nInvolvement in complex projects requires that all parties work together in a consistent and structured way. By tracking the time spent on tasks, employees become more aware of their own contribution and its role in the project.\nThis provides them with insight on how they can improve their work. Greater awareness brings with it greater accountability and the intention to shift into a more productive state.\nIncreased accountability gives people a greater sense of responsibility for their work. Click To Tweet\nIn addition to allowing employees to show what they have spent their time on, effective time tracking also allows managers to praise and recognize employees that are doing a good job. This helps employee morale and contributes to a more productive company.\n3. Increased transparency\nEffective employee time tracking gives managers a clearer understanding of the work process.\nIf certain tasks consistently take up too much time, they may need to be reviewed and optimized. Transparency provides the necessary data to improve operations on an almost daily basis instead of creating sudden and dramatic disruptions.\nThe transparency provided by tracking software also helps managers and supervisors get a grasp on work cycles and trends. This helps them plan projects more accurately and set aside resources and manpower more efficiently.\n Transparency can help you grow your business. Read our post on transparency and startup growth to find out how.\nAnother positive outcome of such transparency is the reduction of distrust across teams. Without information regarding others’ productivity or time management, employees can make flawed assumptions about the rest of the team. This is particularly true for distributed teams.\nA recent survey found that 62% of remote workers fear they aren’t perceived as hard-working due to their absence from the office.\nGood time tracking systems provide objective data about the performance of employees. This helps supervisors get a clear picture of their employees’ productivity and assess them accordingly.\nOn the employee side, such systems relieve fears and create greater trust between them and supervisors.\n4. Saving on timesheets\nFilling out manual time sheets is expensive. Filling out, combining, and analyzing traditional time sheets requires a lot of time, both from employees and admin staff who need to reconcile errors in time sheets and constantly remind employees to fill them out.\nIntroducing a time tracking system streamlines this process.\nThis is particularly important and useful for companies that work with contractors, such as freelancers or non-salaried workers.\nSuch employees usually prefer to have a clear grasp of how they are doing in terms of workload and time spent on tasks. A time tracking system can further help them plan their time in advance in order to take up more projects or make up for the time when they will be away.\n5. Decreased costs\nBetter timekeeping leads to the elimination of leaked hours. Companies lose hundreds of billable hours every year to poor time tracking on things like email and meetings.\nWhy?\nBecause people forget about them. With time tracking, that’s not an issue.\nEmployees spend more time on meaningful tasks, get more done, and keep better track of what they’re doing.\nAll of that means a positive return on investment for your company.\n\nBoost your team’s productivity\nIdentify your most efficient team members, boost team productivity, and get more done.\n\n\nIt’s measurable. Our customers have seen it. And it consistently helps all sorts of businesses be more productive and profitable. Read more about time theft here.\nThe Donwsides of Time Tracking\nTo get an idea of whether time tracking is right for you, we need to look at some of the drawbacks.\nWith poor implementation, time tracking can be a major stressor.\nWhen time is given greater significance and value, people may end up being less patient and feeling pressured.\nBut these drawbacks can be overcome. Here are some issues you might face and some ideas on how to overcome them:\n1. Decreased employee morale\nTracking employees’ time carries the risk of having them feel like they are being spied on.\nThis is one of the most common fears that employees have when a time tracking system is implemented. No one likes to feel like they’re always being watched.\nYour employees sometimes feel like Big Brother is watching. —Dan Quillen\nManagers, supervisors, and executives need to clearly communicate the point of tracking time and tasks. It’s not to spy on employees. It’s to get a better idea of what employees are accomplishing, reduce micromanaging, and increase transparency.\nManagers should be clear about when and how they’ll implement tracking, what data they’ll see, and how they’ll use it.\nOf course, a degree of trust is built over time, once the system is up and running. But managers can do a great deal by managing expectations in advance.\n2. Potential for micromanagement\nEmployees often fear they will be micromanaged non-stop once they start tracking their time.\nAnd while certain managers may be tempted to do this, the point of tracking time is to spend less time on managing employees. These systems let managers supervise more efficiently without nitpicking or observing every detail of the work process.\nTime tracking allows managers to get a clear picture of an employee’s performance at a glance.\nAnd based on that, managers can dig into the details if they feel an employee is lagging behind, experiencing difficulties, or simply slacking.\nSuch systems allow for greater precision of feedback, which should not be mistaken for micromanagement.\n Good feedback practices are especially important for remote teams. See our best tips on giving feedback to remote employees here.\n3. Complex systems can be expensive\nThe cost of an employee time tracking system is a legitimate concern.\nComplex systems that allow automatic tracking and payroll or provide activity metrics and in-depth information can be expensive. But you don’t need to implement time tracking for the whole company right away.\nScalable solutions allow you to start with just a few of your employees. When you begin seeing positive ROI on your investment within a few weeks’ time, you can consider adopting the system more widely.\nYou can also opt for more affordable options; our own time tracking system starts at $5 per user per month.\n4. Tracking can take up additional time and money\nThe irony of some time tracking efforts is that they end up costing both time and money. They may not be implemented properly, overlap with other systems, or require too much manual work from employees.\nThe point of tracking employee time is to be more efficient and productive. If the introduction of a system decreases these measures, something is off.\nOr, as one Agile consultant put it: “A good heuristic is that for any measurement you should be able to indicate the real cost of collecting it, the use(s) that the information is being put to, and the value resulting from those uses.”\nTo satisfy these requirements, you’ll need a time tracking solution that\n\nis automated\nprovides you with clear metrics and data\ngenerates comprehensive reports about employee activity\n\nBy choosing a system that has all these features built-in, and that can integrate with any other systems you use, you’ll save time and money.\n5. Tracking intangible benefits is hard\nNot everything can be tracked and measured.\nBrainstorming is an example of something that’s hard to analyze in that way. Sometimes it takes hours of toiling to reach a breakthrough and resolve an issue in a matter of minutes.\nFrom a time tracking perspective, all of this may look like wasted time. That’s the worry, anyway.\nBut time tracking doesn’t just aim to measure basic productivity metrics, like keys pushed or mouse clicks. What it provides is greater transparency about how efforts are distributed throughout the day. That lets managers see how effort is turning into results.\nAnd a good employee time tracking system allows employees to add notes to their activities to provide context. Screenshots might make it look like an employee wasn’t doing anything, but a note that they were brainstorming or researching clears up these issues quickly.\nThe bottom line on employee time tracking\nWith all of these pros and cons, it can be difficult to determine whether employee time tracking seems like a good decision for your company.\nBut the research and our own growing record of case studies make it clear: it makes perfect business sense.\nOne of our customers saved over $22,000 a year by tracking employee time. It helped another make huge productivity gains and close more deals.\nWe use it ourselves, and if that’s not the best testimonial we can give, I don’t know what is.\nTime tracking has advantages and disadvantages, but in the end, the #bottomline proves its worth. Click To Tweet\nAcross the board, time tracking has shown to reduce costs that arise from loss of productivity, lack of transparency, and inessential activities. Automated time tracking eliminates costs associated with traditional time tracking methods and excessive and cumbersome paperwork.\nAnd once time tracking is established and accepted within the company, changes in employee attitudes towards work also begin to happen.\nIf you liked this article, you should also check out\n\nHow We Save $30,000 a Year on Contractor Payroll\nHow Timesheets Can Save Your Business Money\nBest Online Collaboration Tools That Productive Teams Around the World Use\n\nHas employee time tracking helped your company? How have you overcome the difficulties of using a time tracking system? Share your thoughts with us in the comments section!