Timesheets have had an important role in the workplace for a long time. For instance, in the 1950s, they were used by law firms to charge their clients an appropriate amount of money.
Lawyers started tracking time shortly after the American Bar Association noticed that income for lawyers was falling behind income for doctors and dentists. The ABA’s logic was that well-run factories operate on a unit basis (getting paid for each item produced) and law firms should operate similarly.
Nothing should be provided for free or at a discount, they reasoned. Every unit made, or every hour worked, would be paid for. This would increase income for firms and lawyers. Switching to billing for units of time, would also allow firms to manage their staff’s productivity.
Pen and paper no longer required
Flash forward to today and many companies—not just law firms—charge and bill on an hourly basis. If they don’t, they often use timesheets to get a sense of how often employees are working and how productive they are.
No one would deny that time is the most valuable resource in any aspect of business. That’s why it’s important to pay close attention to how we organize our time. Fortunately, time logging doesn’t have to be done with pen and paper anymore.
Today, employee timesheet software automatically inputs employees’ work time and creates an organized deliverable. Business owners with clients can also use timesheets as an invoicing asset.
The quest for an employee timesheets software solution
When you first start looking for employee timesheets software, one of the first things you’ll notice is the wide array of choices.
This comes with both positives and negatives. The main positive aspect is the increased chance of finding software that suits your needs. On the other hand, the abundance of software solutions can easily overwhelm you if you’re not exactly sure what you’re after.
Characteristics & benefits of good employee timesheets software
It may take some trial and error to find the perfect software solution. Not every timesheets software solution will live up to its claims. If you know what to look for, rest assured that you’ll find the perfect software for your team.
Employee timesheets software is used by teams all over the world, and for many reasons. However, the secret to excellence lies in the details.
Improve overall time management
Timesheets used to help determine payroll, but not much else. Nowadays, they’re used for detailed time organization as well. Timesheets provide data that can be used for invoicing, billing, measuring performance, and pinpointing time-hogging tasks.
Modern employee timesheets software solutions have advanced time tracking features. This will help your team work at its best. No matter how complicated things get, you’ll always remain in control of the situation.
Get the big picture
Timesheets software can offer automated billing and invoicing, as well as make payroll processing much more efficient. These features are not only efficient in terms of financial costs.
Automated timesheets will eliminate the focus you would put on things that are now done manually. As a result, you’ll have more time and energy to tackle issues that actually require attention.
In fact, timesheet data can also help you get much better insight into the working process. It’s easier than ever to keep all facets of projects in perspective. Data provided by timesheets will make also it much easier to plan your next steps.
All modern employee timesheets software solutions include employee monitoring features. You can see which of your employees is working on a specific task at any time. Some software solutions can even provide you with screenshots while they’re tracking the time.
Employee monitoring features are especially handy if you’re working with a remote team. But even if your team is located in an actual physical office space, this feature will boost employees’ focus.
In this post, we’ll review some of the best options for automating time tracking and creating handy deliverables with time tracking software.
Employee timesheet software solutions
Whether you’re about to start using employee timesheets for the first time, or you’re thinking about switching from your current software solution, you should research your options. To help you with this, we’ve collected the five best timesheet software solutions.
The idea to create the Hubstaff time tracker came from the personal needs of the founders. In 2012, Dave Nevogt decided he needed a better way to monitor and manage his remote teams with automatic employee timesheet software.
One of the best things about Hubstaff is its operating system compatibility. As a desktop time tracking app, Hubstaff can run on Linux, Windows or Mac devices. It also has an iOS app and Android app that can track locations and GPS while your employees track time.
You can set up Hubstaff to take screenshots and record mouse and keyboard activity levels while employees are tracking their billable hours. Among other benefits, this reduces the amount of catch-up meetings you need to have each day. Instead, you can surf through screenshots at the end of each day or week.
And with a calendar view that lets you inspect and edit your time, you can always get a great view of your work and make any changes you need to make sure it’s accurate.
We’re adding new features all the time, so it just keeps getting better.
Founded in 1996, Journyx is one of the first companies to release a web-based timesheet system. The products offered by Journyx today are the Journyx PX, Projectlink, Reportling, Accountling for Dynamics, Accountlink for Quickbooks, and the basic Journyx.
The web-based Journyx app provides time tracking, expense tracking, report generation, automated billing, and payroll. There is a business version and an enterprise version. The enterprise version, called Journyx PX, is aimed at businesses tracking larger time periods and includes additional features.
There is a free version that you can install on a server of your own. Other than that, Journyx also offers a premium version that you can install on your servers or used from the Journyx servers.
This employee timesheet software solution was created in 2004 as TimeClockOnline.com. Timesheets is a web-based service. It can be used on any operating system of your choice because it only requires a web browser to run.
With Timesheets, your employees can track time using timers or enter their data manually on a daily or weekly basis. Timesheets allows generation of customizable reports for any period of time. You can set your bill rates per employee, or on a global level.
You can try Timesheets.com for 10 days, free of charge. If you choose to continue using this software, you can pay month to month on a per user basis. You can also opt for annual billing and get one month free of charge.
Timesheet Xpress is a productivity tool that provides a timesheet system with project organization features and time tracking. This software only runs on machines with a 32-bit or 64-bit version of Windows 7, 8, Vista or XP.
Project budgeting, reporting, and billing are easy to do with this software. Timesheet Xpress offers a simple way for Windows users to collaborate and keep the work process under control. You can customize and export timesheets in many formats including PDF, CSV, XLS, HTML, as well as create invoices.
Timesheet Xpress offers a 35-day trial version. Yearly licenses for this software start at $142 for up to four users. There’s also a 50% discount for academic institutions and charity organizations.
Toggl is project management and time tracking software, a product of Toggl OÜ in Estonia. The tool started out as a software solution for internal use, but it’s now used by teams all around the world.
Toggl can be used as a web application across all operating systems. You can also download apps for iPhone, iPad, or Android. Toggl lets you track time offline, as well as generate, export, and share timesheets and work reports that can be used for billing.
Toggl’s free user plan is available for teams of up to 5 members. The Pro plan has some additional features, such as billable rates. Toggl Pro costs $5 per user on a monthly basis.
Best timesheet software summary
|Software||Description||Pricing||Free Trial||Free Plan|
|Hubstaff||Automatic online timesheet to easily pay employees for work completed||$5–10/employee/month||14 days||Yes (1 user)|
|Journyx||Timesheets and expense tracking for your business||Not listed||30 days||No|
|Timesheets.com||Cloud-based timesheets, human resources, scheduling, and expense tracking||$9 for 1–2 users||1 payroll cycle||Yes (1 user)|
|Timesheet Xpress||Enterprise solution for timesheets, time tracking, and employee attendance||$120 for 1–4 users||35 days||No (but schools and charities get a discount)|
|Toggl||Have remote workers track time with one click and see what’s being worked on||$10/employee/month||30 days||Yes (basic features only)|
The best employee timesheets software solution
Choosing an employee timesheets software solution is a complicated task when you’re faced with an overwhelming list of possibilities. In this case, the best you can do, is to insist on software that meets all the aforementioned criteria.
However, it’s safe to say that the only employee timesheets software solution that meets all of these standards is Hubstaff.
Founded in 2012, Hubstaff has developed the most complete employee timesheets software, with one goal, to make work a lot simpler for both employees and employers.
Some of the key features of Hubstaff include:
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How Hubstaff can help you and your team
The project management features of Hubstaff allow you to organize your projects in the most efficient way. You can also have separate folders for different types of projects. Assigning user roles, delegating tasks and tracking the time spent working on all your tasks and projects are only some of Hubstaff’s many handy features.
You can ask your employees to add time manually, or use the automatic time tracker. The Hubstaff time tracker can provide the most accurate insight into how billed hours are being spent. You can adjust the screenshot frequency to one, two, or three screenshots every 10 minutes. Optionally, you can also blur these screenshots for privacy or other reasons.
The app can automatically generate work reports, and even customize them to fit your specific needs. You can export reports as PDF, download or email them. Work reports are very useful for keeping track of progress over a longer period of time.
Timesheets can provide a very convenient overview of the work you and your team have been doing in the longer run. You can easily see what every billable hour has been spent on. Billable hours can be exported to CSV, Quickbooks, Paypal MassPay and Payoneer.
Compatibility and integrations
The Hubstaff employee timesheets software solution works equally well on any operating system. Whether you and your employees prefer using Windows, Linux or macOS, Hubstaff will do its job just fine. Hubstaff also has iOS and Android apps so you can track time from anywhere.
Another great feature of Hubstaff is the ability to integrate with a number of other software solutions and apps. You don’t have to worry if any of your collaborators or partners happen to have different preferences when it comes to software of this kind. Here’s a full list of the software apps integrable with Hubstaff.
Why choose Hubstaff?
There are numerous employee timesheets software solutions. However, Hubstaff is the only software solution that helps you and your team every step of the way. Try Hubstaff for 14 days, free of charge, and see for yourself.