Timesheets have always played an important role in the workplace. Virtually all industries have integrated timesheets into their workflow. While this is usually for payroll purposes, there are several benefits to keeping track of their time. For example, it helps managers get a sense of their team’s productivity — a metric that can often be difficult to gauge.
Most companies relied on pen and paper to manage their timesheets until as late as the past decade. In fact, a small portion of businesses around the world still rely on this outdated method. The problem is that paper timesheets can easily be tampered with, which can cost companies large sums of money and tons of wasted admin hours.
Using timesheet templates is a more reliable method, as they’re far more secure and easier to manage than paper timesheets. Filling them out takes less than five minutes, and you can prevent further edits from being made after they’ve been submitted.
But, if you’re looking for a truly modern way to handle your team’s timesheets, you might as well go for the best option: timesheet apps.
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What can a timesheet app do for your business?
Timesheet apps — even the most basic ones — can have a positive effect on your business. There are also timesheet apps with advanced features like geofencing and GPS location tracking. These are particularly useful to field industries like construction and landscaping, where it’s generally harder to correctly report clock-in and clock-out times because teams are always on the move.
Improve overall time management
Timesheets were first used to calculate payroll, but not much else. Now, they’re used for detailed time management. The best timesheet software can help you unlock efficiencies in your business. It provides data that can be used for invoicing, billing, measuring performance, and pinpointing time-hogging tasks.
Modern employee timesheets management solutions have advanced timekeeping features for multiple employees that will help your team work at its best. No matter how complicated things get, you’ll always remain in control of the situation.
Help identify the star players in your team
Attendance isn’t the only metric in determining who your most dedicated employees are, but it’s certainly one you should pay close attention to. A timesheet app will show you how many hours an employee averages per week, how punctual they are, and more.
You can cross-reference this information with the quality of their work, their capability to step up to bigger responsibilities, and what other team members have to say about them. What you get is a clearer understanding of who in the team constantly makes big contributions. This will help you support your team in the way they need you to and make more informed staffing decisions.
Save time — and money
You can’t get back lost time. You can make up for a missed deadline by putting in extra effort, but you’ll still be using time that could have been allotted to other tasks.
Timesheet apps show you how you’re making use of your time. Once you know how your team works, you can make scheduling adjustments and structure job responsibilities around your team’s capacity. Moreover, timesheet apps save managers hours spent on reviewing and approving timesheets, meaning they have more time getting important work done and pulling in money for the business.
The best timesheet apps of 2020
Whether you’re about to start using an employee timesheet solution for the first time or thinking about switching from your current tool, you should research your options. To help you out, here’s our list of the five best timesheet apps.
Managing a team is always a challenge, especially if the people you’re managing aren’t in one location. Hubstaff is a productivity solution that streamlines timesheets and employee tracking for all kinds of teams — office, remote, and mobile.
Hubstaff has everything you need from an employee timesheet app. Timesheets are automatically created with the time and projects or jobs tracked by the Hubstaff app.
The app shows you how many hours were spent on each job or project, which makes paying your team less of a headache. You can easily approve or deny timesheets from one single dashboard. Timesheets can be configured to show a specific time frame (daily, weekly, calendar) and exported as spreadsheets or PDF documents.
Timesheets work seamlessly with GPS location tracking so you can track your team members’ routes at any time as well as how much time they’ve spent driving.
Hubstaff’s geofencing feature takes mobile team tracking another step further. With geofencing, you no longer need to select a project (or a job) on the app and track time to it. Entering or exiting job sites will automatically clock in and out your crew on a predefined job site, which means no action is needed on their part. Learn more about implementing geofences in your business here.
Thanks to these features, you get an idea of what they have accomplished for the day from inside the Hubstaff app.
Its desktop app has several powerful features like time tracking, activity monitoring, project budgeting, and detailed reporting, so you can make data-driven decisions for your business.
Set up your organizations, add your team to projects and jobs, and start being more productive with one click. Performance monitoring and progress tracking have never been easier.
Hubstaff has a 14-day free trial that lets you use its full set of features. It has three paid plans starting at $5.83 per user monthly.
Beebole is a web-based time management app that’s designed to help managers understand how teams are using their time throughout the day. It has an attendance tracking feature that lets you see who has missed their shift and check the availability of everyone in the team.
One of Beebole’s handy features is sending email reminders to your team to input their time in their timesheets. Incorrect or incomplete timesheets can cause problems in payroll and invoicing. Beebole helps prevent this by providing teams an easy but accurate way of preparing and submitting timesheets.
Beebole costs €5.99 per user monthly, and it comes with a 30-day free plan.
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Timesheets.com is a web-based service that lets teams track time using timers or enter their data manually on a daily or weekly basis. It can be used on any operating system because it only requires a web browser to run, but it can’t be used offline.
Timesheets.com allows generation of customizable reports for any period of time. You can set your bill rates per employee, or on a global level. The app also comes with time off and PTO management functions.
You can try this tool for one full payroll cycle, free of charge. Flat rate pricing starts at $4.50 per user and increases with the size of your team.
4. Timesheet Xpress
Timesheet Xpress is a productivity tool with attendance tracking and time tracking features. The app is Windows-based and can be run on one PC or across a network.
Project budgeting, reporting, and billing are easy to do with Timesheet Xpress. You can monitor your employees’ attendance, customize and export timesheets in many formats, , and create invoices.
Timesheet Xpress offers a 35-day trial version. A new license costs £75.00, which includes 12 months of email support and upgrades. You can renew these for another year for £24.00.
ClickTime is an employee timesheet app that prides itself on ease of use. The app aims to help businesses understand their employees’ performance and be more efficient with their time.
Their timesheets are designed primarily for agencies, nonprofits, consultants, universities, architects, IT, and healthcare companies. You can track time through the desktop app, web browser, or on mobile.
ClickTime has a 14-day free trial with all features included. It has four paid plans, beginning with the Starter plan at $9 monthly per user.
Finding the best app for your business
There are many factors to consider when choosing a timesheet app for your business, such as team size, the industry you’re in, and your growth plans for the future. Keep these in mind, think carefully, and don’t just shoot for whatever option is the cheapest. The right app for you is out there.
What timesheet app worked out best for your team? Do you have any recommendations that aren’t on our list? Let us know in the comments below.
This post was originally published in January 2017, and was updated by the Hubstaff Blog Team in February 2020.