How Timesheet Software Can Make Your Business Better

How Timesheet Software Can Make Your Business Better

There’s something every business owner has in common:

We all want to have a better understanding of what’s going on in our companies, and eliminate time-wasting practices.

As your company grows, you may start to feel that you are losing control of the day-to-day intricacies of your business and that inefficiencies and time-sucks start creeping into your employees’ workflows.

Even though taking on more staff is a sign of success, you might also feel like you are starting to lose a grip of what everyone is doing each day, and this feeling of detachment can lead to you getting frustrated and feeling like your business is running without you.

None of us want to feel like this, right?

Thankfully, you can gain a better idea of what goes on in your business, where the inefficiencies and roadblocks are, and where resources are being misallocated, through simple timesheet software.

This software can help you to gain a better understanding of what happens in your company on a daily, and even hourly basis, and can help to reassure you that everything is running smoothly.

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Jump to the list of the best timesheet tools »

Benefits of Timesheet Software for Small-Medium Businesses

Timesheet software helps you to understand what the people inside your company are doing.

Whether it be your receptionist or your CFO, timesheet software makes it easy for you to keep a track of where people are spending their time, and which areas of your company are receiving the most resources (and whether they are using them effectively).

Why is this helpful?

Because it helps to give you all of the information you need to make informed decisions about your company. Timesheet software tells you impartially which employees are working inefficiently, which departments are overstaffed, and where workflows can be improved.

Having information about where all of your employees are spending their time (through clear daily, weekly, and monthly reports) allows you to spot new growth opportunities, identify areas of resource over-allocation, and helps you to better fine-tune your management style to suit your employees’ style of working.

Timesheet software also helps to dramatically increase productivity, as it helps employees monitor and manage their own time more effectively. Being able to see at the end of each day where they spent their time is a great way to provide motivation for them to work better the next day.

Having a concrete account of people’s time also helps to highlight inefficiencies, either in teams or in workflows, as you can clearly spot where tasks and projects take longer than they need to.

As your company has grown, your control over the hiring process may have decreased, and you may feel like you have less of an idea of how your individual employees work. Timesheet software can reverse this feeling as it empowers you to be able to spot poorly performing and time-wasting employees. Beyond this, timesheet software also offers you concrete evidence of poor performance that you can use in reviews and in termination conversations.

Aside from this, one of the most overlooked benefits of timesheet software is that it can help reduce meetings.

Meetings | How Timesheet Software Can Make Your Business Better

Think for a second whether you would automatically authorise a $5,000 expense.

You’d probably need some persuading of its value to your company, right?

Too often people schedule meaningless meetings that waste people’s time, achieve little, and cost the company significantly. Think about the hourly rate of each of your employees, and then consider the cost of holding regular all-staff meetings against the benefits they generate. When you do this, you can find that your regular meetings actually cost your company thousands of dollars in lost productivity and revenue.

Would you approve a $5,000 expense automatically? Why do you keep scheduling pointless meetings then? Click To Tweet

Timesheet software exposes costly business inefficiencies like unnecessary meetings and unproductive employees, and can help to dramatically increase everyone’s productivity for the better of your business.

The Best Timesheet Software for Small-Medium Businesses

Now that the benefits of timesheets are clear, you are probably wondering what options there are for timesheet software.

Depending on the features you would like your timesheet software to have, there is a wide range of options – from Google spreadsheets to fully automated time trackers.


Hubstaff Timesheet Software

Hubstaff is a powerful time tracking app that also includes online timesheets. The software was built with remote teams in mind, so has some really great tools like application and URL tracking, screen monitoring, employee benchmarking, and reporting, that you can use to monitor every aspect of your business.

The software also integrates with leading project management solutions like Asana and Basecamp, so you can track your employees’ time across their existing workflow.

Hubstaff is great for small to medium-sized businesses as it is automated and requires very little input by the employees or by you.

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Replicon Timesheet Software

This enterprise-grade time tracking software is highly advanced and is best suited to fast-growing companies with varying time tracking needs. The reports are detailed, and the software has advanced features like expense tracking and multi-level timesheet sign-off.

Replicon is perfect for growing medium to large-sized businesses that are looking for a more advanced way of keeping track of all of the time their employees spend at work.

Learn more



A resource and planning tool that is used by some of the world’s most respected companies (IBM, Google, and Twitter), ClickTime is perfect for keeping track of expenses, time, and resource allocation. The software also comes with great reporting features that allow you to view time tracked at a glance.

Unlike Hubstaff, it doesn’t have advanced features that take screenshots, monitor apps and URLs, or benchmark employees against each other, but the features it does offer are well-executed.

Learn more


WeWorked Timesheet Software

This free timesheet software is used by thousands of freelancers and small agencies across the world. With QuickBooks integration, DCAA compliance, and professional invoices, WeWorked is ideal for those who aren’t looking for advanced and powerful software options.

While it doesn’t have a range of powerful features, WeWorked does offer detailed reports, timesheet approval, and leave balance tracking.

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Google Spreadsheet

If you don’t require dedicated and powerful timesheet software, Google docs can be a great alternative that allows for collaborative time tracking. With this, you can create multiple timesheets for different employees, teams, or have a single timesheet that you use to track the company’s time as a whole.

To give you an idea of what can be achieved with Google docs, we’ve created a sample timesheet that you are free to download, adapt, and modify.

How to Implement Timesheet Software in Your Business

If you’ve found the right timesheet software for your business, you can easily implement it into your company’s workflow by following a straightforward process.

To make your timesheet software accepted by your employees, and to reinforce that it’s to aid business practice, rather than spy on your workers, start the rollout of timesheet software from the top down.

Announce to your company that all executives and managers are to start using timesheet software and time trackers, and that they will soon roll out to all of your employees.

This will help your employees with the transition and make it much easier for them to accept the move to more in-depth tracking and monitoring.

Once you have done this, create a culture of time tracking and time management in our company. Try to make responsible time management and productivity a part of the fabric of your enterprise.

You can do this by having all of your employees, including yourself, share your timesheets at the end of each week – this helps to increase transparency, and helps to encourage workmates to out-record and out-produce each other in a healthy and competitive way.

Beyond this, look to integrate time tracking software with all the apps in your company’s workflow. If you regularly use project management apps like Asana, Basecamp, or Trello, choose time tracking software that integrates with those and allows you to seamlessly transition to a fully-automated time tracking system.

If you want to further incentives your employees, you can run weekly or monthly competitions and award prizes to the employees who have been the most productive and the most efficient.

Are You Ready to Implement Timesheet Software in Your Business?

The benefits of using timesheet software and time trackers for your business are pretty clear, and you can rely on them to help give you a more transparent and in-depth idea of what’s going on in your company.

If implemented right, they can also help to boost friendly competitiveness in your organisation, and help you to increase billing and better satisfy your clients or customers.

There are plenty of guides and resources out there that can help you to implement timesheet and time tracking software if you feel that you require some more information before you get started.