Resources and Tools to Manage Virtual Teams

Following are the Resources and Tools to Manage Virtual Teams:

    • Hubstaff.com – Integrates with Basecamp, Pivotal Tracker, Asana.com and more to help you get more details on the exact tasks your contractors are working on and the time these tasks are taking. You can track time, see screenshots, and everything ties out to the exact tasks your people are working on no matter which project management suite you choose. Hubstaff offers a 100% Free Account
    • Davenevogt.com – This is my personal blog where I publish posts on how to become a better manager and how to run a successful virtual team. I also publish blueprints and process maps on very specific items regarding how to market your business. I’d love to have you as part of my community… I try to respond to most comments and definitely every email personally.
    • Basecamp.com – This is a collaboration software that allows you to define projects, communicate with your team, upload files, and document all of your project management efforts.
    • Pivotaltracker.com – Pivotal is a collaboration software that is mostly used for software development teams. It has many of the same features as Basecamp but was designed while thinking of software developers.
    • Dropbox – Dropbox allows you to store all of your files to the cloud automatically and sync between several machines.
    • Roboform – This is how I manage all of my passwords in order to login as fast as possible. This also syncs across all of my machines.
    • Skype – I record calls here and chat with people across the world with ease.
    • Google Apps – Google Apps allows your team to easily upload documents, files and work on wikis. They have a totally free version and an option to upgrade if you have a need for more space and other professional features.
    • Jing – Jing lets you take screen captures (images and video) of your screen. It’s an extremely effective way to communicate to your team and document processes.
    • Google Drawing – This is what I use to create flowcharts. It’s a Google Drive service and completely free. I’ve tried several other systems as well, but I am moving more and more towards “cloud” based services because they are accessible on all of my machines through a browser. Google drawing has a lot of features, but not enough to become confusing.
    • Smartdraw – This is a desktop based flowchart software platform. Much more in-depth if you prefer that. It’s fast and simple.
    • Skype – Allows you to communicate, share screens, and chat all for free.
    • Gotomeeting.com – Allows you to communicate, share screens, and chat. This is a paid service but in general it’s much better than skype and you can get more than two people on the line at the same time.
    • Stackoverflow.com – great place to find developers that are self-motivated
    • Virtualstafffinder.com – pre-screened virtual assistants
    • Evernote – Take notes on anything and syncs with mobile devices. Good for managing lists and being 100% mobile.
    • Talentopoly – Job board for finding top notch developers and designers.
    • https://inboxzero.easi.net – Great thoughts on how to manage your inbox and good explanations of the way email has really taken over work.
    • Mindjet – allows you to express your thoughts visually in a mindmap.
    • Google hangouts – this is great for getting close to your customers. You can do educational hangouts, and you can also use this for remote desktop support.
    • Desk.com – Great system for customer support for your site. Includes chat, email, social media monitoring, and is totally free for a single user.
    • Visualwebsiteoptimizer.com – Use this to improve the marketing pages and landing pages of your site. Heatmaps, a/b testing, multivariate testing, and more.
    • Simon Sinek’s Golden Circle – This helps you understand the importance starting with the “why” of your business.
    • Kiss Theory Goodbye – This is Bob Prosen’s book on management
    • Escrow.com – If a contractor requires up-front payment, always use this instead of sending the money directly to them
    • Aweber – I’ve built a list of over 1MM through Aweber and they have handled it just fine. I’ve used them for over 10 years now. Have never ran into huge deliverability issues, and they have always treated me in a professional manner from the beginning. So I have to give them some props. The ONLY service I have used for my entire career online.
    • Mailchimp – Mailchimp is cool because it’s free to start. They also have a great design, and maybe a slightly easier product to use. Some big downfalls as well though in my opinion (harder to embed forms)
    • Platform – Michael Hyatt – This is a great book for those of you looking to create an audience for yourself or your products. Very straightforward advice that is honest, and presented in a step-by-step manner.

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