Is Paid Acquisition Worth It? Lessons Learned at Hubstaff

Is Paid Acquisition Worth It? Lessons Learned at Hubstaff

At Hubstaff, we take growth seriously.

Without it, we wouldn’t be in the position we are today, with over 3,000 customers and $110k+ in monthly recurring revenue.

Because growth is so important to us, we’ve experimented across a number of different channels to see what works best for our business.

The results we’ve seen from our campaigns have been interesting, surprising, and sometimes disappointing.

As growth is something that every startup relies on to survive, we’d like to share our experiences with growth marketing and paid acquisition with you in the hope that you’ll be able to replicate and build on the successes we’ve had, and learn from some of the areas that haven’t worked well for us.

This post contains examples of the campaigns we’ve used, the channels we’ve explored, and the results we’ve generated.

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Lead Generation Campaigns

As Hubstaff is a bootstrapped startup, we have to make sure that the money we spend on paid acquisition campaigns generates a positive return: we don’t have millions of dollars in VC money to throw at various different campaigns, so we have to be thoughtful about where we spend our dollars.

This means that we need to see clear and measurable returns from all of the campaigns we run.

Google AdWords

With this in mind, we turned straight to Google AdWords Search ads as the first channel for our marketing spend.

Our goal for this campaign was to capture the search intent of our users to better understand what they were looking for. We targeted users that were searching for specific terms (like ‘time tracking software’ and ‘employee monitoring software’) that are related to our niche.

From there, we created individual Ad Groups based on keyword themes and built custom landing pages for each type of ad to link to, so that we achieved a good quality score (QS) and generated leads at the lowest possible cost.

We used Google Keyword Planner and UberSuggest to help generate keywords for this campaign.

From the beginning, we set the keyword match types for each of the ad groups to either ‘phrase match’ or ‘exact match’, so that we were able to tighten our targeting and avoid spending ad money on broad match keywords that might not have generated the same result.

It’s not always inappropriate to use broad match keywords, because in some campaigns they can help to generate useful information that can help you narrow down search intent: but for this campaign, we knew the exact terms we wanted, so broad match keywords weren’t useful.

To help narrow our campaign even further, we also created a list of negative keywords. These tell Google not to show the ad to anyone searching for a specific phrase, such as ‘free’, and help keep the ad targeted at our exact demographic.

Our Google AdWords Ads

To make our ads as engaging as possible, we used dynamic keyword insertion to customise our ads to the individual user’s search. We also used the callout ad extension to allow us to say more about our product.

Hubstaff Google Ad

Targeting and Budgets

To make the campaign as successful as possible, we were specific in our targeting so that our ads were only placed in front of the people we knew were our target market. For this campaign, we wanted to target employers and managers of businesses and remote teams, rather than freelancers or consultants.

We also chose to target people from regions or countries where we see the majority of conversions from organic leads to paying customers. These target countries were the US, Canada, Australia, and the UK, among others.

As you can see from the screenshot below, our target keywords have a high ‘suggested bid’ amount (just think of the daily cost if we wanted to drive lots of traffic!), but that is typically offset by the revenue we get from a paying customer. What’s more, this amount isn’t the actual CPC amount that’s paid when someone clicks on the ad, but it helps to give a rough estimate of the type of cost involved in running a campaign in this niche.

The suggested bid amount helps your ad to appear in search results for your target customers. If you enter a bid amount that’s too low, you either won’t appear in search results at all (as all of your competitors will outbid you), or you’ll only appear in front of low-quality leads (and this will end up costing you far more money in the long-run).

Google Ad Info

Competitor Analysis

If you’re in a competitive niche and want to check out what marketing campaigns your competitors are running (and this is something we absolutely recommend you do) you have two options:

  1. Type in the keywords you’ve picked to target in your campaigns, and see which of your competitors is advertising and what their ads look like
  2. Use specific tools, like SpyFu, to see exactly what ads your competitors are generating and gain an understanding of other factors that relate to their campaigns

While option 1 is good for low-level research and can help you to get ideas for your ad campaign, we rely on option 2 to provide us with the information we need to run campaigns successfully.

SpyFu Growth Post

The screenshot above shows you some of the information that SpyFu generates as part of their competitor analysis. The tool lets you understand the approximate number of clicks a competitor’s campaign gets each day, what the cost-per-click is, what ad variations they are running, and what positions their ads rank at.

All of these bits of information are invaluable when it comes to creating a successful Search Ads campaign, and can be used to tailor and tweak the ad copy that we create.


Facebook ads are a great way of reaching a large number of people in a cost-effective and efficient way. With Facebook, we wanted to target a specific audience for lead generation purposes.

We wanted to target founders, CXOs, and managers of various remote teams, agencies, and startups. These are the people who ultimately have the power to make the decision to use Hubstaff for their teams, so it only makes sense to target them.

The CPC for Facebook ad campaigns tends to be much lower than Google AdWords, however, the quality of the leads can vary as you aren’t targeting ads based on a user’s intent but on their overall interests.

What’s more, if your audience targeting is not very precise, the cost per lead can skyrocket as the CPC climbs and the conversion rate drops.

Our Facebook Ads

When it comes to advertising on Facebook, visuals matter.

Here are some examples of ad campaigns we’ve run on Facebook – notice how they use bright and bold colors that grab attention.

Basecamp Facebook Ad Growth Post



While Facebook can be a great way to generate low-cost, high-quality leads, we found that this campaign was expensive compared to other solutions.


Remarketing is a great way to help increase conversions and get people who have previously visited Hubstaff, or signed up for Hubstaff, to return to the site and complete a new (and more important) action.

We decided to focus our remarketing campaigns on two objectives:

  1. Remarketing to visitors of certain pages on the website who have not yet signed up for a free trial
  2. Remarketing to free trial users who have not yet converted to a paid account

Below is a diagram that gives an overview of our remarketing strategy.

Hubstaff Remarking Map Growth Post

There are a variety of remarketing channels that you can use for your campaigns, including AdRoll, ReTargeter, and others. We chose to use Google’s Display Network and Facebook for this campaign, as we’ve previously had good results with both.

Google Display Network

We were able to generate a good number of leads at a reasonable cost by running remarketing campaigns on Google’s Display Network. However, we didn’t really see a good free-to-paid conversion rate: this suggests that the leads we generated here were low quality.

Below are some examples of ads we ran on Google.

Hubstaff Google Remarketing Ads - May 2016


For users that had already started a free trial, but hadn’t converted to a paid account, we set up a remarketing campaign on Facebook that showcased our customer case studies so that we could provide social proof to push them down the funnel and convert them into paying accounts.

Unlike the ads run on Google’s Display Network, the remarketing ads on Facebook worked well and generated a few paid account conversions, which was great considering the budget.

Here is an example of some campaigns we ran:

FB Remarketing

FB Remarketing 2

To make sure that the conversion attribution was properly set up, and so that we had accurate data, we made sure to have the relevant Facebook pixels set up across our site. We also put URL parameters in place for each ad to help with tracking.

Content Promotion

At Hubstaff, we create a huge amount of content each year with a goal of providing value to our customers and visitors. The content we create (like the post you’re reading right now) contains valuable and actionable information that our readers can use to better run their businesses and remote teams.

To help amplify the reach our content gets, and to increase the number of people benefitting from our posts, we turned to running content promotion campaigns with native advertising platforms.

We ran a campaign with OutBrain with the hope of driving high-quality traffic to our articles and features in the hope that new visitors would spend time on the site, sign up for our newsletter, or download our eBooks.

Unfortunately, even though we received a tonne of traffic at a very low cost, the quality of this traffic was very poor, and we didn’t see any evidence of strong engagement, or any soft conversions.

Here’s an example of one of the campaigns we ran on OutBrain

Hubstaff Outbrain - April 2016

As you can see, one post out-performed the group significantly and consumed the majority of the ad budget. The average CPC we received for this campaign was around $0.25, which is low, but this cheap cost is completely offset by the quality of the traffic.

As a result of the poor performance of this campaign, we’re actively experimenting with Facebook to distribute our content to our target market, hopefully, this will lead to an increase in our newsletter subscriber base and to more free trials and conversions.

A/B Testing and Analytics

A/B testing can be a great way to spot design flaws in your website, increase conversions, and improve the quality of experience you provide for your visitors.

For us, the goal of our A/B tests was to discover which site variation drove the greater number of conversions.

As you can see from the campaign data below, we ran two ads with the Basecamp and Asana integrations as the main feature and ran two variations of each ad.

We didn’t have a large budget, so the overall traffic level was low, but the data we received helped us to understand how a user interacts with our pages and where the conversions happen.

To track on-page activity, we used the heatmap feature in VWO. We also set up various funnels in Woopra for each of the channels that we spend our advertising budget on. This helps us to track and analyze each step in the conversion funnel and decide which areas we need to optimize and improve.

Here you can see an example of a Facebook remarketing campaign we ran to convert free trial users into paid accounts:

Hubstaff Woopra

With Woopra, we are able to slice and dice the data across the funnel as needed. We also appended campaign/ad-specific URL parameters and created landing pages for each campaign so that conversion attribution is as straightforward as possible.

What Have We Learned about Paid Acquisition?

Overall, we’ve found it difficult to make a paid acquisition channel scalable. We’ve found that we can generate leads at reasonable costs, but that converting them into paid accounts is challenging.

Going forward, we are looking at ways to improve the conversion rate from free to paid, without significantly increasing our cost per acquisition. We’re going to experiment more with Facebook for driving blog traffic, and continue to refine our approach to other marketing channels.

Have you experimented with growth marketing? Share your experiences below in the comments!

  • Mickey Schneider

    So apart from SEO what dors drive traffic which converts to customers?

  • fieldd

    Neeraj, so you guys stopped adwords altogether? Many thanks for your insights. Keep up the great work, I read the blog religiously! Always good, well-thought out content!

  • Thanks for letting us peek into how you built your lead generation campaigns. Very insightful, but not too unlike our experiences, as well.

    We do feel having compelling content is one of the best sales tools.

    Now, we’re considering Hubstaff for our agency, based on your post (and your liking of our tweet of this article). [One note: I have sent a message to your support team, as I can’t determine user limits on your plans; not showing on your pricing page, that I can see. That’s preventing us from signing up until we have enough information.]

    For the sake of sharing, I’ll let you know how we came to discover you; others here may find this useful.

    We use a service called Quuu aggregates 10 posts for us each day and sends those to Buffer, which drips them to our social media accounts throughout the day.

    I suspect that you promoted this article through Quuu, which then added it to our drip. (If you didn’t, then that means the Quuu team curated your post on their own.)

    Quuu has greatly increased our followers and likes, and Buffer helps us effortlessly post according to a schedule they calculate for best visibility. Combined, these two tools are wonderful.

    When you liked our tweet of your article, I was curious about what Hubstaff was. So far, very impressed with the offering, and certainly something we are going to evaluate further. I do believe that liking posts can lead to new business, as well. Good job!

    We just finished a complete re-design of our website ( and will be adding more content soon. We do plan on using Quuu to promote our posts throughout its network.

    I would be interested to know if you have created a solid means of tracking Quuu promoted posts and conversions.

    • Hey Bret, thanks, and it would be awesome to have you sign on – glad to hear what we are doing is working. In terms of Quuu – we do use it and like it. For tracking we can to a short URL for tweets but for the most part we only submit a few articles a month to Quuu. And for those articles we basically just watch twitter referrals and most of that is attributed to Quuu. We’ll do our self promo one week and then that will die down and then the next week we’ll send to Quuu and attribute that spread to their network. Hope that helps and thanks for reading and the in depth comment. Appreciated!

  • Hey! Nice post.

    I’d say that the best way to improve conversion rate from trial to paid customer is combining the ads (specially retargeting) with a marketing automatino tool.

    It seems you are using Drip, right?

    If you can segment users based on UTM sources or URL (filtering by parameters) it would be nice to test different email campaigns targeting leads that came from different campaigns.


    • Hey Felipe,

      Thanks for your suggestions – that’s actually a great idea and I’m sure our Drip magicians would be excited to put it to the test 🙂

      • Hi Ilia, glad you like the suggestion.


        Hope it works for Hubstaff! If you try it and decide to write about this experiment, I’d like to read about it and see the results.


  • Well done being brave enough to share your strategies and results. Many wouldn’t do this for fear of leaking valuable business intelligence to their competitors (or soon to be competitors – the internet game changes way too fast). To the contrary I think you’ll find this article will attract small business owners like bees to a flower. Any sane person spending money on ads also wants to know what works and what doesn’t – so case studies like this brings in the right kind of customer (who doesn’t mind spending some to make some). Keep up the good work. 🙂

    • Thanks for the good words Rudy!

      We’ve had the discussion about sharing too much of our internal data in the past, but we’ve found that the benefits we get from being a transparent company far outweigh any disadvantages. This is especially evident when we get comments like yours – the opportunity to be helpful to our audience is great 🙂

  • Great post. I think the content you’re writing is a slow but more effective approach. The VC backed companies can pay high $ for a click, making it difficult for us the bootstrapped companies. Try to write an ebook for sale on Amazon on how to run remote companies, with use cases will be a great way to find entrepreneurs that will very likely purchase a paid plan.

    I found you guys on google about a year ago and couldn’t be happier. My search term was “odesk software for small businesses” something like this.