Trello Project Management and Task Tracking

Project management and task management tools can help your company organize and complete its goals. One new application that can help with this process is Trello Project Management software for Windows, Mac and Linux OS. I’ll admit that I’d heard of Trello, but had never used the project management tool before evaluating it for this blog post. So far, it seems fairly simple to set up and use for my daily, weekly and monthly projects.

Trello consists of boards which allow you to add topics, projects or to-to lists with details under each board. This includes the ability to upload pictures, files, add links or make checklists for various cards within each board.

What I liked initially about Trello was that it integrated with Google, making it easy for me to sign in and get started. What I liked even more was that Trello also integrates with Hubstaff’s time tracking software (Hubstaff has spent much time developing integrations for some of the most popular apps, including Trello).

Setting up Trello Integration with Hubstaff: 

To get started, I created an account in Trello and then logged into Hubstaff to link the accounts. This will enable me to track my time used in Trello using Hubstaff. To link accounts, you have to visit the Organizations page of Hubstaff, and then hit ‘add integration.’


Within minutes, you’ll be prompted to update the app, and then you’ll be able to map your Trello projects to Hubstaff’s time tracking software.

Setting up your Trello Board:

Now, I started playing around with Trello to see how it worked, and set up a sample Board so you could see how it looked. It reminds me a little of Pinterest, in that you are tacking up projects instead of pins to an organizational board.

As you can see, the board consists of columns of projects or cards, which you can configure and add as much detail as you want. Here, I have categorized the various projects that are important to me, such as client projects, marketing projects, meetings, office organization and more. Within each card, I’ve added links, photos, logos, or other details to enhance the cards and remind me of tasks associated with that project. You can also assign due-dates to various activities when you click within each card. Trello will then remind you by email or other push notification when the project is nearing its due date.

Tracking Trello Project Management Cards in Hubstaff: 

In order to see the various Trello projects you’ll be tracking in Hubstaff, you’ll need to assign each card to the members of your team that you want to work on the project. You can do this by clicking within each card and adding the Trello member’s name to the card.


Although this seems like a tedious process for solo professionals using the software, this enables managers to assign specific tasks to specific members of the team, which is important if you have multiple people working on a project. Once you have done this, the employee’s Hubstaff account will show the specific card as an option in their time tracking app, as shown below:

Here, when you track your time, you’ll be able to see time spent working on specific Trello cards, or detailed items/projects/to-dos within the company’s Trello board.

Trello as a Project Management Tool:

I think Trello is great as a project or task management tool for individuals or small companies looking to organize and collaborate on projects. Some of the features of Trello include:

  • Web-based desktop and mobile applications
  • Add multiple organizations, boards or cards within a company account
  • Project activity at a glance
  • Ability to assign multiple users to specific boards/cards
  • Allows users to comment and start discussions
  • Includes lists for to-do, in process and completed tasks
  • Calendar sync and due dates with notifications keep projects on track
  • Integrates with third-party apps like
  • Add files with Dropbox, Google Drive or OneDrive
  • Receive notifications via email, browser or mobile push
  • Search features for finding projects
  • Intuitive shortcuts, drag and drop features and more, making it simple to use

Integration and Benefits of Trello Time Tracking: 

Rather than complicate the product with features, Trello has kept things simple, and allowed seamless integration to other, third-party apps (such as Hubstaff time tracking software), implemented by the user as a plug-in. Here are some of the benefits of using Hubstaff time tracking software with Trello’s project management tool:

  • Tracks and syncs time automatically and seamlessly within the Hubstaff app
  • Hubstaff includes screenshot capture of Trello software in use
  • Allows for manual modification of time spent in Trello (based on administrative access)
  • Enables more accurate project invoicing and time-keeping for client projects or billable hours
  • Provides better tracking of freelance or contract workers’ time spent on projects using Trello

Trello Project Management and Task Management Tool:

Trello can help the average organization or individual become more organized and help them keep track of daily and weekly tasks, especially ongoing projects that involve multiple people. When combining it with time tracking, it can also help keep projects on time and on budget. In terms of collaboration, the Trello app may help companies engage more with each other during projects, and provides a central location for storing updated versions of documents or files.

My conclusion is that Trello is as easy to use as a white board, but is much more valuable as it integrates with existing systems and applications that your company already uses. You’ll find that the more your company uses Trello, the more they’ll want to use it, and the more value they will receive from it.

Know more about Hubstaff's integration with Trello for effective time tracking of your Trello tasks & projects.

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