How to Implement Remote Worker Monitoring At Your Company

How to Implement Remote Worker Monitoring At Your Company

Remote worker monitoring, including time tracking, is something that is increasingly becoming a vital tool in a business’ drive to be efficient, productive, and successful.

Entrepreneurs and traditional employers across the world are starting to implement remote worker monitoring schemes at their companies so that they can track all of the time their workers spend on client projects (so that they can maximise billing), and the amount of time their employees spend each day on things other than work (so that they can minimize waste and increase performance and productivity).

Many managers and employers find that as their business or team grows, keeping track of what each of their employees does on a daily, or hourly, basis becomes an increasingly difficult task. This can lead to huge reductions in performance, as coasting employees aren’t as easily recognised, a loss in earnings, as billable time gets forgotten about, and to entrepreneurs and business owners feeling like they have lost a grip on their company.

To avoid these scenarios happening, start-ups, creative agencies, and even huge corporations, are implementing worker monitoring and time tracking policies so that they can gain a better understanding of all of the moving parts inside their organisations.

When it comes to managing remote teams, time tracking and monitoring is essential and helps leaders and managers gain a complete understanding of how each worker is performing, how productive they are being, and how efficient their workflow is.

If you are considering implementing remote worker monitoring at your company but aren’t really sure how to do so, we’ve put together a handy guide that can help you get started.

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Benefits of Remote Worker Monitoring

Remote worker monitoring and time tracking have huge benefits for both individual workers and your company.

Knowing that the time they spend working productively is being tracked, means that remote employees are more accountable to their output each day, and this means that they are far more likely to be motivated to produce greater results on a regular basis.

Beyond this, freelancers and independent contractors can take great peace of mind in time tracking and remote monitoring as they can rest assured that the hours they spend working on projects are being tracked and documented independently: this means that they are far less likely to face issues when it comes to billing justification and payment.

Remote worker monitoring also helps to build trust, as you as an employer know that the work you are paying for is being completed on-time and as efficiently as possible.

This same principle applies to agencies when it comes to client billing, as timesheets and activity reports are able to be shared with clients so that they can closely monitor a project’s progress, and keep a track on efficiency and productivity.

Remote worker monitoring also offers huge benefits when it comes to management, as it allows team leaders and business owners to focus on core tasks which can help increase billing and the efficiency of the organisation, rather than spend lots of time micro-managing.

How to Implement Remote Worker Monitoring, and Best Practices


If you’re wondering how to implement remote worker monitoring policies in your company, here are some steps for you to follow:

  • First, think about why you want to implement time tracking in your company – is it to keep an eye on employee productivity, monitor performance, increase billing, or another reason?
  • Once you have identified your reason for implementing the policy, look for software that has the necessary features that will allow you to accurately monitor your workers and provide information for your goal: these features could be URL and application monitoring, activity tracking, or purely basic time tracking features. (We’ve taken a look at one leading remote worker monitoring options below.)
  • Once you have found the solution that is the right fit for your company, it is now time to introduce the policy to your staff. When doing this, it is best to frame the introduction of remote worker monitoring as a hugely positive addition to your company and to talk about how it will empower individuals to be more accountable to their work and that the best performers will be able to shine more easily.
  • After introducing the policy, it is important to create a culture of time tracking around the virtual workplace, so that your remote employees buy into the policy.

Create a culture of accountability

Once you have found the right remote worker monitoring software for your business and introduced the policy to your staff, it is crucial that you create a culture of time tracking and monitoring in your organisation.

To do this, lead by example by sharing your time sheet and activity levels with your staff, and encourage the sharing of timesheets among your remote teams. Openly sharing timesheets can help to foster a culture of competitiveness and increase employee motivation, as individual employees are able to benchmark their performance, efficiency, and productivity against all other members of a company: this can lead to employees actively improving their daily work habits.

To boost your time tracking and monitoring culture, think about incentivising employees to track their time and monitor their own performance. Consider holding competitions for the most efficient or productive employees, and stress how monitoring and time tracking helps to empower individual workers by giving them freedom and flexibility over their workload.

Build Monitoring and Time Tracking into Your Workflows

To make sure that your remote employees track their time, make a conscious decision to build monitoring and time tracking into all of your company’s workflows.

To do this, require all of your remote employees to use the company monitoring and time tracking software as a means of generating their invoices and as a way of keeping track of the amount of time they spend on client projects.

Good monitoring and time tracking software will integrate with a huge number of apps (like Basecamp, Github, and Asana) that you are likely to use in your company’s workflow – this means that is is incredibly simple to start tracking time across applications, and that your company doesn’t have to change its processes to make remote worker monitoring a reality.

Hubstaff, Remote Worker Monitoring Software


There is a huge, and growing, number of remote worker monitoring and time tracking software packages on the market, each with a different range of features and use cases. To help companies get the most out of their employees, and improve efficiency and productivity, we have created Hubstaff, remote worker monitoring and time tracking software with a powerful set of features that can help you to revolutionize your organisation and save a huge amount of wasted time and resources.

(Don’t just take our word for it – check out this review of Hubstaff.)

Hubstaff offers application and URL monitoring so that you can track the programs and websites that your workers use and visit each day: this can help you to get a better understanding of what tools are needed to work productively, and which sites and products serve as a time-suck and distraction.

The software integrates with a huge number of apps, from Trello to Mavenlink, Salesforce to Zendesk, so that all of your employees can track their time and monitor their productivity across the applications that they already use.

TopTracker Alternatives - Hubstaff Integrations

Hubstaff includes activity monitoring and benchmarking, which tracks keyboard and mouse usage to rate your workers’ activity levels: this means that you can benchmark employee performance and compare individuals and teams to see who is most efficient and productive, or where resources are being over-allocated or wasted.

The software also offers screen capture and time tracking features, so that you can get solid proof-of-work from each of your employees, and so that you know exactly how long each task has taken to be completed.

All of the information collected by Hubstaff’s monitoring and tracking features is able to be compiled into incredibly useful reports that can be distributed to clients, used for internal performance reviews, or to inform promotion decisions.

Track Time and Productivity

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Are you ready to implement remote worker monitoring at your company?

Remote worker monitoring and time tracking can offer huge benefits to companies large and small, and can empower workers to take control of their productivity and output. Accurately monitoring the time your teams spend working on client projects, on internal tasks, and on non-work related items, can help you to better manage your organisation and gain a greater understanding of just what is going on each day.

Remote worker monitoring and time tracking also offer those who manage remote or distributed teams peace of mind, and security, as all work is tracked and documented through screenshots and performance indicators.

If implemented well, remote worker monitoring can have a hugely positive effect on your company, and the culture surrounding time tracking and monitoring can help to dramatically transform employee dedication and performance, and help you to run a better business.

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