It’s a new year so we’re kicking it off with another batch of new features and updates.

Your favorite app-building, product-designing, remote team has been working hard behind the scenes. This month, we’re announcing updates that make our apps run smoother and do more of what you’ve asked for.

As a reminder, our product roadmap is guided by real customer feedback. Everything we build supports our principles of transparency, control, and access. (You can read more about that right here.)

Let’s get into it.


Hubstaff Tasks

Stay organized with work orders

Built for field and mobile teams, our work orders and jobs features aim to group client information in one convenient place.

Hubstaff work orders

Work orders contain everything your team needs to know about a client, including the address, upcoming jobs, who’s assigned to the project, and a history of actions on that order.

You can also schedule jobs for your crew so they know exactly where to be and when. When they arrive on-site, they can start tracking time to the right job.

Take things a step further by having time tracking start automatically when they enter a set geographic location, also known as geofenced time tracking.

Using all of these features as a field team can save you time and create more accurate time cards. From there, paying your team and invoicing clients gets a lot easier, as well.


A simpler way to lock and unlock time

There are a few good reasons why you can’t edit time after it’s tracked. (We call this locked or immutable time.)

Maybe that timesheet was already paid, or the time was used in a client invoice. Time entries are also locked when that data is sent to an integration, such as Hubstaff Tasks or Quickbooks.

Locking time like this makes it easy to keep data consistent and accurate across your apps, but it also makes it more difficult to modify time if you need to.

In order to give you more control over your data, we’re making it easier to unlock time.

With this update, you can:

  • Easily see which time is locked
  • See the reason why it’s locked
  • Choose to unlock it and modify time

It’s important to know why the time is locked so that you can understand what might happen if you unlock it and change it.

For now, the only time that can’t be changed are entries that have been paid through Hubstaff. If you have a team member who tracked time, and then you paid them for that time through Hubstaff, you won’t be unable to unlock it. Pretty much everything else is fair game.

Who is allowed to edit time within your organization is still set on a per-user basis.

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Linking Hubstaff and Hubstaff Tasks

If you’re not already using Hubstaff and Hubstaff Tasks together, here’s another reason to try them.

We’re continuing to add new features to our Agile project management tool, Hubstaff Tasks, which makes it an even more powerful way for teams to get more done. (You can skip down to see exactly what’s new and exciting.)

On top of that, we’re helping teams save time when connecting the two tools. Here are some highlights:

  • When you sign up, Hubstaff will sync existing projects and tasks with Hubstaff Tasks so you don’t have to carry anything over manually
  • We’ll invite your team automatically
  • When you duplicate a project in Hubstaff, the same will happen in Hubstaff Tasks
  • It’s easier to sign up for either tool from the other app thanks to reminders and a detailed page that summarizes the perks


Adding photos to jobs

In creating our work orders feature, we added some functionality to take it even further: The ability to attach a photo to a time entry.

add photos to job sites

This is useful for a few different reasons:

  • To share a progress update with the client or the rest of the team
  • To have before and after photos
  • To show proof of work for client billing
  • For diagnostic purposes on a service call
  • To help resolve complaints that may come up later

You can always add notes when you’re tracking time, which can help clarify what is being worked on.

Being able to add a photo provides deeper insight into the job, which is useful for contractors, landscaping crews, service teams, and anyone out in the field who is reporting back on progress.

Managers can easily see what was done, how much time was spent, and any images that are attached.

Explore live and past views of the map

The map view is a field team favorite, and it’s easy to see why.

It’s a clear way to see where everyone is during the workday without having to send out a text or give them a call.

It’s a crucial feature for customer-facing businesses such as cleaning or logistics companies who need to provide ETAs. It’s also useful for managers who want to know who is nearby and can help out in a pinch.

You now have two viewing options:

  • Live view: See where your people are right now.
    • Updated every 30 seconds
    • Ideal for checking to see that the right people are at a Job site
  • Past view: See the last three Job sites visited when you click on a team member. And, see the last three members who were at a specific Job site.
    • This feature can help with route planning, as you’re able to look back at historical data and identify faster paths in the future.

Hubstaff live map view


See the current location of your team

The map and mobile app have gone through a lot of upgrades in the past year. Here’s one more to add to the list.

Now, you can see an accurate, up-to-date location for each team member from the web and mobile map.

Live team member locations

Before there was real-time data, you might have assumed a crew member was further away from the job, and at risk of showing up late.

With this update, it’s easy to see exactly where someone is and know with confidence that the job will start on time.

If you have fleet tracking enabled, this location will alway be accurate. If you’re using GPS location only during set hours, you’ll see the last place a team member was while on the clock.

And that’s what’s happening in Hubstaff. What’s new in Hubstaff Tasks? Let’s find out.

Interface and design refreshes

Hubstaff Tasks design refresh

If you’ve logged into Hubstaff Tasks recently, you’ve likely seen a refreshing visual update.

Here are a few areas that changed:

  • New sidebar makes it easier to jump to Projects, Sprints, Epics, Stand-ups, and Roadmaps
  • A cleaner top bar that features notifications and other new features
  • Design updates that make the whole experience better (drop shadows, fonts and spacing, for example)

Try the integrated web timer

One of the great things about using Hubstaff and Hubstaff Tasks together is having a direct connection between tracking time and managing projects.

The new integrated web timer delivers even more on that idea.

Hubstaff integrated web timer

Before this update, you would use Hubstaff apps to track time and Hubstaff Tasks for tracking projects and tasks.

Now, you can track time directly from Hubstaff Tasks — from the task you’re currently working on.

Start and stop as you move from task to task, either in the Sprint or project view. You can still use the desktop, web or mobile apps, and Chrome extension to track time as well. Time tracking is synced between them.

This is just a more streamlined way to stay in Hubstaff Tasks while you work.

Start your day with the home page

Hubstaff Tasks home page

A cup of coffee, noise-cancelling headphones, and the Hubstaff Tasks home page. It’s everything you need to kick off your most productive days.

This new home page features helpful widgets that sum up your work day, including:

  • A snapshot of your inbox
  • Your To-do list
  • Your most viewed projects
  • Tasks recently assigned to you

We know that getting things done starts with planning out how you’re going to do that. The home page is an exciting new feature that we hope gives you a clear overview of what’s on your plate and where to start.

What else can we include on your home page? Let us know in the comments.

Get it all done with To-dos

Ta-da! It’s To-dos.

Think of this as your personal to-do list within Hubstaff Tasks.

Need to grab oat milk later? Put it on your To-do list. Can’t log off before you review the latest email design? Put it on your To-do list.

Your list can be as personal as you want it to be, since you’re the only one who can see it. (Really!)

You can also use it to make sure you don’t forget anything so that no one is waiting on you after you’ve signed off for the day.

Bonus: Create a To-do from a checklist item that’s assigned to you, so you don’t lose track of any work. This applies to any task, as well.

This is one of our personal favorites.

Stay on top of your stuff with My Stuff

After you peruse your home page, hop over to My Stuff to see what’s on your list for the day.

Hubstaff Tasks My Stuff feature

My Stuff is a new planning view within Hubstaff Tasks that allows you to organize your day in the way that makes the most sense for you.

This view includes a To-do list tab where you can see or hide completed tasks. You can also see tasks assigned to you, and ones that you’re following.

Coming soon: You can even autofill your daily Stand-up to save time based on what’s in My Stuff. It’ll keep a record and make suggestions for what to include in your recaps.

A notifications overhaul

We have two exciting things to announce regarding notifications in Hubstaff Tasks.

Hubstaff Tasks notifications settings

Choose your notifications

First up: You can now modify notification settings to help de-clutter your inbox.

Choose from a pre-set list of notifications or customize on a personal basis. Your options are:

  • Everything
  • Only the essentials
  • None
  • Custom

Because the size of our customers’ companies vary so greatly, this allows you to stay in the loop as much or as little as you want.

You can update these settings at any time. Just because you want to see everyone’s updates now doesn’t mean you can’t thin out your emails next month. It’s all up to you.

A new notification center

Second, we’ve refreshed the notification center in Hubstaff Tasks.

notification center

We’ve heard from customers who use their email inbox to view notifications and take action. The new notification center aims to be your new home for updates.

You can now get a full view of all notifications on one page. Scroll back to find the update you’re looking for, or check them off as you go.

If you’re not an email person, this change will help you get more out of the app instead of jumping back and forth.


Add attachments in comments

Last year it was emojis. This year, we added attachments.

Because so much key conversation happens here, we just keep building on the comments section.

When you’re responding on a task, you can now attach a file for greater clarity. You can still attach files to the task itself, but this keeps everything closer together.

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That’s a wrap

And that’s what’s new around here. Have you tried any of these new features yet? Tell us your favorite in the comments.