A List of All Nonprofit Roles and Responsibilities

A nonprofit can be anything from a small, two or three person operation to a vast and complicated international body with hundreds of staff members organizing projects and efforts around the globe.

Because of this, the variety of roles and responsibilities held by people working for nonprofits is vast.

If you’re looking to start a nonprofit or to grow one you’ve already set up, you’re probably wondering just what type of roles exist within other nonprofits. Thankfully, we’ve compiled a list of all nonprofit roles and responsibilities the majority of not-for-profit organizations are likely to have.

This list will help you decide what type of role your not-for-profit needs, what the role’s responsibilities are, and what the average nonprofit salary range for that role is.

Choosing the right nonprofit role can help you work towards achieving your organization’s goals. A Director of Major Gifts can help increase contribution amounts, a Director of Philanthropy can help source new donors, and a Chief Operations Officer or COO can help make sure more money can go towards the positive work you do.

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Common nonprofit roles

This is a list of the most common roles found at nonprofits. We’ll break down some of these in more detail below.

Executive positions

Board Member
Executive Director
Director
Director of Philanthropy

Administrative/Accounting roles

Aides Supervisor
Community Service Project Coordinator
Compliance Coordinator
Financial Aid Representative
Member Records Administrator
Member Services Representative
Membership Assistant

Health/Human Services roles

Associate Pastor
Case Manager
Chaplain
Chemical Dependency Counselor
Child Care Worker
Child Life Specialist
Child Support Case Officer
Childbirth Educator
Counselor
Hospice Supervisor
Housing Coordinator
Housing Counselor
Human Services Worker
Juvenile Counselor
Living Skills Advisor
Managed Care Coordinator
Medical Social Worker
Minister
Pastor
Policy Analyst
Residential Living Assistant
Social Worker

Human Resources roles

Human Resources Officer
Event Team Recruiter
Job Developer
Labor Union Organizer
Team Leader
Volunteer Coordinator

Marketing roles

Administrator for Nonprofit Organizations
Advocacy Director
Business Office Supervisor
Campaign Manager
Chemical Dependency Director
Chief Association Executive
Community Health Director
Community Relations Director
Compliance Director
Corporate Giving Director
Corporate Giving Manager
Critical Care Director
Development Director
Development Manager
Director of Family Shelter
Director of Major Gifts
Director of Special Initiatives
Donor Relations Manager
Executive Director of Nonprofit
Financial Aid Director
Foundation Director
Fundraising Manager
Grant Proposal Manager
Housing Program Manager
Major Gift Director
Member Certification Manager
Member Services Director
Planned Gift Director
Planned Giving Director
Planning Manager
Program Director
Program Manager
Program Officer for Foundation
Project Manager
Public Relations Manager
Recreational Therapy Director
Social Services Director
Social Work Manager
Special Events Director
Support Services Director
Teen Center Director
Volunteer Director
Volunteer Manager
Volunteer Services Director

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What is a nonprofit board member?

As well as having a mixture of staff in roles from the list above, nonprofits should all have board members. In fact, the IRS typically requires that nonprofits have a minimum of three board members.

Board members are responsible for looking after the governance, strategy, and fiduciary duties of your non-profit. These individuals are usually experts in their fields and have experience in something that is related to your nonprofit’s mission.

Having a good combination of board members is something that can help increase the chances of your nonprofits’ success. Experienced board members help influence financial decisions, guide strategy for growth and marketing, and help hold key members of your nonprofit accountable.

Nonprofit board positions are different from employees of a nonprofit because they are nominated volunteers and only serve on the board for a specified amount of time. This amount of time is called a “term.” Terms usually range from 1 to 5 years, although they can be longer. Board members are also different from employees in that they don’t do any day-to-day work for the nonprofit. Instead, they help guide its running and make sure it is headed for success.

Nonprofit board members are typically volunteers who aren’t compensated with a salary. If your nonprofit has the funds, you may want to consider accommodating expenses associated with them attending board meetings, but otherwise the position of a nonprofit board member is unpaid.

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What is a Nonprofit Executive Director?

Similar to a Chief Executive Officer in a traditional company, a Nonprofit Executive Director is someone who oversees the work done by all of the departments within the nonprofit. Sitting at the top of the nonprofit hierarchy chart, this role requires working closely with the board, the Nonprofit Director, and the departmental heads to make sure the nonprofit is running correctly and making the right decisions.

Depending on the size of the nonprofit, the Executive Director is either someone who is involved at a high level, running through decisions that require high-level approval or someone who is involved closely with decisions being made on a daily basis.

The nonprofit Executive Director is responsible for making sure teams are managed properly and that the organization is running efficiently. To do this, the Executive Director may use nonprofit time tracking tools like Hubstaff to track and manage staff members. These tools help to give the Executive Director a global look at the organization so they can see at a glance where resources and time are being spent and where efficiencies can be made.

The average salary for a Nonprofit Executive Director is around $58,000.

What is a Nonprofit Director of Philanthropy?

The Nonprofit Director of Philanthropy manages all of the organization’s charitable giving. This role helps execute the mission statement and guides the nonprofit to achieve its charitable goals.

The Nonprofit Director of Philanthropy cultivates donors, helps develop outreach strategies, and oversees aspects of events and other elements that can be helpful for raising funds. The Nonprofit Director of Philanthropy helps to plan the budget and allocate funds to different areas, helps update staff on all areas of the mission, and helps raise the profile of the charitable giving.

The typical Nonprofit Director of Philanthropy’s salary is $72,219 a year.

Other key nonprofit roles and responsibilities

As well as these important and vital positions, nonprofits also have a large number of key roles and responsibilities that are undertaken by other members of staff. These are below:

Nonprofit Administrator

The nonprofit administrator job description involves working closely with the nonprofit board members to keep them up-to-date with the latest developments, helping assist with marketing work and publicity, and taking an active roll in assisting the Director of Philanthropy with fundraising.

The typical Nonprofit Administrator salary is $51,000.

Nonprofit Project Coordinator

A nonprofit project coordinator job description involves helping to manage and oversee various projects happening inside the nonprofit. This person helps implement and stick to budgets and helps build community outreach.

The average Nonprofit Project Coordinator’s Salary is $41,000 a year.

Nonprofit Advocacy Director

The nonprofit advocacy director job description involves acting in the best interests of your organization to lobby and convince organizations or governmental bodies to implement things that will work to help your nonprofit’s mission. As the name suggests, a big part of this role involves advocating for the work you do.

The average Nonprofit Advocacy Director’s salary is $67,000 a year.

Nonprofit COO

The nonprofit COO job description involves all aspects of organization management. This role is tasked with helping make sure the nonprofit runs properly, is efficient, and is able to complete its mission. This person works closely with the Nonprofit Director and Nonprofit Executive Director and reports to the nonprofit board members.

The average Nonprofit COO salary is $144,000 excluding compensation.

What is the importance of nonprofit job descriptions

Nonprofit job descriptions might sound like formalities but they can actually affect how much money you raise from donors.

Giving your staff creative fundraising titles may sound like a way to make your organization more interesting, but research shows that creative nonprofit job titles can actually harm the work you do.

Instead of creating interesting fundraising titles, the same research suggests the best fundraising job titles are those that are centered around “gift-giving.” These include: director of estate gift planning, director of trusts, estates, and gift planning, or other gift-focused titles.

It may seem silly, but having the right nonprofit position titles can go a long way to helping your team be taken more seriously and raise more in donations.

The worst nonprofit job titles involved positions like Chief Advancement Officer, Director of Institutional Advancement, and Chief Institutional Advancement Officer, so it’s probably wise to steer clear of those and stick to clear titles that immediately let people know what the roles are meant to accomplish.

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Roles of nonprofits and responsibilities: FAQ

Nonprofits are complicated entities that are focused on organizing goals and driving giving. At the same time, to be successful, they have to have a large hierarchy with a number of staff members and volunteers to be successful.

If you’re looking to start a nonprofit, you probably have some questions. Here are a series of common questions and answers to help you on your way.

Can family members be on a nonprofit board?

Family members can be on a nonprofit board but they can’t make up the majority of the board. The IRS requires that no more than 49% of board members be family members.

How many nonprofit board members do I need?

This varies between states but the average number is 3. To better understand how many board members your nonprofit needs, take a look here.

Can nonprofit members be under the age of 18?

The rules around this vary from state to state but many states prohibit board members from being under the age of 18. Do additional research into this if you are looking to have a board member under the age of 18.

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Get started hiring nonprofit staff

Now you have a good idea of what nonprofit job roles and responsibilities exist, it’s time for you to go ahead and hire individuals. There are a number of ways to do this, from networking, asking for referrals, or searching job sites for candidates or listing your own positions.

Job sites like LinkedIn or Hubstaff Talent can help you attract key and qualified candidates for your positions to help your nonprofit grow.

When hiring for your nonprofit, be sure to stick to the clear job description guidelines above and use the quoted salary ranges as a guide.