Project management is an essential part of every business. But even the most sophisticated projects will fail if they’re not effectively tracked.
Yet, at the same time, 47% of projects fail to meet their goals because of poor management.
Those project failures cost U.S. companies $122 million in waste for every $1 billion invested in projects.
Lack of quality project tracking is one reason why almost half of projects fail, at a huge cost. This happens even though almost every organization claims to know how important project management is to achieving business goals.
Proper project tracking and monitoring are highly collaborative practices.
You’ll start with scheduling and planning, and continue throughout the entire project from end-to-end. Reporting is only as accurate as the data it’s based on, so keeping project tracking top-of-mind will give you better data by the end.
The best project management tools make team collaboration and gathering of information easy and natural. If your project teams aren’t talking to each other, they’re not tracking progress correctly.
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Top project tracking tools
These are some of the best project progress trackers that will help keep communication open and projects focused, on-time, and on-budget.
1. Hubstaff Tasks
More than your average project tracker, Hubstaff Tasks is an Agile project management tool that makes work streamlined, collaborative, and easy-to-follow.
Knowing that communication in project management is a key factor to success, Hubstaff Tasks’ visual Kanban board lets teams easily monitor progress across all phases of a project. Each task on a project board includes comments, assignees, descriptions, checklists, and more.
With automated workflows, it’s easy to keep projects moving forward and assigning the right person.
Dig into granular views on individual tasks while also seeing how each task rolls up to larger projects, called Epics.
Creating efficient project management schedules is a snap with built-in functions such as due dates, Sprints, labels, and more.
The Sprints feature keep teams aligned on goals and working together on the right projects at the same pace. You can adjust Sprints to the duration that works best for you.
Automatic Stand-ups, a key facet of Agile project management, make project updates a regular and natural part of every team member’s workday.
Taking traditional project management processes and boosting them with a highly visual upgrade, Airtable offers a variety of project views including a Pinterest-style gallery view.
Designed to enable collaboration and open communication, Airtable offers task lists, Kanban boards, shared team calendars, and even client access. Track your projects accurately while keeping in step with teammates.
Airtable spreadsheets and databases help you store, reference, and retrieve your valuable progress and data however you want. When you’re ready to get started, its flexible task tracking systems come pre-loaded with a wide variety of ready-to-use templates.
Focused on ease of use, Wrike is an online project and work management platform built with must-have features for tracking and collaboration.
Dynamic request forms, interactive Gantt charts, and customizable dashboards let users streamline and automate their regular processes. Editable fields and folder structures enable more experienced project managers to tailor structures and archives as they like.
Wrike also features ready-to-go solutions for specialized teams that can often be overlooked in project tracking software, such as marketing and creative teams.
Wrike for Marketers takes the main platform’s features and customizes them for campaign execution, creative briefs, scoping, scheduling, design, reviews, and approvals.
Asana’s feature-rich platform includes Gantt chart-based timelines and portfolios that actively monitor the progress and status of key initiatives over time. A streamlined approval process works well for larger and more complex organizations that have stakeholders across multiple teams.
Automated workflows take tedious manual tasks and transform them into repeatable workflows that reduce errors and save your team’s focus for more strategic project planning and thinking.
Monday helps teams not only manage their own work but share what everyone else is working on from a single board. It’s simple to build workflows as complex as you need and then copy or share them for other projects with its customizable features.
Onboarding is smooth but to make this a comprehensive tool for monitoring project progress, you’ll need other integrations. Integrations with G Suite, Slack, Salesforce, Zendesk, Dropbox, Mailchimp and dozens more can help with this.
If you’re looking for simple but highly visual workflows, then Casual keeps things… well, casual.
Designed for visual thinkers and folks without a project management background, it lets project teams turn the processes in their head into usable workflows.
Easy-to-use and intuitive, it’s built to help “organize ideas the way they look in your mind.” A stripped-down but highly adaptable interface allows users to arrange projects and processes however they want. Creating, categorizing, and editing tasks can all be done in a few clicks from your desktop or mobile device.
Ideal for very small project teams, or anyone who manages similar and repeatable projects as part of their day-to-day business.
Perfect for more experienced project managers looking for a story-based system, Pivotal Tracker’s drag-and-drop interface makes customizing end-to-end workflows a snap.
Dynamic tools built to monitor project progress and performance help keep teams on track via shared dashboard views. Pivotal utilizes some of the fundamentals of Agile
to analyze past project successes (and failures) so that teams optimize their processes for the future.
Getting started with project tracking
The right project tracking will help make sure that all of the planning, hard work, and team dedication that goes into successful project management doesn’t go to waste.
The more proactive and intentional you are with tracking and monitoring, the closer you’ll be to building greater business success with each project you and your team embark on.